Deutsch: templates and forms
126 forms available to fill out or download. · Showing 1–24
Notice closing a current account (Germany)
A letter to a German bank or savings bank (Sparkasse) closing your current account (Girokonto), whether you are leaving altogether or switching to a new bank. It gives the IBAN, the account holder and date of birth, the closing date you want and the account for the remaining balance, ends the linked cards, overdraft and online banking, and asks for written confirmation. Under § 675h of the German Civil Code (BGB) you may close the account at any time without notice, unless a notice period of at most one month was agreed, and closing is free. A choice covers switching through the statutory switching service (§§ 20 ff. ZKG). In German.
Air passenger compensation claim for a delayed, cancelled or overbooked flight (Germany)
A claim letter to the airline under EU Regulation (EC) No 261/2004, written for Germany: €250, €400 or €600 compensation per passenger when you reached your destination three hours or more late, your flight was cancelled at short notice, or you were denied boarding. It sets out the flight, the amount by distance, a refusal of vouchers, your out-of-pocket costs and a payment deadline, and names the German conciliation bodies that come next. For passengers on the same booking too. In German.
Shareholders' resolution adopting a GmbH's annual accounts and using the profit (Germany)
A resolution or minutes of the shareholders' meeting of a German GmbH or UG (haftungsbeschränkt) adopting the annual accounts, deciding how the result is used — distribution, carry-forward, reserves, with the statutory reserve of a UG — and on the managing directors' discharge, with the vote on each item. For a meeting, a video meeting, a resolution in text form without a meeting and a sole shareholder. The answers below explain the eight- or eleven-month deadline (§ 42a(2) of the German Limited Companies Act, GmbHG) and publication. In German.
Landlord's confirmation of moving in or out (Germany)
The written confirmation a person moving in needs to register their address in Germany. Under § 19 of the Federal Registration Act (BMG), the housing provider (Wohnungsgeber) — the landlord, a main tenant who sublets, or the property manager acting for them — must give it within the two weeks allowed for registering. It contains what the Act requires: the provider's name and address, the owner's name if someone else owns the flat, moving in or out with the date, the flat's address and the names of everyone registering. In German, ready to print, sign and hand over.
Child sick: notice to the employer and leave to care (Germany)
When your child is ill and you have to stay at home in Germany: the letter telling the employer and asking to be released from work under § 45(3) of Book V of the Social Code (SGB V). It asks for paid leave where § 616 of the German Civil Code (BGB) or the employment contract gives it, and otherwise announces the claim for child sickness benefit (Kinderkrankengeld) from the health insurer. For parents with statutory insurance and children under twelve; in German, with no diagnosis.
Request for a pension statement, contribution record or account review (Germany)
The letter to the German statutory pension insurance (Deutsche Rentenversicherung) asking for a pension statement (Rentenauskunft), an up-to-date contribution record (Versicherungsverlauf) or a review of your insurance account (Kontenklärung) — with your insurance number, birth name and date of birth, the reason and the periods you believe are missing, such as school, university, child-raising or work abroad. The pension insurance also offers these requests free online; this letter is for those who prefer to apply in writing, cannot use the online services or live abroad. In German, ready to print, sign and send.
Application for exam adjustments at university for a disability or chronic illness (Germany)
The application to a German university's examination board for exam adjustments (Nachteilsausgleich) for a student with a disability or chronic illness: more time, breaks, a separate room, technical aids or another form of exam, without lowering the standard. Exam regulations must take the needs of disabled students into account (§ 16, fourth sentence, of the German Higher Education Framework Act, HRG). It gives the student number, the programme, the exams concerned, how the impairment affects them and the adjustments requested, with a medical certificate enclosed. If your university has its own form, use it or attach this letter. In German.
Package holiday claim after your return: price reduction and damages (Germany)
The claim letter to the tour organiser after a defective package holiday, under the German Civil Code (BGB). You set out the defects and how you reported them on the spot, calculate the price reduction (§ 651m BGB), claim the cost of remedies you arranged yourself and other damage — where the holiday was seriously impaired, compensation for wasted holiday time too (§ 651n BGB) — and set a payment deadline. Claims expire two years after the agreed end of the trip (§ 651j BGB); the old one-month deadline is gone. In German.
Complaint to an electricity or gas supplier (Germany)
A consumer complaint to your electricity or gas supplier in Germany — a wrong bill, excessive instalments, a meter reading not taken over, a missing bonus or a termination left unconfirmed. The letter gives customer number, meter number and supply address, describes the problem, asks for a remedy and points to the four-week statutory deadline for an answer (§ 111a of the German Energy Industry Act, EnWG). If it fails, it is the precondition for a free application to the energy conciliation body, the Schlichtungsstelle Energie (§ 111b EnWG). Not for water or district heating. In German.
Note excusing a pupil's absence from school (Germany)
The written note by which parents — or pupils who are of age — excuse an absence from lessons to the class teacher in Germany: with name and class, the days missed, the reason without a diagnosis and the day the school was told. For absences through illness, a medical appointment that could not be moved or an urgent family matter. When and how an absence must be excused is set by each Land's school law: in North Rhine-Westphalia at once and in writing; in Baden-Württemberg the school must be told by the second day and, if that was not in writing, the written note follows within three days. In German, ready to print and sign.
Asking your bank to refund a direct debit or cancel a standing order (Germany)
A letter to your German bank or Sparkasse to refund a direct debit, stop a debit that has been announced, refuse a payee's future debits, or cancel a standing order. A SEPA core direct debit can be reclaimed within eight weeks of the debit with no reason given (§ 675x of the German Civil Code, BGB), and a debit taken without a valid mandate up to 13 months later (§§ 675u, 676b BGB). A standing order or an announced debit can be revoked until the end of the business day before it is carried out (§ 675p BGB). With the payee, mandate reference, amount and date. In German.
Application to the energy conciliation body, Schlichtungsstelle Energie (Germany)
An application for conciliation to the Schlichtungsstelle Energie e.V. in Berlin, for when your electricity or gas supplier, network operator or meter operator in Germany rejected your complaint or did not answer within four weeks (§§ 111a and 111b of the German Energy Industry Act, EnWG). The procedure is free for consumers and the company must take part. The letter sets out the dispute, your earlier complaint, the company's answer and what you want, and states that no court is involved. The body also offers its own free online and paper form; this letter is the informal alternative by post or e-mail. In German.
Revoking a SEPA direct debit mandate (Germany)
A letter to the payee — a gym, insurer, club, mail-order shop or debt collector in Germany — revoking your SEPA direct debit mandate (formerly Einzugsermächtigung). It gives the mandate reference, the creditor identifier and your IBAN, forbids further debits from receipt, and says how payment continues: you will pay by transfer, the contract has ended, or you will pay from another account. Revoking the mandate ends neither the contract nor what you owe. If a debit still arrives, your bank refunds a SEPA core direct debit within eight weeks, no reason needed (§ 675x of the German Civil Code, BGB). In German.
Notice of defects on a package holiday, given on the spot (Germany)
The written notice of defects you hand to the tour rep or the tour organiser while still on holiday, under the German Civil Code (BGB). It lists the defects with dates, demands a remedy by a deadline and says you will otherwise arrange one yourself and claim the cost (§ 651k BGB). Without timely notice you lose the price reduction and damages to the extent a remedy was possible (§ 651o BGB). With a space for the rep to confirm receipt. The claim after you return is a separate document. In German.
Instalment payment agreement between individuals (Germany)
An agreement under German law in which a private creditor lets a debtor pay off an outstanding sum in monthly instalments — a private loan, a deposit or damage, for instance. It confirms the debt and sets the number, amount and due dates of the instalments, no interest while payments are on time, the whole balance falling due after two missed instalments, and default interest under § 288 of the German Civil Code (BGB). For private creditors only: where a business grants a consumer instalments, consumer-credit law may apply (§ 506 BGB). In German, to be signed by both.
Application for adjustments at school for a pupil's disability or impairment (Germany)
The application to a school's head in Germany for adjustments (Nachteilsausgleich) for a pupil with a disability, a chronic illness or an impairment such as dyslexia: adapted conditions for tests and exams — more time, breaks, a separate room or aids — without lowering the standard expected. It describes how the impairment affects the pupil's work, the adjustments requested and the period, and encloses a medical or specialist report. Each Land makes its own rules; you choose the Land on the form. Apply in good time before the exams. In German, ready to print, sign and hand in.
Cancelling an insurance policy — home contents, liability, legal expenses and others (Germany)
A letter cancelling your home-contents, personal liability, legal expenses, buildings, accident or pet liability insurance in Germany: with ordinary notice at the end of the insurance period, within one month of a premium increase (§ 40 of the German Insurance Contract Act, VVG), after a claim, or, for contracts of more than three years, at the end of the third year (§ 11 VVG) — each time, failing that, for the earliest possible date. It revokes the direct-debit mandate and asks for confirmation of the end date. Motor insurance has a document of its own. In German.
GbR partnership agreement (Germany)
The partnership agreement for a German civil-law partnership (Gesellschaft bürgerlichen Rechts, GbR) under the law in force since 1 January 2024 (§§ 705 ff. of the German Civil Code, BGB, as reformed by the MoPeG), for two or three freelancers, self-employed people or a small team: name and seat, whether the GbR is entered in the partnership register as an eGbR, purpose, contributions and shares, management and representation, resolutions, profit and loss, notice, leaving, a partner's death, settlement and dissolution. No notary is needed for the agreement itself. In German.
Withdrawal from an online purchase or distance contract (Germany)
A letter withdrawing from a purchase made online, by phone or by catalogue, or from a contract signed at your door, in Germany. Under §§ 312g and 355 of the German Civil Code (BGB) a consumer may withdraw within 14 days without giving reasons. The letter carries everything the statutory model withdrawal form asks for — order date, date the goods arrived, order number, the goods, your name and address — in its own words, and asks for the refund within 14 days and a confirmation of receipt. In German, ready to send by e-mail or post.
Refund of an unauthorised payment or card chargeback — letter to your bank (Germany)
Your letter to your own bank in Germany when your account or card was charged without your consent — after card fraud or phishing, say. You dispute the transactions and demand the refund, which the bank must make by the end of the next business day at the latest (§ 675u of the German Civil Code, BGB). Report without delay and at most 13 months after the debit (§ 676b BGB). If you paid by card yourself but received nothing, the letter instead asks for a chargeback under the card scheme's rules. With the blocking date and the police report. In German.
Request to inspect and copy the medical record (Germany)
The letter to a doctor's practice, hospital or therapist in Germany asking to inspect your treatment record (Behandlungsakte, formerly Patientenakte) and for a complete copy. It relies on § 630g of the German Civil Code (BGB) as in force since 6 February 2026 — the first copy is free, electronic ones included — and on Art. 15 GDPR with its one-month deadline. You choose a copy, or inspection and a copy, and how it is delivered. In German. Not for the electronic patient file (ePA) kept through the health insurer.
Application to a bank ombudsman or conciliation body (Germany)
An application for conciliation when your German bank or Sparkasse has not resolved your complaint — to the Ombudsman of the private banks, the conciliation body of the savings banks' association (DSGV) or a regional one, the BVR's complaints office for cooperative banks, or the conciliation body at the Deutsche Bundesbank. It names the bank, the contract, your complaint and its outcome, sets out the dispute and the sum claimed, and makes the usual declarations. With the private banks' Ombudsman the procedure is free for consumers, and the decision binds the bank up to €10,000. In German.
Shareholders' resolution to dissolve a GmbH and appoint liquidators (Germany)
The resolution by which the shareholders of a German GmbH or UG (haftungsbeschränkt) dissolve the company and name the liquidator, with the liquidator's power of representation and acceptance, the call to creditors, the one-year blocking period and who keeps the books. Three quarters of the votes cast, no notarial form (§ 60(1) no. 2 of the German Limited Companies Act, GmbHG); a meeting, a video meeting or a resolution in text form without a meeting. A notary then files it with the commercial register. In German.
Final demand for payment before a court payment order (Germany)
The last reminder to a debtor who has not paid, before you start the German court payment-order procedure (Mahnverfahren): the sum outstanding, the due date, default, default interest under § 288 of the German Civil Code (BGB) — five or nine points above the base rate, with the €40 flat fee only from business debtors — a final deadline, your account and notice of the payment order. Laid out as a German business letter (DIN 5008), in German, for private and business creditors. No set form; the answers below explain proof of receipt and the application that follows.