Business: templates and forms
13 forms available to fill out or download.
Assignment of copyright
Paying for a work to be created does not by itself transfer the rights in it. The contract settles which rights are assigned, for which territory, for how long, exclusively or not, and whether the assignee may pass them on. Without those terms a client pays for a logo or a text they then cannot use freely, and the author loses control without having meant to.
Demand for payment of an overdue invoice
A reminder by email is a courtesy; a demand is a document. It lists the invoices separately by number, date and amount, shows the total owed and sets a final deadline. Send it before too long has passed — the older the invoice, the more often the other side claims the work was disputed at the time.
Notice to terminate a service agreement
Ending a retainer or an ongoing service needs written notice within the period the contract sets — otherwise the contract renews and the charges carry on. The notice identifies the agreement, the termination date and the notice period, and settles the three things that are argued about afterwards: the final payment, the materials to be returned, and the accounts and access that have to be closed.
Service quotation
The first document a client sees, and the last one they come back to when there is an argument about what was promised. The quotation sets out the scope, the price and the timescale — and also how long it stays valid, without which old prices get produced months later. It states plainly what the price does not include, which heads off the most common falling-out at the start of a job.
Non-disclosure agreement
Signed before negotiations, before taking on a subcontractor, or before giving access to internal information. What matters is not the prohibition itself but the three things around it: what exactly counts as confidential, which exceptions are recognised, and how long the duty lasts after the relationship ends. An agreement without those three is hard to enforce.
Service agreement
For ongoing work with no clear end product: consultancy, maintenance, bookkeeping, training, a support retainer. It differs from a contract for work in that what is owed is an activity rather than a result — so what is agreed here is scope, frequency and response time, not the acceptance of a finished thing. Agree what is expressly outside the scope as well.
Record of acceptance of completed work
The other half of a contract for work. The record fixes what has been accepted, what has been noted as defective, what remains to be put right and how much is owed. Without it, an argument about whether the work was finished is conducted from memory. It is signed by both sides at the moment of acceptance, not afterwards.
Contract for work (civil contract)
The contract between a client and a contractor for a specific piece of work — a repair, a translation, a design, a course, anything given to a person rather than to a company. The weak point of most such contracts is vagueness: without a precise description of the work, a deadline and criteria for acceptance, there is no way to prove what was agreed. Here all three are separate fields rather than free text.
Consent to act as managing director and specimen signature
The document by which a managing director accepts the post and gives the specimen signature the Commercial Register will hold. Its whole point is the notarisation — the signature is given in front of a notary, not at home. The lower part of the sheet is left blank for exactly that; do not fill it in.
Declaration under Art. 141(8) of the Commerce Act
The declaration every new managing director files — that they meet the requirements of the law and that nothing bars them from holding the post. It is filed when the company is incorporated and on every later change of managing director.
Declaration under Art. 13(4) of the Commercial Register Act
A mandatory attachment to every filing with the Commercial Register: that the circumstances declared exist and that the documents attached are genuine. It is short, but a filing does not go through without it — and nowhere is it explained who exactly signs it. The applicant does, meaning the person making the filing.
Resolution of the sole owner of the capital
The resolution by which the owner incorporates the company, adopts the constitutive act, fixes the registered seat and the capital, and appoints a managing director. It is filed together with the constitutive act and repeats the same particulars — fill both in at one sitting so that they cannot disagree.
Constitutive act of a single-member limited company (EOOD)
The founding document of the company: name, registered seat, objects, capital, shares, managing director and the manner of representation. It is filed with the Commercial Register together with the rest of the pack. The minimum capital is one euro. Before filling in anything, check that the company name is free in the Commercial Register — if it is taken, the whole pack has to be redone.