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17 documents match
- Request for a copy of your medical records (UK)For a patient anywhere in the UK who wants a copy of their health records from a GP practice, a hospital, a dentist or a private clinic. A subject access request under Article 15 of the UK GDPR: it asks for the records you choose and the information about how they are used, and reminds the practice of the one-month time limit and that the copy is free. Sent by email, with proof of identity. In England the NHS App already shows many patients their GP record. Sold blank, to complete by hand, as it holds health data DocMuse does not collect.
- Request for term-time leave of absence for your child (Wales)For a parent in Wales who needs their child to miss school days in term time. A request to the head teacher under the Education (Pupil Registration) (Wales) Regulations 2010: it gives the dates and the day of return, explains the reason, and asks for a written decision before the leave starts. The school decides each request on its merits and may allow up to ten school days a year for a holiday; absence it does not authorise can lead to a £60 penalty notice from the council, £120 if paid after 28 days. Sent by email or handed in well in advance, in English or in Welsh.
- Request for the health records of someone who has died (Great Britain)For the executor or administrator of someone who has died, or a person who may have a claim arising out of the death, in England, Wales or Scotland. An application under section 3(1)(f) of the Access to Health Records Act 1990 to a GP practice, hospital or health board: it names the patient, says in which capacity you apply, lists the records wanted and recalls the Act's 21-day and 40-day time limits. Enclose the death certificate and your evidence. Posted first class. Sold blank, to complete by hand, as it concerns health records.
- Request for your child's school record (Wales)For a parent in Wales who wants to see, or have a copy of, their child's educational record held by a maintained school. A request to the head teacher under regulation 5 of the Pupil Information (Wales) Regulations 2011: the record must be made available to you free, and a copy given at no more than the cost of supply, within 15 school days of your written request. It also asks for any other personal data under the UK GDPR. Sent by email or handed in at the school office; you may write in Welsh.
- Request for a statement of your workplace or personal pension (Great Britain)For anyone in England, Wales or Scotland with a workplace or personal pension who wants to know what it is worth, or has lost touch with the scheme after moving house or changing job. A letter to the scheme administrator or provider asking for a statement of your benefits under the pension disclosure regulations of 2013 — the value built up, any transfer value and the date you can take it — and updating your address. Posted first class. Find a lost scheme's contact details free with the Pension Tracing Service on GOV.UK.
- Freedom of information request to a public authority (UK)For anyone who wants information held by a council, government department, NHS or HSC body, police force, school or other public authority in England, Wales or Northern Ireland, or a UK-wide body, including its offices in Scotland: a request under the Freedom of Information Act 2000, also covering environmental information, asking for a reply within 20 working days. Many authorities have their own free online form or FOI email address. A Scottish public authority — the Scottish Government, a Scottish council, NHS Scotland or a Scottish school — answers under the Freedom of Information (Scotland) Act 2002 instead: use the Scottish request for it.
- Subject access request to an organisation (UK)For anyone in the UK who wants a copy of the personal data an organisation holds about them: an employer or former employer, a bank, a council, a landlord, a phone company or a parking operator. A request under Article 15 of the UK GDPR: it asks for all your data, or the parts you name, and the information about how it is used, and reminds the organisation that it has one month and may not charge. Sent by email to the data protection officer. The ICO publishes a free template too.
- Request for a decision on your child's additional learning needs (Wales)For a parent in Wales who thinks their child has additional learning needs. A request to the child's maintained school under the Additional Learning Needs and Education Tribunal (Wales) Act 2018 and the Additional Learning Needs Code for Wales: it asks the school to decide whether the child has additional learning needs and, if so, to prepare an individual development plan (IDP), normally within 35 school days, and asks how to seek a reconsideration if the answer is no. Sent by email to the ALNCo. Sold blank, to complete by hand, as it holds a child's health data.
- Request to the council for a council tax discount or exemption (England and Wales)For a council taxpayer in England or Wales: a letter to the council asking for the single person discount (25% off when you are the only adult at home), a discount because the other adults are disregarded, such as full-time students, or an exemption, from a date you give, with any backdating and refund. Most councils have a free online form that does the same; this letter suits those who prefer writing or have a case the form does not fit. Sent first class.
- Ask your landlord for the written statement of your occupation contract (Wales)For a contract-holder in Wales who has not received the written statement of their occupation contract, needs a further copy, or received one that leaves out terms the Act requires. A landlord must give the written statement within 14 days of the occupation date (section 31 of the Renting Homes (Wales) Act 2016). If it is late, the landlord owes compensation of a day’s rent for each day from the occupation date, up to two months’ rent (section 35), and cannot give a valid no-fault notice while it is missing. The Welsh Government’s model written statements are free.
- Annual leave request to your employer (Great Britain)For a worker in England, Wales or Scotland who wants to book paid holiday: a dated written request giving the first and last day and the number of working days, asking for written approval. Unless your contract or holiday rules say otherwise, the Working Time Regulations 1998 ask for notice of twice the length of the leave, and let the employer refuse only by counter-notice as long as the leave. Acas explains the rules free. Send it by email or hand it in, keeping a copy.
- Letter asking HMRC to let you pay a tax bill in instalments (UK)For a taxpayer in the UK who cannot pay a tax bill in full on time: a letter to HM Revenue and Customs asking for a Time to Pay arrangement, saying what is owed, why you cannot pay it all now, the monthly amount you propose and your income and outgoings. HMRC's free online service takes a Self Assessment debt of £30,000 or less within 60 days of the due date (HMRC's own limits on 28 October 2026, not law); otherwise HMRC deals with it by phone, and this letter sets out your proposal in writing. Sent first class.
- Request to an employer for payslips, P45, P60 or written statement (Great Britain)For a worker in England, Wales or Scotland whose employer, or former employer, has not given them their papers: one letter asking for any of missing payslips (section 8 of the Employment Rights Act 1996), a P60 for a tax year, the P45 after leaving, and the written statement of employment particulars (section 1). Fill in only the lines you need; the others drop out. It gives 14 days and names the next steps: a tribunal reference, and telling HMRC. Sent first class and by email.
- Request to your employer for reasonable adjustments (Great Britain)For a worker in England, Wales or Scotland with a disability or long-term health condition who needs changes at work — equipment, hours, duties, the workplace, how meetings are run: a letter asking the employer to make reasonable adjustments under section 20 of the Equality Act 2010, describing the difficulty at work (not a diagnosis) and the changes asked for, and offering a meeting or an occupational health referral. Access to Work, a free government scheme, can also help. Hand it in and email it. Sold blank, to complete by hand, as it holds health data DocMuse does not collect.
- Statutory flexible working request (Great Britain)For an employee in England, Wales or Scotland who wants to change their hours, days or place of work — part-time, compressed hours, home or hybrid working: a dated, written statutory request under section 80F of the Employment Rights Act 1996, giving your present pattern, the change and when it should start, and saying whether you made another request in the last 12 months. It is a right from your first day, and the employer must decide within two months. Hand it in and email it.
- Request for unpaid leave by agreement with your employer (Great Britain)For an employee in England, Wales or Scotland who needs time off beyond their holiday — a long trip, a family matter, study — and wants their employer's agreement: a letter asking for unpaid leave between two dates, with the return date, and asking the employer to confirm in writing your return to the same job and what happens to holiday, pension and benefits. There is no general right to unpaid leave; carer's leave, parental leave and time off for dependants are separate statutory rights. Hand it in and email it.
- Leaseholder’s request for a summary of service charge costs (England and Wales)For a leaseholder of a flat or house in England or Wales who pays a variable service charge and wants to see how it is spent. Under sections 21 and 22 of the Landlord and Tenant Act 1985 the letter asks the landlord or managing agent for a written summary of the costs for a service charge year and, if you already have a summary or the year-end accounts, for facilities to inspect the accounts, receipts and other supporting documents and take copies. Failing without reasonable excuse to comply is an offence. The Leasehold Advisory Service (LEASE) publishes free model letters.
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