Notice & Demand: templates and forms
34 forms available to fill out or download. · Showing 25–34
Cancelling motor insurance (Germany)
A letter cancelling your German motor insurance with your current insurer: at the end of the insurance year, early after a premium increase or a claim, or after buying a used vehicle whose policy passed to you (§ 96 of the German Insurance Contract Act, VVG). For all cover or for the comprehensive cover only, asking the insurer to confirm the end date and refund any unused premium. For most policies, a cancellation for 31 December must reach the insurer by 30 November. In German, ready to send.
Claim to an employer for unpaid wages and overtime (Germany)
A letter claiming unpaid wages, salary or overtime pay from an employer in Germany, sent in time to beat the exclusion period (Ausschlussfrist) in the employment contract or collective agreement, which is often only three months from the due date. It lists month, type of claim and gross amount, sets a payment deadline, claims default interest under § 288(1) of the German Civil Code (BGB), backs overtime with the employee's own records and can announce that work will be withheld. In German, to print, sign by hand and deliver with proof of receipt, and to e-mail as well.
Accident claim to the other driver's motor liability insurer (Germany)
The first claim after a road accident someone else caused, sent straight to their German motor liability insurer: the date, time and place, the other vehicle's plate, your vehicle, what happened, the damage, the police and witnesses, the amount quantified so far and your IBAN, with a request to confirm liability in principle. Under § 115 of the German Insurance Contract Act (VVG) you have a direct claim against the insurer, and you must notify it in text form within two weeks (§ 119 VVG) — a letter or an e-mail will do. In German.
Revocation of the waiver of the small-business VAT scheme (Germany)
The letter to the German tax office (Finanzamt) that returns a business to the small-business scheme of § 19 of the German VAT Act (UStG) after it had waived the scheme and charged VAT. The waiver binds for at least five calendar years and can then be revoked only from the start of a later calendar year. The letter names the year of the waiver and the year from which the scheme should apply again, and states that turnover stays within the €25,000 and €100,000 limits. Germany has no ‘VAT deregistration’: this is the route. In German.
Reply to a hearing form or witness questionnaire after a traffic offence (Germany)
The reply to the German fines authority on a hearing form (Anhörungsbogen), sent because you are accused of a traffic offence, or a witness questionnaire (Zeugenfragebogen), sent because the vehicle is registered to you. It gives the personal details the law requires and, on the facts, your choice: no statement, a statement only after inspecting the file, a declaration that you were not driving, or reliance on the right of witnesses to refuse to testify or answer (§§ 52 and 55 of the German Code of Criminal Procedure, StPO). Nobody has to incriminate themselves or a close relative, and the letter names no driver. In German.
Seller's notice of sale to the vehicle registration office (Germany)
The notice of sale (Veräußerungsanzeige) by which a seller in Germany tells the vehicle registration office who the new keeper is: the buyer's name, date of birth and address, the vehicle, plate and VIN, the date and hour of handover, and confirmation that the registration certificate Parts I and II were handed over (§ 15 of the German Vehicle Registration Ordinance, FZV). The seller's motor vehicle tax ends only when it arrives (§ 5(5) KraftStG). Many registration offices also offer their own free form. In German, to print, sign and hand in on the day of sale.
Claim notification to your own motor insurer (Germany)
Reporting a loss to your own German motor insurer: to the liability cover when someone else may claim against you, or to the partial or comprehensive cover (Teilkasko, Vollkasko) for damage to your own vehicle. With the policy number and plate, the date, time and place, who was driving, anyone else involved, what happened, the damage, the police and witnesses, and a question whether the insurer wants to inspect the vehicle before repair. The model motor insurance terms (AKB) ask for notice within one week; your own policy's terms govern. In German.
Notice to the tax office of ceasing freelance work (Germany)
The letter a freelancer in Germany — a translator, architect, consultant, teacher or journalist, for example — sends to the tax office (Finanzamt) on giving up their self-employed profession. Section 138 of the German Fiscal Code (AO) requires the notice within one month, and there is no official form for it. It gives the tax number, the kind of work and its last day, says whether the practice is closed or sold, deals with the VAT pre-returns and asks for the advance payments to be adjusted. In German, to post or to send through ELSTER.
Landlord's termination for rent arrears, with ordinary notice in the alternative (Germany)
A landlord's notice in Germany when the tenant is behind with the rent: without notice under § 543(2) of the German Civil Code (BGB) and, at the same time, ordinary notice in the alternative under § 573(2) no. 1 BGB — because if the tenant pays up, only the termination without notice falls away (BGH VIII ZR 106/23). The letter states the ground and every unpaid month, sets a date to hand the flat back, objects to a tacit extension and tells the tenant about the objection in text form. In German, to print and sign by hand by every landlord.
Tenant's notice ending a residential lease (Germany)
The letter a tenant in Germany uses to end a residential lease. Under § 573c of the German Civil Code (BGB) the tenant's notice period is three months: notice that arrives by the third working day of a month ends the tenancy at the end of the month after next. The letter gives notice to the chosen date, or else to the next possible one, and can invoke the special rights after a rent increase (§ 561 BGB) or a refused sublet (§ 540 BGB). Written form is required (§ 568 BGB): print it and have every tenant sign by hand — by e-mail it is void. In German.