Record & Protocol: templates and forms
5 forms available to fill out or download.
Record of an item handed in for repair
You are leaving a phone, a laptop, an appliance or a machine at a repair shop. The record describes the item, the visible damage at the point of handover and the fault reported — and fixes whether a deadline and an estimated price were given. It is also the document a later complaint about a poor repair rests on, because it shows the condition the item was in when it went in.
Minutes of a general meeting of the owners' association
Decisions of a general meeting can only be proved by the minutes, and minutes with no quorum, no announced agenda or no recorded votes are successfully challenged. So each of those is a separate field here. The Condominium Management Act sets requirements for both the calling of the meeting and the content of the minutes — check them before the meeting, because afterwards they cannot be put right.
Vehicle handover record
The record made when a car changes hands — on a sale, at the start of a rental, or on collection after a repair. The odometer reading and the description of the visible damage at that moment are the only things that later tell existing damage apart from damage caused since. The record also lists what was handed over: keys, registration document, insurance policies, tyres, jack, first-aid kit.
Record of acceptance of completed work
The other half of a contract for work. The record fixes what has been accepted, what has been noted as defective, what remains to be put right and how much is owed. Without it, an argument about whether the work was finished is conducted from memory. It is signed by both sides at the moment of acceptance, not afterwards.
Property handover record
The document that decides whose the deposit is. It records the readings of every meter, the number of keys handed over, the contents and the condition of the property at that moment. It is completed both on moving in and on moving out — comparing the two records is the only objective evidence of what changed.