Record & Protocol: templates and forms
10 forms available to fill out or download.
Acknowledgement of debt — reconnaissance de dette (France)
For someone in France who owes money to a private person or a business and wants to acknowledge it in writing: a loan received, an advance, an unpaid invoice. The document, in French under French law, states where the debt comes from and how it will be repaid, and leaves a space where the debtor writes the sum in words and figures by hand, as article 1376 of the French Civil Code requires. The debtor alone signs it and hands it to the creditor, who keeps the original.
Designation of a trusted person — personne de confiance (France)
For any adult who wants to name a relative, someone close or their GP as their trusted person: that person accompanies them in their dealings and medical appointments if they wish, and is consulted if they can no longer express their will (article L. 1111-6 of the French Public Health Code). The designation is written and co-signed by the person named; hospitals offer their own free form on admission. This French document is sold blank, filled in by hand, and revocable at any time.
Minutes closing a voluntary liquidation (France)
For closing the voluntary winding-up of a French SAS, SASU, SARL or EURL once the assets are realised and the debts paid: approval of the final liquidation accounts, discharge of the liquidator and of their mandate, sharing of the balance among the members, custody of the records, finding that the liquidation is closed. The decision is taken by the sole member, the meeting or a deed signed by all. The liquidator then files the accounts and applies for deregistration online on the one-stop business formalities portal, after the legal notice. In French.
Minutes appointing or removing the president of an SAS or the manager of an SARL (France)
For recording the appointment of a new president of a French SAS or SASU, or manager of an SARL or EURL, the end of the previous one's office (removal, resignation or end of term), or both, by decision of the sole member, the meeting or a deed signed by all. It gives the effective date, term and pay, and the person appointed signs to accept. The change is then declared online on the one-stop business formalities portal, with the legal notice and the new officer's declaration of no conviction. In French.
Minutes of a registered office move for an SAS or SARL (France)
For recording the move of the registered office of a French SAS, SASU, SARL or EURL, by decision of the sole member, the members' meeting or a deed signed by all, or for ratifying a move decided by the manager. The minutes give the old and new address, the date it takes effect and the new wording of the article of the articles of association. The change is then declared online on the one-stop business formalities portal, with the legal notice and proof of the new premises. Does not cover a move abroad, or a decision of an SAS president whom the articles empower to move the office. In French.
Minutes of early dissolution and appointment of a liquidator (France)
For deciding the early dissolution of a French SAS, SASU, SARL or EURL and its voluntary winding-up: date of dissolution, appointment of the liquidator, their powers and pay, the address of the liquidation. The decision is taken by the sole member, the meeting or a deed signed by all, and is then declared online on the one-stop business formalities portal, with the legal notice. The winding-up ends with a second set of minutes, sold separately. Does not cover a universal transfer of assets of a company owned by another company, or insolvency proceedings. In French.
Advance directives on end-of-life care (France)
For any adult who wants to make known their wishes on continuing, limiting or stopping treatment should they one day be unable to speak for themselves. The French health ministry publishes a free official model, set by the arrêté of 3 August 2016: you do not need DocMuse to write directives. This French document is sold blank and filled in by hand: wishes, trusted person, witnesses where needed. Directives bind the doctor, save the exceptions of article L. 1111-11 of the French Public Health Code, and can be revoked at any time.
Minutes approving the annual accounts and allocating the result (France)
For the annual ordinary general meeting of a French SAS or SARL, or the sole member's decision in an SASU or EURL: approval of the year's accounts, allocation of the profit or loss with the legal reserve, statement of the dividends of the three previous years, related-party agreements where there are any, powers to file. To be held within six months of the year end. The accounts are then filed online on the one-stop business formalities portal within a month of approval. In French.
Check-in inventory of condition of a home (France)
For the landlord and tenant in France on the day the keys are handed over, unfurnished or furnished. The French record follows the content of décret n° 2016-382: meter readings, keys and passes, the condition of floors, walls, ceilings and fittings room by room and, for a furnished home, the inventory and condition of the furniture. It notes that the tenant may have it completed within ten days. Filled in together on site, signed by each party, one copy each.
Check-out inventory of condition of a home (France)
For the landlord and tenant in France on the day of moving out and returning the keys. The French record follows décret n° 2016-382: the tenant's new address, the date of the check-in inventory, meter readings, keys returned, the condition of each room against moving in and, for a furnished home, the furniture. It separates normal wear, which stays with the landlord, from damage, and recalls the time limit for returning the deposit. Signed by each party, one copy each.
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