DocMuse is a private, paid service run by The Muse Technology EOOD (Bulgaria). It is not a Maltese government website and is not connected with servizz.gov.mt, the Courts of Malta or any other public body. It is not a law firm, an advocate, a legal procurator or a notary; it sells self-help documents and gives no legal advice.
Move-out handover record for a lease (Malta)
Malta · in English
€2.00Fill it in online free — pay only to download
22 questions · about 9 min
Made for use in Malta
Fill in the form
Your answers stay on this device for 7 days, or until you clear them.
- Instant download after payment
- Backup link emailed to you
- No account needed
For a landlord and tenant in Malta at the end of a lease, when the keys are handed back. It records the keys returned, the final meter readings, the condition of each room compared with the inventory signed at the start, any damage the landlord points out with the tenant's comments, what is agreed about the deposit, and the tenant's new address. Both sign it on the day and each keeps a copy; signing does not mean accepting a deduction not written in it.
- Made for use in Malta
- Last updated November 3, 2026
- Document in English
Published byDocMuse
When to use this document
- You are moving out of a rented flat in Malta and handing back the keys.
- The landlord wants repair money beyond the deposit and you want the condition written down.
- Your tenant is leaving and you want the meter readings and the keys recorded on the day.
- You want both sides to sign what was checked at the end of the lease.
What you fill in
The details the document asks for.
- Address of the property
- Landlord
- Tenant
- Date the inventory was signed at the start of the lease
- City
- Date
- Number of keys
- Electricity meter reading
- Cold water meter reading
- Condition: kitchen
- Condition: living room
- Condition: bedroom
- Condition: bathroom and WC
- Condition: hall, entrance, storeroom
- Condition: balcony, cellar, loft
- Condition: other rooms
- Damage or missing items the landlord points out (optional)
- Tenant's comments on that damage
- Deposit amount
- Amount returned
- Refund deadline
- Your address after you move out (optional)
Common questions
- What should a move-out handover record in Malta contain?
- The date, the keys returned, the final electricity and water meter readings, the condition of each room compared with the inventory signed at the start, any damage the landlord points out with the tenant's comments, what is agreed about the deposit, and the tenant's new address. Both sign it at the handover and each keeps a copy, with dated photos taken the same day.
- Does signing the handover record mean I accept the landlord's deductions?
- No. The record says that signing it confirms the keys, readings and condition described, not any deduction that is not written in it. Write your comments next to any damage the landlord lists. A tenant need not make good what has deteriorated through age (Civil Code, article 1559), but answers for other damage during the lease unless it happened without their fault (article 1561).
- What happens with the last water and electricity bills after I move out?
- Record the meter readings and photograph the meters on the day. The tenant must leave no water and electricity arrears for the period of the lease, but need not pay a bill until given a copy of it (article 17(4) of Cap. 604). With the final readings both sides can work out the last bill, and the handover record can note any amount kept from the deposit for it.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
Related documents
- Demand for return of a rent deposit (Malta)
For a tenant in Malta who has moved out and is still waiting for the deposit. The letter to the landlord gives the date the lease ended and the date the keys were handed back, asks for the deposit within 14 days or a written list of any deduction with the reason and evidence for each, and says which deductions you dispute. The next step it names is the Adjudicating Panel for Private Residential Leases, for claims up to €5,000 on a registered lease. Send it by registered letter and keep the post office receipt.
- Inventory and condition record for a lease (Malta)
For a landlord and tenant in Malta signing a private residential lease. It records the condition of each room and of the furniture and appliances the landlord supplies, the meter readings and the keys, and lists the numbered photographs with a short description of each, as article 6 of the Private Residential Leases Act requires — even for an unfurnished home. All parties sign it and keep a copy; it is attached to the lease, and the deposit is measured against it when the lease ends.
- Long private residential lease (Malta)
For a landlord and tenant in Malta letting a home as the tenant's primary residence for one year or more. The lease sets out everything article 6 of the Private Residential Leases Act requires — the property, its use, the period, renewal, the rent and how it is paid, the deposit — with the inventory attached, and states the Act's rules on notice, withdrawal, yearly increases, water and electricity, repairs and registration. Both sign; the landlord registers it online with the Housing Authority within 30 days.
- Letter asking a landlord for repairs (Malta)
For a tenant in Malta whose rented home has a defect the landlord should put right: a structural problem such as a leaking ceiling or a cracked wall, a fault that stops you using the property properly, a water or electricity supply problem, or something the lease puts on the landlord, such as a broken appliance listed in the inventory. It describes the defect and when it appeared, asks for the repair within 14 days, offers access, and names the Adjudicating Panel as the next step. Send it by email.
- Letter asking a landlord to register the lease (Malta)
For a tenant in Malta whose landlord has not registered the lease with the Housing Authority. The letter reminds the landlord that the Private Residential Leases Act requires registration online within 30 days of the start, asks for it within seven days with confirmation, and says that otherwise you will register the lease yourself at the landlord's expense and keep back part of the rent to recover the fee, as article 4(4) allows. Send it by registered letter and keep the post office receipt.
- Tenant's notice ending a private residential lease (Malta)
For a tenant in Malta who wants to leave a rented home. You choose the ground — withdrawal after the minimum period, leaving at the end of the term, withdrawal after a renewal by law, a short lease, or leaving early — and give the date; a saving clause moves the date to the earliest one the Private Residential Leases Act allows if needed. It asks for the handover and the return of the deposit and gives your new address. The Act requires a registered letter: send it so, in time, and keep the post office receipt.