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Invoice with optional VAT details (UK)
England, Northern Ireland, Scotland and Wales · in English
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25 questions · about 10 min
Made for use in England, Northern Ireland, Scotland and Wales
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For a sole trader, partnership or limited company in the UK billing a customer. The invoice has a unique number, the date, both parties, the goods or services, the total and the payment details; a VAT-registered business adds its VAT number, the time of supply, the rate and the VAT, as regulation 14 of the Value Added Tax Regulations 1995 requires. A company shows its registered name, and a sole trader using a business name shows their own name and an address too. A PDF sent by email is fine.
- Made for use in England, Northern Ireland, Scotland and Wales
- Last updated October 28, 2026
- Document in English
Where a UK document reproduces the words of legislation or of a government publication — UK, Scottish or Northern Irish — it contains public sector information licensed under the Open Government Licence v3.0.
Published byDocMuse
When to use this document
- You run a small business in the UK and need to send a customer an invoice.
- Your business is VAT registered and you need an invoice that shows the VAT charged.
- You trade below the VAT threshold and want a plain invoice with your bank details.
- A customer has asked for an invoice that quotes their purchase order number.
What you fill in
The details the document asks for.
- Heading (“VAT invoice” only if you are registered for VAT)
- Supplier's name (a company's registered name, or the owner's own name and any trading name)
- Supplier's address (number and street)
- Town or city
- Supplier's postcode
- Supplier's company number, if a company
- Registered office, if different from the address above
- Your VAT registration number (only if registered)
- Customer's name (business or person)
- Customer's address (number and street)
- Customer's postcode
- Invoice number
- Date
- Date of supply, if different from the invoice date (tax point)
- Customer's order or reference number
- Goods or services: description, quantity, unit price and amount before VAT, line by line
- Amount before VAT
- VAT rate (%)
- VAT amount
- Total amount
- Due date
- Name on the bank account
- Sort code (6 digits)
- Account number
Common questions
- What must a full VAT invoice show in the UK?
- A unique sequential number, the date of issue and the time of supply, your name, address and VAT registration number, the customer's name and address, a description of the goods or services, for each the quantity, the unit price, the VAT rate and the amount before VAT, the total before VAT and the total VAT (regulation 14 of the Value Added Tax Regulations 1995). HMRC's free VAT Notice 700/21 explains each item.
- Do I have to charge VAT on my invoices in the UK?
- Only if you are registered for VAT. Registration is compulsory once your VAT-taxable turnover for the last 12 months goes above the registration threshold, or is expected to in the next 30 days alone; HMRC publishes the current threshold on GOV.UK, and you may also register voluntarily. If you are not registered, show no VAT and no VAT number, and leave those lines of the invoice empty.
- Can I charge interest if a business customer pays my invoice late?
- Yes. Between businesses, unless the contract gives an adequate remedy of its own, the Late Payment of Commercial Debts (Interest) Act 1998 gives statutory interest at 8% a year above the Bank of England reference rate, which makes 11.75% a year for a debt that fell due in 2026, plus a fixed sum of £40, £70 or £100 depending on the size of the debt. The Act does not apply to consumers.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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