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- Written resolution of the shareholders of a private company (UK)For the directors and shareholders of a private limited company in the UK deciding without a meeting: changing the articles or the name, approving a director's long service contract, or any other members' decision. The directors circulate the resolution as ordinary (more than half of the voting rights) or special (at least 75%), and each member signs to agree. It lapses after 28 days unless the articles say otherwise. A special resolution goes to Companies House within 15 days. It cannot be used to remove a director or an auditor.
- Directors' resolution to change a company's registered office (UK)For the directors of a private limited company in the UK who are moving its registered office. The written resolution, signed by every director, records the new address, confirms that it is an appropriate address in the part of the UK where the company is registered, and names the director who will file the change. The change takes effect when Companies House registers it; form AD01 is filed online, without a fee, by the company itself. This is the decision for the company's records, not the filing.
- Invoice with optional VAT details (UK)For a sole trader, partnership or limited company in the UK billing a customer. The invoice has a unique number, the date, both parties, the goods or services, the total and the payment details; a VAT-registered business adds its VAT number, the time of supply, the rate and the VAT, as regulation 14 of the Value Added Tax Regulations 1995 requires. A company shows its registered name, and a sole trader using a business name shows their own name and an address too. A PDF sent by email is fine.
- Letter confirming that someone lives at your address (UK)For a homeowner, tenant or landlord asked to confirm in writing that a person — a partner, grown-up child, relative or lodger — lives at the address, often for a bank account, a phone contract, a school or a GP registration. The UK has no residence certificate, so organisations ask for bills or statements, and some accept a letter like this; ask them first what they accept. The letter states since when the person has lived there and gives your contact details.
- Minutes of a board meeting of a private company (UK)For the directors of a private limited company in the UK recording a board meeting: who attended, the quorum, declarations of interest, and each decision taken, such as a bank mandate, a contract, an interim dividend or new premises. Every company must keep minutes of its directors' meetings for at least ten years (section 248 of the Companies Act 2006), and the chair signs them as a correct record. Nothing here is filed with Companies House.
- Acknowledgement of a debt, with an optional repayment plan (England and Wales)For a debtor who confirms in writing how much they owe a creditor, and for the creditor who asks for it — a private loan, unpaid rent, money owed between friends or businesses. Signed by the debtor, it is an acknowledgement under sections 29 and 30 of the Limitation Act 1980, so the six-year limitation period starts again from its date; a debt that is already statute-barred is not revived. An optional plan sets monthly instalments. The debtor signs; the creditor keeps the original.
- Directors' resolution appointing a new director, with consent to act (UK)For the board of a private limited company in the UK appointing a new director. The directors' written resolution records the appointment, the date it takes effect and who will notify Companies House, and the new director signs a consent to act. Since 18 November 2025 a new director must first verify their identity with Companies House and give the company their personal code; the company files the appointment on form AP01, online, within 14 days. The company keeps this record in its books.
- Directors' resolution to close a company by voluntary strike-off (UK)For the directors of a solvent private limited company in the UK that has stopped trading and is to be closed. The written resolution records that the company meets the conditions of the Companies Act 2006 for voluntary strike-off, authorises the application on form DS01 (£13 online) and the copies that must go within seven days to its members, employees, creditors, any director who did not sign and pension trustees. A company that cannot pay its debts is closed through an insolvency practitioner instead.
- Change of name deed for a child (England and Wales)For a parent or guardian changing the name of a child under 18 — after a divorce, a new family or at the child’s wish. Everyone with parental responsibility must agree, or the court must permit it; the deed says which, and a 16- or 17-year-old signs their own consent. It renounces the old name and adopts the new one, signed in front of two adult witnesses. GOV.UK explains the free route and the optional enrolment, which costs a fee.
- Rent statement and receipt for rent paid (England)For a private landlord or letting agent in England to confirm the rent a tenant has paid — for a benefit claim, a mortgage or visa application, a new landlord’s reference, or the tenant’s own records. It names the property, the rent and how often it is paid, the period covered and each payment received, and states whether any arrears are owed, signed and dated. Tenants with a weekly rent are also entitled to a rent book (section 4 of the Landlord and Tenant Act 1985).
- Council tax band challenge: statement of evidence (England and Wales)For a council taxpayer in England or Wales who thinks their home is in the wrong band: a signed statement of your evidence — why the band is wrong, and the addresses and bands of similar homes nearby — to upload or send with your challenge through the Valuation Office's free service on GOV.UK. A formal challenge is open if you became the taxpayer, or the Valuation Office changed the band, in the last six months, or if a change has affected the home; otherwise you can ask for a review. The band can go up as well as down. Keep paying your bill meanwhile.
- Statutory declaration to confirm facts in writing (England and Wales)For anyone asked by a bank, employer, council, DVLA or another organisation to confirm facts by statutory declaration — a lost document, living together, a name used, an address or a family link. You write the facts in numbered paragraphs; the document adds the words the Statutory Declarations Act 1835 requires. You sign it in person before a solicitor or commissioner for oaths, for the fee set by law of £5, plus £2 for each exhibit, or before a notary public, who sets their own fee.
- Change of name deed for an adult (England and Wales)For anyone aged 16 or over who is changing their first name, surname or both — after marriage, divorce or simply by choice — and needs proof for their bank, employer, HM Passport Office or DVLA. An unenrolled deed poll you make yourself: it renounces the old name, adopts the new one and is signed in both names in front of two adult witnesses. GOV.UK explains the free route and the optional enrolment at the Royal Courts of Justice, which costs a fee.
- Road accident record and exchange of details (Great Britain)For a driver in Great Britain after a collision: one place to write down the other driver's name, address, vehicle and insurer, the time and place, what happened, the damage and the witnesses, while the details are fresh. Each driver keeps their own record and sends it with the insurance claim. It is not an admission of fault. A driver who does not give their details at the scene must report the accident to the police as soon as possible and within 24 hours at most (section 170 of the Road Traffic Act 1988); this record does not replace that report.
- Check-out report and return of keys (Great Britain)For the end of a tenancy in England, Wales or Scotland (in Wales, an occupation contract). It records the day the keys were returned, the final meter readings, the condition of each room compared with the check-in report and anything the tenant does not accept. Signed by both — or, if the landlord or agent does not attend, completed by the tenant alone with dated photos and sent to them by email and first class post. It is the evidence the deposit scheme’s free dispute service looks at.
- Inventory and check-in report for a rented home (Great Britain)For landlords, letting agents and tenants in England, Wales or Scotland at the start of a tenancy — in Wales, an occupation contract. It records the condition of each room, the furniture and appliances, the meter readings, the keys and the smoke and carbon monoxide alarms, refers to dated photos, and gives the tenant seven days to add comments. Both sign it. No law requires a landlord to make an inventory (in Scotland, a letting agent who manages the check-in must), but the deposit schemes’ free dispute services rely on one when a landlord proposes deductions at the end.
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