Notice & Demand: templates and forms

Written, dated notification of a loss. Insurers work with claim forms of their own, but filing those often drags — with this notice the date of notification is on record from the day you gave it. It describes the event and the property damaged, lists the documents drawn up, and says when an inspection can be carried out.

For an employee of an Italian ministry, region, municipality, health authority or other public body who is resigning. Public administrations are excluded from Italy's online resignation procedure: the employee writes to the administration, giving the notice set by the sector's collective agreement. School staff instead use the free application on the Istanze online portal. Sent by PEC, registered post or through the body's registry office. In the province of Bolzano the body must also accept German, in Valle d'Aosta French. In Italian.

For a domestic helper, carer or nanny leaving a job with a family in Italy. Domestic work is excluded from Italy's online resignation procedure: here resignation is given in writing, and this letter gives it, with the notice set by the collective agreement for domestic work and the last working day, and asks for unused holiday, the accrued thirteenth-month pay, severance pay (TFR), the last payslip and the end-of-job report to INPS. Hand it over and have the copy signed, or send it by registered post with proof of receipt. In Italian.

The letter a tenant in Germany uses to object to a landlord's ordinary notice — for own use, for example — and to demand that the tenancy continue, because moving out would be an unjustifiable hardship for the tenant or the household (§ 574 of the German Civil Code, BGB): old age, illness, pregnancy, children at school or no affordable replacement housing. Since 1 January 2025 text form is enough (§ 574b BGB); the objection must reach the landlord no later than two months before the tenancy ends. The letter gives the reasons and does not accept the notice. In German.

A written cancellation, sent to a bank in Cyprus, of a standing order or a direct debit from your account. It names the account, the payee and the mandate or reference number, asks that nothing be debited from the date you set and that the cancellation be confirmed in writing, and is copied to the payee, because a direct debit mandate is cancelled with the payee too. An authorised direct debit can be refunded if asked within 8 weeks, and an unauthorised one within 13 months.

Notice ending a Polish residential tenancy with one month's notice to the end of a calendar month, on the grounds in art. 11(2) of the tenants' protection act: arrears after a written warning, use against the agreement despite a warning, subletting without consent. The letter states the reason, because without it the notice is void. An owner wanting to move in relies on a different ground with longer periods, and this is not that document.

For a landlord in Italy who does not want to renew a 4+4 lease after its first four years: the notice to the tenant refusing renewal on one of the grounds of art. 3(1) of Italian Law no. 431 of 9 December 1998 — residential or professional use by the landlord or close family, another free home available to the tenant, or a sale — with the facts that make it precise, because a notice without its ground is void. Sent by registered post with proof of receipt to every tenant at least six months before expiry. In Italian.

The declaration by which a managing director of an Austrian GmbH or FlexCo resigns under § 16a of the Austrian Limited Liability Companies Act (GmbHG) — at once for good cause, otherwise after 14 days or on a later date. The same letter goes to every shareholder; the other managing directors and any supervisory board chair receive a copy. With the request to file the end of the director's authority with the company register (Firmenbuch, § 17 GmbHG) and an acknowledgement of receipt, since receipt has to be proved. In German.

A landlord's notice in Germany when the tenant is behind with the rent: without notice under § 543(2) of the German Civil Code (BGB) and, at the same time, ordinary notice in the alternative under § 573(2) no. 1 BGB — because if the tenant pays up, only the termination without notice falls away (BGH VIII ZR 106/23). The letter states the ground and every unpaid month, sets a date to hand the flat back, objects to a tacit extension and tells the tenant about the objection in text form. In German, to print and sign by hand by every landlord.