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Request for a copy of your medical records (UK)
England, Northern Ireland, Scotland and Wales · in English
€2.00This document is sold blank, to print and complete by hand.
Made for use in England, Northern Ireland, Scotland and Wales
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This document is sold blank, to print and complete by hand.
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- Backup link emailed to you
- No account needed
For a patient anywhere in the UK who wants a copy of their health records from a GP practice, a hospital, a dentist or a private clinic. A subject access request under Article 15 of the UK GDPR: it asks for the records you choose and the information about how they are used, and reminds the practice of the one-month time limit and that the copy is free. Sent by email, with proof of identity. In England the NHS App already shows many patients their GP record. Sold blank, to complete by hand, as it holds health data DocMuse does not collect.
- Made for use in England, Northern Ireland, Scotland and Wales
- Last updated October 29, 2026
- Document in English
Where a UK document reproduces the words of legislation or of a government publication — UK, Scottish or Northern Irish — it contains public sector information licensed under the Open Government Licence v3.0.
Published byDocMuse
When to use this document
- You want a copy of your medical records from your GP surgery in the UK.
- The hospital holds your test results and letters and you want copies of them all.
- You need your health records for an insurance claim, a benefit appeal or a move abroad.
- You want to see everything your doctors have written about you.
What you fill in
The details the document asks for.
- Sender
- Sender's address
- Town or city
- Sender's postcode
- Date
- Recipient
- Recipient's address
- Recipient's postcode
- Date of birth
- NHS number, CHI number (Scotland) or Health and Care Number (Northern Ireland), if known
- Information requested
Common questions
- Can I see my GP record online without a formal request?
- Often, yes, and free. In England the NHS App shows most patients aged 16 and over the new entries in their GP record, and many practices give access to more on request. In Wales, Scotland and Northern Ireland, ask your practice what it offers online. A subject access request is still the way to get a complete copy, including hospital records, letters and results that the app does not show.
- How long does a GP practice or hospital have to send my records?
- One month from receiving the request, extendable by two further months for a complex request if it tells you within the first month. Since the Data (Use and Access) Act 2025 the clock stops while it waits for proof of identity or clarification it has asked for, and it need only make reasonable and proportionate searches. The copy is free; a fee is allowed only for a manifestly unfounded or excessive request, or for further copies.
- What can I do if the copy is late, incomplete or partly withheld?
- Some information may lawfully be withheld, such as details about other people or information a health professional judges likely to cause serious harm. Otherwise complain to the practice or hospital first: since 19 June 2026 it must acknowledge a data protection complaint within 30 days. If you are still unhappy, complain free to the ICO, run since 30 September 2026 by the Information Commission. For a relative who has died, the Access to Health Records Act 1990 applies instead in England, Wales and Scotland, and the Access to Health Records (Northern Ireland) Order 1993 in Northern Ireland.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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