Inventory and handover record for a rented flat (Spain)
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For the landlord and the tenant of a home in Spain at the start of a lease: the record both sign on the day the keys are handed over, with the meter readings, the keys handed over, the state of each room, the inventory of furniture and appliances, the documents handed over, outstanding repairs and the number of photos attached. It records the state in which the tenant receives the home (articles 1561 and 1562 of the Spanish Civil Code). Signed in two copies, in person, and attached to the lease. In Spanish.
- Made for use in Spain
- Last updated October 20, 2026
Published byDocMuse
When to use this document
- You are moving into a rented flat in Spain and want a written record of its condition.
- The landlord is handing over a furnished flat and you want every item listed.
- You noticed damp and damage when you got the keys and do not want it taken from your deposit later.
- You are letting your flat in Spain and want the tenant to sign an inventory on handover day.
What you fill in
The details the document asks for.
- Landlord
- Landlord's DNI or NIE (Spanish identity number)
- Tenant
- Tenant's DNI or NIE (Spanish identity number)
- Address of the property
- Date of the contract
- Electricity meter reading
- Gas meter reading
- Cold water meter reading
- Hot water meter reading
- Heating meter reading
- Keys to the building and flat door (number)
- Mailbox keys (number)
- Keys to the cellar, loft or bike room (number)
- Other keys, chips or cards (kind and number)
- Condition: hall, entrance, storeroom
- Condition: living room
- Condition: kitchen
- Condition: bedroom
- Condition: bathroom and WC
- Condition: other rooms
- Condition: balcony, cellar, loft
- Inventory
- Documents handed over (e.g. energy certificate, house rules, manuals)
- What the landlord will still fix, and by when
- Number of photos attached
- Notes on condition
- City
- Date
Common questions
- What is the inventory and handover record of a rented flat in Spain for?
- It sets down in writing the state of the home when the lease starts. Article 1561 of the Spanish Civil Code requires the tenant to return it as received, except what deteriorates with time or for unavoidable reasons, and article 1562 presumes, if its state was not described, that the tenant received it in good condition. With a signed record and dated photos, the tenant can prove the defects that already existed, and the landlord the furniture handed over.
- Is a handover record compulsory when renting a flat in Spain?
- No. No statute requires it at the start of a lease, but it is the simplest proof of the state of the home and of what is in it. Both parties sign it on the day the keys are handed over, in two copies, and attach it to the lease. The photos should carry the date and both parties' initials. It is not filed with any authority: each party keeps a copy.
- How does the handover record relate to the deposit at the end of a lease in Spain?
- At the end, the state of the home is compared with this record. Since 8 October 2026, article 36.7 of the Spanish Urban Leases Act, added by Royal Decree-law 29/2026, asks the parties to record in writing the state of the home when the lease ends, and presumes, unless proved otherwise, that it was handed back in a proper state if that document is not signed or lists no damage. The decree still awaits confirmation by the Standing Committee of the Spanish Congress.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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