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Request for your child's school record (Northern Ireland)
Northern Ireland · in English · for parents
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Made for use in Northern Ireland
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For a parent in Northern Ireland who wants to see, or have a copy of, their child's educational record held by a school. A request to the principal under the Northern Ireland pupil records regulations of 2007: a grant-aided school must make the record available within 15 school days of a written request, and any charge for a copy may not exceed the cost of supply. For a school the regulations do not cover, the letter asks for the same information under the UK GDPR instead. Sent by email or handed in at the school office.
- Made for use in Northern Ireland
- Last updated October 29, 2026
- Document in English
Where a UK document reproduces the words of legislation or of a government publication — UK, Scottish or Northern Irish — it contains public sector information licensed under the Open Government Licence v3.0.
Published byDocMuse
When to use this document
- You want to see what your child's school in Northern Ireland has written in their school record.
- Your child is moving school and you want a copy of the record that will be passed on.
- You think the record holds mistakes about your child's behaviour and want to check it.
- You are preparing for a meeting about extra support and need the school's reports.
What you fill in
The details the document asks for.
- Sender
- Sender's address
- Town or city
- Sender's postcode
- Date
- School
- School's address
- Recipient's postcode
- Child's name
- Child's date of birth
- What you ask for: to see the record, a copy, or both
- Phone
Common questions
- Which schools in Northern Ireland must let a parent see a child's educational record?
- Grant-aided schools, which are most schools in Northern Ireland, must make the record available within 15 school days of a written request; school holidays do not count. Independent schools are outside those regulations, but any school must answer a request for a child's personal data under the UK GDPR within one month. A child mature enough to understand their rights makes that request or authorises you to. The ICO explains this free on its website.
- What will a school record in Northern Ireland show, and can parts be held back?
- The educational record is the information the school keeps about your child's education, such as reports, assessments and records passed on by earlier schools. Information likely to cause serious harm to your child or someone else, and information about other people, can be withheld. If the school refuses to disclose the record, the regulations let you appeal to its Board of Governors. If you find something wrong, write to the principal asking for it to be corrected, and keep a copy of your letter.
- What if a school in Northern Ireland does not answer my records request in time?
- Send a reminder giving the date of your request. If there is still no reply, use the school's complaints procedure, ending with its Board of Governors; after that, the Northern Ireland Public Services Ombudsman can look at complaints about grant-aided schools, free. If you asked under the UK GDPR, you can also complain free to the ICO once a month has passed.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
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