Record of the return of keys and state of a rented home (Spain)
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For the tenant and the landlord of a home in Spain when the lease ends: the record both sign when the keys are handed back, with the date of return, the meter readings, the keys returned, the state of each room, the damage the landlord points out and the tenant's comments, the deposit paid, what they agree about it and the account for its return. That date starts the month after which an unreturned deposit bears interest (article 36.4 of the Spanish Urban Leases Act). Signed in two copies, in person. In Spanish.
- Made for use in Spain
- Last updated October 20, 2026
Published byDocMuse
When to use this document
- You are moving out of a rented flat in Spain and handing the keys back to the landlord.
- The landlord points out damage during the final check and you want your own view written down too.
- You want written proof of the day you returned the keys, because of the deposit.
- Your tenant is handing the flat back and you want the meter readings and any damage recorded.
What you fill in
The details the document asks for.
- Landlord
- Landlord's DNI or NIE (Spanish identity number)
- Tenant
- Tenant's DNI or NIE (Spanish identity number)
- Address of the property
- Date of the contract
- Date of return
- Time of handover
- Electricity meter reading
- Gas meter reading
- Cold water meter reading
- Hot water meter reading
- Heating meter reading
- Keys to the building and flat door (number)
- Mailbox keys (number)
- Keys to the cellar, loft or bike room (number)
- Other keys, chips or cards (kind and number)
- Condition: hall, entrance, storeroom
- Condition: living room
- Condition: kitchen
- Condition: bedroom
- Condition: bathroom and WC
- Condition: other rooms
- Condition: balcony, cellar, loft
- Number of photos attached
- Damage the landlord points out
- Tenant's comments on that damage
- Deposit paid (in euros, the figure only)
- What both sides agree about damage, keys or the deposit
- IBAN
- Tenant's new address for correspondence
- City
- Date
Common questions
- Which date counts for returning a rental deposit in Spain?
- The date the keys are handed back. Article 36.4 of the Spanish Urban Leases Act says that the balance of a cash deposit to be returned bears statutory interest once a month has passed since the keys were handed back without it being returned. That is why the record states that date, and the landlord's signature proves the keys were received that day. The statutory interest rate is 3.25% in 2026.
- What if the landlord writes damage into the return record that the tenant disputes in Spain?
- The record has one space for the damage the landlord points out and another for the tenant's comments. Signing it with both versions does not mean accepting that damage: it records what each party says. If the landlord later deducts damage from the deposit, the tenant can ask for it to be justified and claim the rest with the demand for the return of the deposit, which includes the attempt at negotiation required before going to court.
- What if the landlord does not come to collect the keys of a flat in Spain?
- Then there will be no record signed by both. The tenant can send the notice of return of keys without the landlord present: a letter by burofax with certified content stating from which day the home is vacant, why the keys were not handed over in person, where the landlord can collect them and the state the home is left in, with the meter readings and dated photos.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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