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Inventory and check-in report for a rented home (Ireland)
Ireland · in English
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Made for use in Ireland
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For a landlord, letting agent and tenant in Ireland at the start of a tenancy. A room-by-room record of the home's condition, the furniture and appliances, meter readings, keys and smoke and carbon monoxide alarms, with a reference to dated photos, signed by both sides. It is the evidence the Residential Tenancies Board looks at if the deposit is disputed at the end. The tenant may add written comments within seven days; each side keeps a signed copy.
- Made for use in Ireland
- Last updated November 3, 2026
- Document in English
Published byDocMuse
When to use this document
- I am moving into a rented flat in Ireland and want a record of its condition before I unpack.
- As a landlord in Ireland I want the new tenant and me to sign off on the state of the house at the start.
- The previous tenant left marks and broken fittings in the rented home in Ireland and I want them noted.
- I want proof of the condition of my new home in Ireland so that my deposit is safe when I leave.
What you fill in
The details the document asks for.
- Address of the rented home (with its Eircode)
- Town and county (e.g. Ennis, Co. Clare; or Dublin 8)
- Landlord or letting agent (name)
- Tenant
- Date
- Condition of each room (walls, floors, windows, fittings, cleanliness)
- Furniture and appliances, with their condition
- Electricity meter reading
- Gas meter reading
- Number of keys
- Smoke and carbon monoxide alarms: where they are and whether they work
- Where the dated photos and video are kept
Common questions
- Is an inventory required for a tenancy in Ireland?
- No law requires one, but without it nobody can show what the home was like at the start, and the deposit can only be kept for damage beyond normal wear and tear compared with that condition. A signed report with dated photos is the evidence the Residential Tenancies Board relies on when a deposit is disputed, for landlord and tenant alike.
- What should a check-in report for a rented home include?
- Every room in turn: walls, ceilings, floors, windows, doors, fittings and their cleanliness, with marks and damage described plainly (a 5 cm scuff by the door, not 'some wear'). Then the furniture and appliances, the meter readings, the number and type of keys, and whether the smoke and carbon monoxide alarms work. Take dated photos or a video of each room and note where they are kept.
- What if I find more problems after moving in?
- Write them down, photograph them with the date, and send them to the landlord or agent within seven days of check-in, as the report allows; they are then attached to it. Anything that needs repair is the landlord's to fix: report it in writing as well, so there is a record that you told them.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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