Resolution appointing or removing a director (Cyprus)
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This document is in Greek
The PDF you download is in Greek — that is the language it has to be filed in, so it is not translated. Everything on this page is here to tell you what it says.
A Cypriot company's resolution appointing a new director, removing a director or recording a resignation under the Companies Law, Cap. 113: the company's details with its HE number, how the decision is taken, the director's details with identity card, passport or ARC number, the date it takes effect, the appointee's acceptance and who files. Section 178 allows a director to be removed without consent by ordinary resolution at a general meeting, after 28 days' special notice; the articles may provide another route too. The change is notified separately to the Registrar of Companies on form HE4 within 14 days.
What you fill in
The details the document asks for.
- Company name
- Company registration number (HE)
- Company's current registered office
- City
- Date
- How the decision is taken: by the board or the members, at a meeting or in writing
- Who adopts the resolution (the sole member, or the members present and their shares)
- What is decided: appointment, removal or resignation of a director
- Director being appointed, removed or resigning
- Director's identity card, passport or ARC number
- Director's address
- Effective date
- Director being replaced, if any
- Person empowered to file with the trade register
- Result of the vote
Preview
This document is produced for you. Your answers are typed into it and the finished PDF is yours to keep.
Common questions
- How is a director removed without their consent in Cyprus?
- By an ordinary resolution of the members at a general meeting, under section 178 of the Companies Law, whatever term the articles or the director's agreement with the company set. The member proposing removal gives the company special notice 28 days before the meeting, the company sends a copy to the director at once, and the director is entitled to be heard at the meeting. The articles may also provide another way to remove a director. If the director agrees to go, a written resignation is simpler.
- When must a director's appointment or removal be notified to the Registrar in Cyprus?
- Within 14 days of the change, on form HE4, which gives the date of the change and the director's particulars. Changes of secretary and of officers' particulars go on the same form. If it is filed late the Registrar can impose a fee of up to €50 for the first day and €1 for each further day, up to €250, and until the change is registered anyone searching the register sees the old board.
- Who appoints a new director of a company in Cyprus?
- The articles decide. Members usually appoint directors by ordinary resolution, and many articles let the board appoint a director to fill a vacancy or as an additional director, up to any maximum they set. The person appointed must agree, which is why the document has room for a signed acceptance. Before deciding, check what your company's articles provide.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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