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Request for your child's school record (Wales)
Wales · in English · for parents
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For a parent in Wales who wants to see, or have a copy of, their child's educational record held by a maintained school. A request to the head teacher under regulation 5 of the Pupil Information (Wales) Regulations 2011: the record must be made available to you free, and a copy given at no more than the cost of supply, within 15 school days of your written request. It also asks for any other personal data under the UK GDPR. Sent by email or handed in at the school office; you may write in Welsh.
- Made for use in Wales
- Last updated October 28, 2026
- Document in English
Where a UK document reproduces the words of legislation or of a government publication — UK, Scottish or Northern Irish — it contains public sector information licensed under the Open Government Licence v3.0.
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When to use this document
- You want to see your child's school record in Wales.
- Your child is moving to another school and you want a copy of their record.
- You want to check what the school has written about your child's progress and behaviour.
- The head teacher has not answered when you asked for the records in person.
What you fill in
The details the document asks for.
- Sender
- Sender's address
- Town or city
- Sender's postcode
- Date
- School
- School's address
- Recipient's postcode
- Child's name
- Child's date of birth
- What you ask for: to see the record, a copy, or both
- Phone
Common questions
- Which schools in Wales must show a parent the pupil's record?
- Maintained schools: the Pupil Information (Wales) Regulations 2011 give a parent the right to see the educational record free, and to a copy at no more than the cost of supply, within 15 school days of a written request to the head teacher. Independent schools are not covered by those regulations, but any school must answer a request for a pupil's personal data under the UK GDPR within one month.
- What does a pupil's record in Wales include, and what may be withheld?
- It covers the information the school holds about the pupil's education, such as reports, assessments and records from earlier schools, but not a teacher's private notes for their own use. Information likely to cause serious harm to the pupil or another person, and information about other people, may be withheld. If you think something is wrong, tell the head teacher in writing and ask for it to be corrected.
- What if a school in Wales does not reply in time?
- Remind the head teacher in writing, quoting the 2011 regulations and the date of your request. If there is still no answer, use the governing body's complaints procedure, which every maintained school in Wales must have. For the personal data part of the request you can complain free to the ICO once a month has passed. You can write to the school in Welsh.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
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