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Request for your child's school record (Scotland)
Scotland · in English · for parents
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13 questions · about 5 min
Made for use in Scotland
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For a parent in Scotland who wants to see, or have a copy of, their child's educational record. A request under regulation 5 of the Pupils' Educational Records (Scotland) Regulations 2003: the record must be made available to see, free, within 15 school days, and a copy given within 15 school days, with a fee only where data protection law would allow one. Many councils have their own free request form, which you can use instead. Sent by email to the head teacher, who passes it to the council where the council holds the record.
- Made for use in Scotland
- Last updated October 29, 2026
- Document in English
Where a UK document reproduces the words of legislation or of a government publication — UK, Scottish or Northern Irish — it contains public sector information licensed under the Open Government Licence v3.0.
Published byDocMuse
When to use this document
- You want to see what the school in Scotland has written about your child's progress.
- Your child is changing school and you want a copy of their record before they move.
- You disagree with something in a report and want to see the whole record.
- You want to ask in writing for a copy of your child's educational record.
What you fill in
The details the document asks for.
- Sender
- Sender's address
- Town or city
- Sender's postcode
- Date
- School
- School's address
- Recipient's postcode
- Child's name
- Child's date of birth
- What you ask for: to see the record, a copy, or both
- Phone
Common questions
- Who should a parent in Scotland ask for a child's school record?
- The responsible body: for a council school, the education authority. In practice you can write to the head teacher, who passes the request on, or use the council's own request form, which many councils publish free. The council may check who you are before the 15 school days start, so it helps to say how you can prove your identity and your relationship to the pupil.
- Can anything be kept out of a pupil's record shown to a parent in Scotland?
- Yes. The regulations exempt some information, such as information likely to cause serious harm to the pupil or someone else and information about other people, and a teacher's private notes are not part of the record. Anything you see that is wrong can be pointed out to the school in writing, and data protection law gives a right to have inaccurate personal data corrected.
- What if a Scottish school does not respond within 15 school days?
- Send a reminder quoting regulation 5 and the date of your request. If there is still no reply, complain to the council under its complaints procedure, and after its final response to the Scottish Public Services Ombudsman, free. If you asked for the record as personal data under the UK GDPR, you can also complain to the Information Commission (still called the ICO) once a month has passed.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
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