Request for access to and a copy of the medical record (Spain)
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This document is in Spanish
The PDF you download is in Spanish — that is the language it has to be filed in, so it is not translated. Everything on this page is here to tell you what it says.
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A Spanish letter, in Spanish, for a patient who wants to see and copy their medical record in Spain, for their representative, or for a relative of a deceased patient. It exercises the right of access under Article 18 of Spanish Law 41/2002 and Article 15 of the GDPR before a hospital, health centre or private clinic: it names the documents, the period and how the copy is to be delivered, and recalls the one-month deadline and that access is free. Hand it in at the patient or admissions service or send it by certified post; to a public centre, also through a public registry. It holds health data, so it is sold blank and filled in by hand.
- Made for use in Spain
- Last updated October 20, 2026
Published byDocMuse
When to use this document
- You want a copy of your medical record from a hospital in Spain.
- You are changing doctors and need your test results and discharge reports.
- A close relative has died and you want to see the hospital's records of the last stay.
- You want to ask the health centre in writing for your full medical history.
What you fill in
The details the document asks for.
- Sender
- Sender's address
- Sender's DNI or NIE (Spanish identity number)
- Health centre (hospital, health centre or clinic)
- Practice or hospital postal address
- City
- Date
- Medical record or health card number (optional)
- In what capacity you make the request
- Patient
- Patient's date of birth
- Documents requested (the whole record or specific reports)
- Period or episode of care (dates, department)
- How the copy is to be delivered
- Attachments
Common questions
- How fast, and at what price, must a Spanish centre give me a copy of my medical record?
- Within one month of receiving the request, extendable by two more months for complex requests if you are told within the first month (Article 12.3 GDPR). According to the Spanish Data Protection Agency (AEPD), access is free; a reasonable fee may be charged only for further copies or repeated requests. If the centre does not answer or refuses without reason, you can complain to the AEPD.
- Does a Spanish hospital have a free form for requesting the medical record?
- Many centres publish their own free «solicitud de documentación clínica» form (for example the University Hospital of Salamanca or the San Cecilio University Hospital in Granada), and in Andalusia some reports can be seen in ClicSalud+. You may use that form; this letter works for any centre, public or private. A public centre in Catalonia, Valencia, the Balearic Islands, Galicia, the Basque Country or Navarre must also accept the region's co-official language.
- Can I ask for the medical record of a deceased relative in Spain?
- Yes, if you had a family or de facto tie with the patient, unless the deceased expressly forbade it and this is shown (Article 18.4 of Spanish Law 41/2002). Information affecting the deceased's privacy, the professionals' subjective notes or third parties will not be released. Enclose a document proving the tie, such as the family book (libro de familia).
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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