Payment reminder and final demand to a business (Austria)
Published byDocMuse
This document is in German
The PDF you download is in German — that is the language it has to be filed in, so it is not translated. Everything on this page is here to tell you what it says.
A letter to another business that has not paid an invoice in Austria — as a friendly payment reminder or as the final demand before a court payment order (Zahlungsbefehl). It names the invoice, the due date and the start of default, calculates default interest at 9.2 points above the Austrian National Bank's base rate (§ 456 of the Austrian Business Code, UGB), claims the €40 flat fee for collection costs (§ 458 UGB) and sets a deadline. You enter the current base rate. For dealings between businesses; consumers owe different interest. In German.
What you fill in
The details the document asks for.
- Creditor
- Creditor's address
- Legal form, registered seat, company register number (FN) and register court (§ 14 UGB, if registered)
- Debtor
- Debtor's postal address (street and number, postcode and town)
- City
- Date
- Invoice number
- Date of the invoice
- Invoice amount
- Due date
- Overdue since
- Base rate of the Austrian National Bank (OeNB) in % (the rate on 1 January or 1 July of the half-year of default)
- Late-payment interest to date
- Total due
- Payment deadline
- IBAN
- Kind of letter: payment reminder or final demand
Preview
This document is produced for you. Your answers are typed into it and the finished PDF is yours to keep.
Common questions
- What default interest applies between businesses in Austria?
- 9.2 percentage points above the Austrian National Bank's base rate (§ 456 UGB) where the debtor is responsible for the delay; otherwise only 4 % (§ 1000 Abs 1 ABGB). For each half-year, the base rate in force on 1 January or 1 July applies (§ 456 UGB). It changes only when the ECB's main refinancing rate moves by at least 0.5 points; as far as we know (October 2026) it stands at 1.53 % (since 11 June 2025), so default interest is 10.73 % a year. Check the figure with the OeNB before sending. Interest: amount owed × rate × days in default ÷ 365.
- May a creditor in Austria claim a €40 collection fee on top of default interest?
- Between businesses, yes: whoever may claim default interest under § 456 UGB is also entitled to a flat €40 per claim as compensation for collection costs, without proving any cost (§ 458 UGB). Higher necessary costs, such as a collection agency's, may be claimed under § 1333 Abs 2 ABGB as far as they are in reasonable proportion to the claim. Payment terms grossly unfair to the creditor are void (§ 459 UGB).
- What follows a final demand to a business in Austria?
- For money claims up to €75,000, the court payment procedure (Mahnverfahren): on your claim (Mahnklage) the court issues a payment order (Zahlungsbefehl); if the debtor does not object within four weeks, it becomes enforceable and you can apply for enforcement (Exekution). Above that you bring an ordinary claim. The demand needs no form and may go by e-mail, but it takes effect only on receipt, which you must prove, so send the final demand by registered post and keep the slip.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
Related documents
- Small-business invoice without VAT (Austria)
An invoice template for Austrian small businesses (Kleinunternehmer) that charge no VAT: with the note on the exemption under § 6 Abs 1 Z 27 of Austria's VAT Act (UStG 1994), both parties' names and addresses, invoice number, date, the goods or services and the total. Since 1 January 2025 the exemption applies up to €55,000 gross annual turnover, with a 10 % tolerance in the current year, and small businesses may use the simplified invoice above €400 too. VAT shown by mistake is owed because of the invoice until the invoice is corrected (§ 11 Abs 12 UStG). In German.
- Service contract between businesses — Dienstleistungsvertrag (Austria)
A contract between two businesses in Austria for ongoing or one-off services — consulting, IT support, bookkeeping, marketing — where careful performance is owed rather than a particular result. It covers the scope, independent performance, term and notice to the end of a month, the fee with an invoice under § 11 of the Austrian VAT Act (UStG 1994) and the late-payment rules of §§ 456 and 458 of the Austrian Business Code (UGB), re-performance, confidentiality, data protection, rights in work results and liability. Both parties are named with their FN and UID numbers. In German.
- Small-amount invoice up to €400 (Austria)
A template for invoices up to €400 including VAT, with the simplified particulars of § 11 Abs 6 of Austria's VAT Act (UStG 1994): the supplier's name and address, the date of issue, quantity and description of the goods or type and extent of the service, the date or period of supply, the total including tax and the tax rate. The customer, a sequential number and the UID number are not required. For small jobs and receipts a customer needs for the books, on paper or as a PDF. In German.
- Invoice with VAT under § 11 UStG 1994 (Austria)
An invoice template with every particular § 11 of Austria's VAT Act (UStG 1994) requires for invoices above €400 gross: both parties' names and addresses, a sequential number, the date of issue, the date or period of supply, quantity and description, the net price, rate and VAT, your UID number (the Austrian VAT ID) and, above €10,000 gross, the customer's. With a line for the company-register details of § 14 UGB and bank details. Austria has no B2B e-invoice mandate, so paper and PDF stay usable. In German.
- Mutual non-disclosure agreement — NDA (Austria)
A mutual non-disclosure agreement (NDA) for talks between businesses in Austria about a cooperation, a project, a licence or an acquisition. It rests on the protection of trade secrets in §§ 26a ff. of the Austrian Unfair Competition Act (UWG): the purpose, what counts as confidential, disclosure only to those who need it, an express ban on reverse engineering samples and prototypes, return and deletion, the term after the talks end and an optional contractual penalty. Both parties are named with their company register number. In German, ready to print and sign.
- Contract for work with a freelancer — neue Selbständige (Austria)
A contract for work for freelancers in Austria who are insured as new self-employed persons (neue Selbständige) under the GSVG with the SVS, typically without a trade licence: for a defined result such as a logo, a translation, a text or software. It covers the description of the work, independent performance, the duty to warn under § 1168a ABGB, acceptance, a fixed price or a cost estimate, rights of use and confidentiality. The page explains what sets a Werkvertrag apart from a free service contract: under § 539a ASVG, how the work is actually done decides. In German.