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For a landlord in Italy who lets without the cedolare secca and whose lease has an indexation clause: the letter to the tenant applying the change in the ISTAT consumer-price index for blue- and white-collar households (FOI) at the share the lease sets, with the current rent, the new rent and the month from which it applies. A landlord who chose the cedolare secca may not ask for any update while the option lasts. Sent by registered post with proof of receipt, by PEC if the tenant has one, or by hand. In Italian.

A two-way confidentiality agreement between two businesses or professionals in France, before discussing a project, a partnership or a sale: what counts as confidential and the exceptions, use limited to the project, who may receive the information, how long the duty lasts after talks end, return or destruction, no licence and no duty to conclude, an optional penalty the court can moderate (article 1231-5 of the French Civil Code), French law. Signed in two originals. For an employee, use the agreement made for employment. In French.

For an employee in Spain caring for a child under twelve, a person with a disability or a relative who cannot look after themselves, who wants to work fewer hours. The letter gives notice of the reduction (between one eighth and one half, with pay cut in proportion), the hours chosen within the ordinary working day and the dates, with the fifteen days' notice of art. 37.7 of the Spanish Workers' Statute. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

For a self-employed person or business in Spain with an overdue unpaid invoice: a courteous Spanish reminder identifying the invoice, its amount and due date, asking for payment or for proof if already paid, and recalling that late-payment interest and recovery costs under Spain's Law 3/2004 run from the due date. Sent by e-mail or, for proof of content, by burofax; if payment does not follow, the next step is the demand with an invitation to negotiate. In Spanish.

The written request and confirmation, addressed to the person, that clubs, schools, nurseries, parishes, care providers and other employers issue for the special criminal record certificates Kinder- und Jugendfürsorge (work with children) or Pflege und Betreuung (care work) under Austria's Criminal Records Act (§ 10(1b) and (1d) StRegG): that the person needs it for a specific paid or volunteer activity mainly involving minors or the care of defenceless persons, and whether the work is voluntary (fee exemption). The Interior Ministry provides a model confirmation free of charge; this is a version of our own, as the organisation's letter. In German.

For an adult in Northern Ireland changing their first name, surname or both — after marriage, divorce or simply by choice — who needs proof for their bank, employer, HM Passport Office or DVLA. A deed poll you make yourself: it renounces the old name, adopts the new one and is signed in both names, in ink, before two adult witnesses. Enrolling it in the Central Office of the High Court in Northern Ireland is optional, and most people never need to.

For a business client and a self-employed consultant or freelancer in Scotland, working on their own account or through their own limited company. The agreement covers the services, fees and invoices, expenses, the right to send a substitute, who owns the work, confidentiality, liability, ending the contract and the off-payroll working rules (IR35) for medium and large clients, under Scots law and the Scottish courts. Its wording does not decide employment or tax status, which follows how the work is actually done, so each party should take advice if the status is unclear.

For anyone in Scotland aged 16 or over who is changing their first name, surname or both — after marriage, divorce or by choice — and needs proof for their bank, employer, HM Passport Office or DVLA. In Scotland no deed poll is needed: a statutory declaration, declared before a notary public or a justice of the peace, records the change, and HM Passport Office accepts one. If you were born or adopted in Scotland, National Records of Scotland can also record the change against your birth record, by post, for a fee; its form is the official route for the register.

For two people or businesses in Northern Ireland who have agreed to end a dispute — over money, goods, work done, damage or a deposit — by one paying the other an agreed sum. The agreement records the payment and when it is due, that once paid it settles all claims about the dispute, that neither side admits liability, and that each bears its own costs, under the law of Northern Ireland. It is not for a dispute with an employer: an employee's claims are settled only by a compromise agreement made after independent advice, or through the Labour Relations Agency. Both sign it; each keeps a copy.

For anyone in Scotland asked by a bank, employer, council, DVLA or another organisation to confirm facts by statutory declaration — a lost document, living together, a name used, an address or a family link. You write the facts in numbered paragraphs; the document adds the closing words of the Statutory Declarations Act 1835. In Scotland you declare it in person before a notary public or a justice of the peace — a solicitor only if they are also a notary — and no fee is set by law, so ask the charge first.

For a client and a self-employed consultant or freelancer in Northern Ireland, working on their own account or through their own limited company. The agreement covers the services, fees and invoices, expenses, the right to send a substitute, who owns the work, confidentiality, liability, ending the contract and the off-payroll working rules (IR35), which apply across the UK. Its wording does not decide employment or tax status, which follows how the work is actually done, so each party should take advice if the status is unclear.

For anyone in Northern Ireland asked by a bank, employer, DVLA, a pension scheme or another organisation to confirm facts by statutory declaration — a lost document, living together, a name used or a family link. You write the facts in numbered paragraphs; the document adds the words the Statutory Declarations Act 1835 requires. You sign it in person before a solicitor, commissioner for oaths, notary public or justice of the peace; a commissioner’s fee is £5, plus £2 for each exhibit (SR 1993/418).

For a claimant in Northern Ireland who disagrees with a Department for Communities decision on Universal Credit, Personal Independence Payment, Employment and Support Allowance, Carer's Allowance or another benefit. A written request to look again at the decision, within one month of it, or later with your reasons: it names the decision, says why it is wrong, lists new evidence, asks for the evidence used and for a mandatory reconsideration notice, the step before an appeal to The Appeals Service. The journal and the phone line are free alternatives. Posted first class. Sold blank.

For two people or businesses who have agreed to end a dispute — over money, goods, work done, damage or a deposit — by one paying the other an agreed sum. The agreement records the payment and when it is due, that once paid it settles all claims about the dispute, that neither side admits liability, and that each bears its own costs. It is not for a dispute with an employer: an employee's claims are settled only by an agreement made after independent advice, or through Acas. Both sign it; each keeps a copy.

For a claimant in England, Wales or Scotland who disagrees with a DWP decision on Universal Credit, Employment and Support Allowance, Jobseeker's Allowance, another DWP benefit or, in England and Wales, Personal Independence Payment. A written request to look again at the decision, within one month (or up to 13 months with reasons): it says why the decision is wrong, lists new evidence and asks for DWP's evidence and a mandatory reconsideration notice. The journal and DWP's own form are free. Posted first class. Not for Social Security Scotland's benefits, such as Adult Disability Payment: they have a redetermination. Sold blank, as it may hold health data.

For the directors of a solvent private limited company in the UK that has stopped trading and is to be closed. The written resolution records that the company meets the conditions of the Companies Act 2006 for voluntary strike-off, authorises the application on form DS01 (£13 online) and the copies that must go within seven days to its members, employees, creditors, any director who did not sign and pension trustees. A company that cannot pay its debts is closed through an insolvency practitioner instead.

For anyone asked by a bank, employer, council, DVLA or another organisation to confirm facts by statutory declaration — a lost document, living together, a name used, an address or a family link. You write the facts in numbered paragraphs; the document adds the words the Statutory Declarations Act 1835 requires. You sign it in person before a solicitor or commissioner for oaths, for the fee set by law of £5, plus £2 for each exhibit, or before a notary public, who sets their own fee.

For anyone aged 16 or over who is changing their first name, surname or both — after marriage, divorce or simply by choice — and needs proof for their bank, employer, HM Passport Office or DVLA. An unenrolled deed poll you make yourself: it renounces the old name, adopts the new one and is signed in both names in front of two adult witnesses. GOV.UK explains the free route and the optional enrolment at the Royal Courts of Justice, which costs a fee.

The record a landlord and tenant in Germany sign when a rented flat is handed over at move-in: meter readings for electricity, gas, water and heating, every key handed over, the condition of each room and an inventory of what is let with the flat. Defects already there are accepted only with the tenant's rights reserved — under § 536b of the German Civil Code (BGB), a tenant who takes over a flat knowing of a defect otherwise loses rent reduction and damages for it. In German, to print, fill in together and sign by both sides.

For the landlord and the tenant of a home in Spain at the start of a lease: the record both sign on the day the keys are handed over, with the meter readings, the keys handed over, the state of each room, the inventory of furniture and appliances, the documents handed over, outstanding repairs and the number of photos attached. It records the state in which the tenant receives the home (articles 1561 and 1562 of the Spanish Civil Code). Signed in two copies, in person, and attached to the lease. In Spanish.

The contract between an Austrian GmbH or FlexCo and its managing director, separate from the appointment by the shareholders: duties and standard of care (§ 25 of the Austrian Limited Liability Companies Act, GmbHG), scope of the work, gross monthly salary paid 14 or 12 times a year, variable pay, leave, competition and confidentiality, term and notice. Whether the director is insured under the ASVG or the GSVG depends not on the contract's label but on the shareholding and actual influence (§ 539a ASVG); the contract records the shareholding. Removal ends the office, not the contract (§ 16 GmbHG). In German.

The record a landlord and tenant in Austria fill in and sign together when the tenant moves in: meter readings, keys handed over, the condition of each room, the equipment (bath, WC, heating, boiler) that sets the category and the reference rent under the Austrian Tenancy Act (MRG), known defects noted with rent reduction reserved under the Austrian Civil Code (§ 1096 ABGB), the inventory, the energy certificate and the deposit. It reminds both sides to register within three days. In German, for every Land.