Spain: templates and forms

Resignation letter (Spain)

Why it matches: You want to leave your job in Spain of your own accord.

For an employee leaving a job in Spain of their own accord. The letter gives the employer notice of resignation (art. 49.1.d of the Spanish Workers' Statute), with the notice period of the collective agreement or, where it says nothing, local custom, sets the last working day and asks for the final settlement (finiquito), the last payslip, the tax withholding certificate and the employer's certificate. It is sent by burofax with certified content, which proves the text and the date. In Spanish.

Request for voluntary leave of absence (excedencia) (Spain)

Why it matches: You want to stop working for a while without quitting your job in Spain.

For an employee in Spain with at least one year's service who wants to stop working for a while without breaking the link with the employer. The request asks for the voluntary leave of absence of art. 46.2 of the Spanish Workers' Statute, from four months to five years, with its dates, and recalls the priority right to return to a vacancy. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

Authorisation (special power of attorney) for a single act (Spain)

Why it matches: The tenant is leaving the flat and a friend will sign for the keys on your behalf.

For someone who cannot attend to one matter in person and asks another person to do a single act: file a document, sign for keys, attend a meeting, hand in paperwork. Many Spanish bodies have their own form or an online power in their electronic office, both free: if they require it, use theirs. The authorisation describes the act, where it is done and until when it is valid, and excludes anything needing a notarial power. Both people sign it, and the authorised person carries it with their ID. In Spanish.

Formal demand to a company with an invitation to negotiate (Spain)

Why it matches: A repair job at home was done badly and the firm will not come back to fix it.

For a consumer in Spain whose contract a company is not honouring (a service badly done, a wrongful charge, a refund that never comes) and who wants to demand it before going to court. The letter describes the breach, requires the company to perform and, in the same letter, invites it to negotiate for thirty days: the prior attempt to negotiate that Spanish Organic Law 1/2025 has required since 3 April 2025 before a claim can be filed. Send it by burofax with certified content, which proves what was sent and when. In Spanish.

Claim for unpaid wages and overtime (Spain)

Why it matches: You have left the job and the last month's pay still has not arrived.

For an employee in Spain whose employer has not paid wages, extra payments or overtime. The letter itemises what is owed by month and type, demands payment by a set date with the ten per cent late-payment interest of art. 29.3 of the Spanish Workers' Statute, interrupts the one-year time limit to claim and announces the request for conciliation (papeleta). It is sent by burofax with certified content. In Spanish.

Open-ended employment contract (Spain)

Why it matches: You are offering a permanent job to someone who has been working for you without a written contract.

For a company or self-employed person in Spain hiring an employee on an open-ended contract, full-time or part-time. It sets out the position and professional group, the collective agreement, a trial period within the limits of art. 14 of the Spanish Workers' Statute, working hours, salary and the two extra payments, holidays, training and notice, with the written information required by Spanish Royal Decree 723/2026. Signed in two copies before work starts. In Spanish.

Request for end-of-employment documents (Spain)

Why it matches: You want to ask in writing for every document due when a job ends.

For an employee in Spain whose contract has ended and who has not received the paperwork. The letter asks the employer for the employer's certificate for the SEPE, the final settlement (finiquito) with each item itemised, any missing payslips and the income-tax withholding certificate, and leaves room for other documents. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

Final settlement and receipt (finiquito) (Spain)

Why it matches: Your job in Spain has ended and the company has handed you the final settlement to sign.

For employer and employee in Spain when an employment contract ends, whatever the reason. It itemises the settlement — outstanding pay, the proportional part of the extra payments, holidays not taken, any severance and deductions —, the total in words and figures, whether it is signed before a workers' representative (art. 49.2 of the Spanish Workers' Statute) and space for the employee to write remarks, for example disagreeing with an item. Both sides sign it. In Spanish.

Mutual termination agreement for an employment contract (Spain)

Why it matches: You and your employer in Spain have agreed to end your job by mutual agreement.

For an employer and an employee in Spain who decide together to end the employment contract (art. 49.1.a of the Spanish Workers' Statute). It sets the termination date, any compensation they agree, the settlement of what is owed up to that day (pay, extra payments, holidays) and the return of company property. Ending a job by mutual agreement gives no right to Spanish unemployment benefit. Both sides sign, each keeping a copy. In Spanish.

Fixed-term contract to replace an employee (Spain)

For an employer in Spain that needs to cover an employee entitled to return to the job (sick leave, unpaid leave, birth leave), make up hours another employee has reduced, or fill a post while the permanent holder is chosen. It makes you state the cause, the specific circumstances and, where it applies, the name of the person replaced (art. 15.3 of the Spanish Workers' Statute). It sets the term, trial period, hours and pay; no severance is due at the end. Signed before work starts. In Spanish.

Services contract with a self-employed professional (Spain)

For a business or professional engaging a self-employed person in Spain (design, programming, translation, training, consulting): a Spanish civil contract with the scope, the professional's independence over hours, place and means, the fee in words and figures, invoicing and the payment term under Spain's Law 3/2004, confidentiality, a statement that the professional is not economically dependent on the client (TRADE) and the attempt to negotiate before court (Organic Law 1/2025). In Spanish.

Services contract between businesses (Spain)

For a business engaging another for a continuing service in Spain (cleaning, maintenance, IT support, marketing, consulting): a Spanish contract with scope, term and renewal, the price in words and figures, invoicing and the payment term within the 60-day limit of Spain's Law 3/2004, late-payment interest, confidentiality, personal data, termination for breach and the attempt to negotiate before going to court (Organic Law 1/2025). Signed in two copies. In Spanish.