Notice & Demand: templates and forms
21 forms available to fill out or download.
Note excusing a pupil's absence from school (Poland)
A parent's or legal guardian's written note to the class teacher excusing a child's absence from a Polish school: the pupil's name, class, the days missed, the reason — illness, a doctor's appointment, family matters, a trip — and a statement that the absence was with the parent's knowledge. The school's statute sets how and by when absences are excused, and may also accept a message through the electronic register.
Claim under an insurance policy (Poland)
A claim or notice of an event under voluntary insurance in Poland — personal accident, travel, home, health or life: the policy number and type, the date and place of the event, what happened, the loss or injury, the amount claimed and the account for payment, and a request for the list of documents needed. It reminds the insurer that it pays within 30 days, and the undisputed part always within that time (art. 817 of the Civil Code).
Notice to the employer of absence from work (Poland)
The notice a Polish employee must give the employer promptly, and by the second day of absence at the latest: from when and until when the absence will last, the reason to underline — illness, caring for a child or family member, a closed nursery or school, or another — the document that will justify it, and a contact. An electronic sick note (e-ZLA) reaches the employer on its own, but does not replace this notice.
Notice closing a personal payment account (Poland)
Notice ending a personal account agreement with a Polish bank or other payment provider: the account number and contract date, termination of the linked card and service agreements too, the account for the remaining balance, and a request to confirm closure. It relies on the Payment Services Act: notice cannot exceed one month, and closing is free unless it happens within the first 6 months.
Cancellation of a standing order or direct debit (Poland)
An instruction to a Polish bank cancelling a standing order or withdrawing consent to direct debits for a named payee — a telecoms firm, an electricity supplier, a club or a former landlord — with the account number, the payee's details and payment reference, and if needed a request to refund the last debit within 8 weeks. It reminds the reader that cancellation must arrive by the business day before the debit at the latest.
Pre-action demand for payment (Poland)
A final demand before going to court, for use between private individuals or by a consumer against a business: the amount and what it is for, when it fell due, statutory late-payment interest from a stated date, the payment deadline and account, and notice of a lawsuit. It is the attempt at amicable settlement a Polish court asks about (art. 187 § 1(3) of the Code of Civil Procedure). Invoices between businesses have a separate document.
Notice ending a subscription or membership (gym, subscription) — Poland
Notice ending a contract for an ongoing service in Poland — a gym or pool membership, a course, a subscription, a service plan: the contract and customer numbers, the service, how it ends to underline — with the contract's notice period, immediately for important reasons, or without notice for an open-ended contract that sets none — withdrawal of consent to recurring payments, and a demand to refund fees taken in advance. It relies on rules the terms and conditions cannot exclude.
Notice terminating a telecoms contract (Poland)
Notice ending a contract with a Polish phone, internet or TV operator: the customer and contract numbers, the service and number, the basis for ending it to underline — a contract rolled over after the promotional term, an open-ended one, early termination, or a change of terms by the operator — the date wanted, and the return of equipment and any overpayment. It states the one-month notice for a rolled-over contract under the Electronic Communications Law.
Notice of withdrawal from a distance contract (Poland)
A consumer's notice withdrawing, without giving reasons, from a contract made online, by phone or away from business premises in Poland (art. 27 of the Consumer Rights Act): what was bought, the order number, when the contract was made and the goods received, and a demand for every payment back, delivery included, within 14 days. It covers what the statutory model form does and reminds the reader of the deadline for sending the goods back.
Notice of price reduction or withdrawal for non-conforming goods (Poland)
A consumer's notice for when the seller refused to repair or replace goods that do not conform to the contract, did not do it in reasonable time, the repair did not work, or the defect is too serious to wait (art. 43e of the Consumer Rights Act): the choice between reducing the price and withdrawing from the contract, the amount and the account for the refund. It reminds the seller to repay within 14 days and to take the goods back at its own cost.
Pre-action demand for payment between businesses (Poland)
A creditor business's demand to a trading partner for overdue invoices: the principal, the list of invoices, statutory late-payment interest for commercial transactions and the fixed compensation for recovery costs — the equivalent of 40, 70 or 100 euro per payment — the deadline and the account. It is the attempt at amicable settlement the court asks about when a claim is filed (art. 187 § 1(3) of the Code of Civil Procedure).
Claim against the at-fault driver's motor insurer (Poland)
The injured party's claim to the at-fault driver's insurer: the date and place, the at-fault driver, their vehicle and policy number, the injured party's vehicle, what happened, the damage, the evidence, the amount claimed and the account for payment, reserving the right to a replacement-car hire refund. It reminds the insurer that compensation is paid within 30 days of the claim, and filing the claim interrupts the limitation period.
Notice to the insurer that a vehicle was sold (Poland)
The seller's letter to the insurer that a car with OC motor insurance has been sold: the policy number, the vehicle, the date of sale and the buyer's details that art. 32 of the Compulsory Insurance Act requires. Since 10 September 2025 the deadline is 14 days, and until the insurer is told the seller is jointly liable for the premium with the buyer. It does not replace the notice to the district office.
Demand to an employer for unpaid wages
An employee's demand for unpaid wages in Poland: for which periods, how much, by when and to which account, reminding the employer that pay is due within the first 10 days of the following month, and saying that the labour court and the National Labour Inspectorate come next. It ends the silence and proves an attempt to settle amicably.
Employee's resignation letter (wypowiedzenie umowy o pracę)
Notice of resignation from a Polish employment contract, with no reason needed: which contract, what notice period and when it ends — a period counted in weeks ends on a Saturday, one counted in months on the last day of a month. The letter also asks for the certificate of employment on the last day and for leave to be settled. If both sides want to part sooner, they can agree an earlier date after notice is given.
Demand for return of a rental deposit
A tenant's letter to a landlord in Poland who has not returned the deposit after moving out: when the flat was vacated, how much is to be repaid, by when and to which account, with a request for a written account of every deduction. The landlord has a month from the flat being vacated; after that interest runs, and the letter also shows the attempt at an amicable solution a court will ask about.
Demand to the landlord to repair defects in a flat
A tenant's letter in Poland reporting defects the landlord is responsible for — failed heating, a leak, a broken boiler — setting a deadline for the repair and asking for a rent reduction while the defects last. The deadline is what later allows the tenant to have the repair done at the landlord's expense (art. 663 of the Civil Code); the notice also opens the way to ending the tenancy if the defects cannot be fixed.
Notice terminating the current rent (rent increase)
A rent increase for a flat in Poland done the way the law requires: not as a "notice of increase" but as written termination of the current amount of rent, with three months' notice (or longer under the agreement), to the end of a calendar month. The letter states the new rent and the date it applies from, and tells the tenant their rights — which is fair to them and makes the increase easier to defend.
Landlord's notice ending a flat tenancy
Notice ending a Polish residential tenancy with one month's notice to the end of a calendar month, on the grounds in art. 11(2) of the tenants' protection act: arrears after a written warning, use against the agreement despite a warning, subletting without consent. The letter states the reason, because without it the notice is void. An owner wanting to move in relies on a different ground with longer periods, and this is not that document.
Tenant's notice ending a flat tenancy
A tenant's written notice ending a Polish residential tenancy: which flat, which agreement, what notice period and on what basis, and the date the tenancy ends. The letter also asks to arrange the handover with a record and for the deposit to be returned. The notice period runs from delivery, not from writing, so send it in a way that proves receipt.
Demand for unpaid rent with warning of termination
The letter without which a landlord in Poland cannot end a flat tenancy for arrears: it lists the unpaid periods and the amount, warns of the intention to terminate, and sets an additional deadline of at least a month to pay both arrears and current charges, as art. 11(2)(2) of the tenants' protection act requires. Notice given without this warning is defective.