Medical: templates and forms
8 forms available to fill out or download.
Request to inspect and copy the medical record (Germany)
The letter to a doctor's practice, hospital or therapist in Germany asking to inspect your treatment record (Behandlungsakte, formerly Patientenakte) and for a complete copy. It relies on § 630g of the German Civil Code (BGB) as in force since 6 February 2026 — the first copy is free, electronic ones included — and on Art. 15 GDPR with its one-month deadline. You choose a copy, or inspection and a copy, and how it is delivered. In German. Not for the electronic patient file (ePA) kept through the health insurer.
Pre-approval request and claim to a private health insurer (Germany)
The letter to a German private health insurer (PKV) in two situations: before expensive treatment, as a pre-approval request under § 192(8) of the Insurance Contract Act (VVG) — where costs are expected to exceed €2,000 the insurer must answer with reasons within two weeks if the treatment is urgent, otherwise four, or the treatment is presumed necessary — or afterwards, as the covering letter to a claim with the invoices. With policy number, treatment, costs and IBAN; no diagnosis in the letter. In German.
Application for a care level (Germany)
The application to a German long-term care insurer (Pflegekasse) for care-insurance benefits and the assessment that sets a care level (Pflegegrad) — for yourself or, with a power of attorney or a carer's card from the court, for someone else. An informal application is enough, but only a written one proves the date from which benefits run (§ 33 of Book XI of the Social Code, SGB XI). It flags the shorter deadlines after a hospital stay or announced care leave, and adds a ready letter claiming €70 per week begun if the insurer misses its 25 working days. In German.
Application to the health insurer to cover or refund costs (Germany)
The application asking a German statutory health insurer (Krankenkasse) to pay for treatment, a medical aid or another service — before treatment, as a request for cost cover with the three-, five- or six-week decision deadline of § 13(3a) of Book V of the Social Code (SGB V), or afterwards, as a claim for reimbursement where the insurer missed the deadline, could not provide urgent care in time or wrongly refused it. In German, with no diagnosis in the letter: the enclosed prescription gives the medical reasons.
Complaint about medical treatment (Germany)
One letter for four routes after treatment in Germany you are unhappy with or suspect was faulty: a complaint to the practice or hospital itself, a professional-conduct complaint to the regional medical chamber (Landesärztekammer), an application to the chamber's expert or mediation board (Gutachterkommission or Schlichtungsstelle), and a request to the health insurer for support under § 66 of Book V of the Social Code (SGB V). With the facts, the route you choose and, if you wish, a release from medical confidentiality. In German, for every Land.
Objection to a decision of the health or care insurer (Germany)
The objection (Widerspruch) to a decision of your German statutory health or long-term care insurer (Krankenkasse or Pflegekasse) — for instance refusing treatment, a medical aid or rehabilitation, or setting too low a care level. With the decision's date, the reference, your reasons and a request to see the file, so you can add to the reasons once you have read the expert opinion. To print, sign and post: under § 84 of the Social Courts Act (SGG) a plain e-mail is not a valid objection. Deadline: one month. In German.
Parental authority for a child's care and medical treatment (Germany)
The authority parents in Germany give grandparents, a babysitter, a childminder or the leader of a school trip to look after their child for a set period, take the child to the doctor and consent to treatment — or that one parent gives the other in advance. Choose routine treatment and emergencies, emergencies only, or a named treatment. With the health insurer, health notes and a release from medical confidentiality. Parental responsibility stays with the parents. In German, under the German Civil Code (BGB); fill in, print and have both holders of parental responsibility sign.
Living will: advance decisions on medical treatment (Germany)
The German Federal Ministry of Justice offers free text modules for a living will (Patientenverfügung); this document is our own wording under § 1827 of the German Civil Code (BGB). You set out in which situations your decisions apply — the dying phase, terminal illness, severe brain damage, advanced dementia — and decide on each measure separately: life-sustaining treatment, pain relief, artificial nutrition and hydration, resuscitation, ventilation, dialysis, antibiotics, blood and organ donation. Situations and measures are named specifically, as the Federal Court of Justice requires. In German, signed by hand; no notary.