Español: templates and forms
116 forms available to fill out or download. · Showing 73–96
Minutes of an S.L. annual general meeting approving the accounts (Spain)
For the members of a Spanish limited company approving the year's accounts: Spanish minutes of the ordinary general meeting (all members present, or called by notice) approving the accounts, the allocation of the result and the directors' management, and the certificate of the resolutions filed with the accounts at the Registro Mercantil within a month of approval (art. 279 of the Spanish Companies Act). The certifier's signature is certified by a notary or, for online filing, made electronically. In Spanish.
Request for end-of-employment documents (Spain)
For an employee in Spain whose contract has ended and who has not received the paperwork. The letter asks the employer for the employer's certificate for the SEPE, the final settlement (finiquito) with each item itemised, any missing payslips and the income-tax withholding certificate, and leaves room for other documents. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.
Services contract between businesses (Spain)
For a business engaging another for a continuing service in Spain (cleaning, maintenance, IT support, marketing, consulting): a Spanish contract with scope, term and renewal, the price in words and figures, invoicing and the payment term within the 60-day limit of Spain's Law 3/2004, late-payment interest, confidentiality, personal data, termination for breach and the attempt to negotiate before going to court (Organic Law 1/2025). Signed in two copies. In Spanish.
Demand for the return of a rental deposit (Spain)
For a tenant in Spain whose landlord has not returned the deposit after the keys were handed back: the letter claiming the deposit and any additional guarantee, with the statutory interest that runs once a month has passed since the keys were returned (article 36.4 of the Spanish Urban Leases Act), rejecting deductions the tenant does not accept and inviting the landlord to negotiate for thirty days, as Spain's Organic Law 1/2025 requires before going to court. Sent by burofax with certified content and proof of receipt. In Spanish.
Minutes of an S.L. general meeting dissolving the company and appointing a liquidator (Spain)
For the members of a Spanish limited company who decide to close it: Spanish minutes of the general meeting that resolves the voluntary dissolution (art. 368 of the Spanish Companies Act), opens the liquidation and appoints a liquidator, with a certificate of the minutes and the liquidator's acceptance. It is the private part of the closure: the resolution is put into a public deed before a notary and entered in the Registro Mercantil, and the liquidation ends with another deed, of extinction. In Spanish.
Certificate of the directors' decision to move the registered office (Spain)
For the director or board of a Spanish limited or public company moving its registered office elsewhere in Spain: a Spanish certificate of the management body's decision (art. 285.2 of the Spanish Companies Act) and of the new wording of the article of the articles of association, signed by the person entitled to certify. The decision is then put into a public deed before a notary and entered in the Registro Mercantil: those steps are the notary's and the registrar's. In Spanish.
Record of the return of keys and state of a rented home (Spain)
For the tenant and the landlord of a home in Spain when the lease ends: the record both sign when the keys are handed back, with the date of return, the meter readings, the keys returned, the state of each room, the damage the landlord points out and the tenant's comments, the deposit paid, what they agree about it and the account for its return. That date starts the month after which an unreturned deposit bears interest (article 36.4 of the Spanish Urban Leases Act). Signed in two copies, in person. In Spanish.
Fixed-term contract for production needs (Spain)
For an employer in Spain that needs a temporary contract for an occasional, unforeseeable rise in activity or for an occasional, foreseeable and short situation. It makes the employer describe the cause, the specific circumstances and their link with the term precisely, as art. 15 of the Spanish Workers' Statute has required since the 2021 labour reform: without that cause the contract is open-ended. It sets the term (up to six months, or a year if a sector agreement extends it), trial period, hours, pay and the final payment of twelve days per year. Signed before work starts. In Spanish.
Claim against the Spanish municipal capital-gains tax on land (plusvalía) (Spain)
This step is free on your Spanish town hall's online office; you do not need DocMuse for it. For anyone who has paid or owes the Spanish municipal tax on the increase in land value (plusvalía, IIVTNU) after a sale, inheritance or gift from 10 November 2021 with no gain, or with a real gain lower than the one calculated: it asks for the self-assessment to be corrected or appeals the assessment, and for the overpayment back. Filed at a registry office, a post office or online; companies must file online. Navarre and the Basque Country have their own rules; the Canary Islands apply IGIC. In Spanish.
Notice of an urgent repair made by the tenant (Spain)
For a tenant in Spain who, after telling the landlord, had to order an urgent repair to avoid imminent damage or serious discomfort: the letter describing the fault and the repair, recalling when and how the landlord was told, claiming the invoice amount as article 21.3 of the Spanish Urban Leases Act allows, and inviting negotiation for thirty days, as Spain's Organic Law 1/2025 requires. Sent by burofax with certified content and proof of receipt. In Spanish.
Application to change a first name or the order of surnames (Spain)
For an adult who wants to reverse the order of their surnames or change their first name to the one they habitually use. Spanish Civil Registry offices have their own application form: if they offer it, you may use it. This application, in the Spanish “EXPONE / SOLICITA” shape, identifies the birth registration, says what is asked and, for a first name, the reasons and the proof of use. It is filed at the Civil Registry office, which decides in a file, with a copy of the ID. In Spanish.
Founding act and statutes of an association (Spain)
For three or more people setting up a non-profit association in Spain (cultural, leisure, neighbours', parents'…): a Spanish founding act naming the founders, their decision to form it and the first board, and complete statutes with the content required by art. 7 of Spain's Organic Law 1/2002 on the right of association. All founders sign it, and it is filed with the National Register of Associations or the register of the autonomous community. In Spanish.
Resignation letter (Spain)
For an employee leaving a job in Spain of their own accord. The letter gives the employer notice of resignation (art. 49.1.d of the Spanish Workers' Statute), with the notice period of the collective agreement or, where it says nothing, local custom, sets the last working day and asks for the final settlement (finiquito), the last payslip, the tax withholding certificate and the employer's certificate. It is sent by burofax with certified content, which proves the text and the date. In Spanish.
Remote working agreement (Spain)
For an employer and employee in Spain agreeing regular remote work — at least thirty per cent of working time over three months —, which Spanish Law 10/2021 requires in writing before it starts. It covers the minimum content of art. 7: inventory of equipment and its useful life, expenses and how they are compensated, hours and availability, percentage and days, the workplace the employee belongs to and the chosen place, notice to return to the office, monitoring, technical problems, data and duration. Both sign; the employer gives the representatives a copy within ten days. In Spanish.
Rent receipt for a home (Spain)
For the landlord of a home in Spain who collects the rent, especially in cash, and for the tenant who needs to prove payment: the receipt the landlord signs with the total in words and figures, the period, the home, the breakdown by item showing the current rent, and the method and date of payment, as article 17.4 of the Spanish Urban Leases Act requires. Handed to the tenant in person, one for each payment. In Spanish.
Revocation of a mandate or authorisation (Spain)
For someone who gave another person a private mandate or authorisation and wants to withdraw it: the letter gives notice of the revocation with effect from receipt, asks for the document and anything received back, and for an account. It goes by burofax with certified content and acknowledgement of receipt, which proves when it arrived. If the power was granted before a notary, revoke it before a notary too and use this letter to give notice. A separate notice informs banks and companies. In Spanish.
Final settlement and receipt (finiquito) (Spain)
For employer and employee in Spain when an employment contract ends, whatever the reason. It itemises the settlement — outstanding pay, the proportional part of the extra payments, holidays not taken, any severance and deductions —, the total in words and figures, whether it is signed before a workers' representative (art. 49.2 of the Spanish Workers' Statute) and space for the employee to write remarks, for example disagreeing with an item. Both sides sign it. In Spanish.
Authorisation for a single act (Spain)
For someone who cannot attend to one matter in person and asks another person to do a single act: file a document, sign for keys, attend a meeting, hand in paperwork. Many Spanish bodies have their own form or an online power in their electronic office, both free: if they require it, use theirs. The authorisation describes the act, where it is done and until when it is valid, and excludes anything needing a notarial power. Both people sign it, and the authorised person carries it with their ID. In Spanish.
Private mandate for everyday errands (Spain)
A general power of attorney for a bank or the Land Registry is granted before a notary in Spain (article 1280.5 of the Spanish Civil Code), and DocMuse does not sell one. This private mandate is for someone who asks a relative or trusted person to run everyday errands with individuals, companies and offices that accept it: collecting documents, raising utility complaints, dealing with the building administrator. It lists the errands, sets how long it lasts and excludes selling or charging property. Both sign it with a copy of their ID. In Spanish.
Fixed-term contract to replace an employee (Spain)
For an employer in Spain that needs to cover an employee entitled to return to the job (sick leave, unpaid leave, birth leave), make up hours another employee has reduced, or fill a post while the permanent holder is chosen. It makes you state the cause, the specific circumstances and, where it applies, the name of the person replaced (art. 15.3 of the Spanish Workers' Statute). It sets the term, trial period, hours and pay; no severance is due at the end. Signed before work starts. In Spanish.
Holiday request to the employer (Spain)
For an employee in Spain who wants to ask for holiday dates in writing. The request gives the year the holiday belongs to and the first and last day, recalls the thirty calendar days and the two months' notice of art. 38 of the Spanish Workers' Statute, and asks for a written answer. It is handed over against a receipt («Recibí») signed by the employer, sent by certified letter or, if preferred, by burofax. In Spanish.
Agreement for the free loan of a home (comodato) (Spain)
For a person in Spain who lends a home free of charge to a relative or someone else, and for the person receiving it: the comodato agreement (articles 1740 to 1752 of the Spanish Civil Code) recording that no rent is paid and setting the use, the term — until a date, or until the home is reclaimed with the agreed notice — each party's costs, upkeep and return. It helps prove the loan is free and avoids disputes when the home is taken back. Signed by both parties in two copies. In Spanish.
Response to a proposed tax assessment or a request from the Spanish Tax Agency (Spain)
This step is free on the Spanish Tax Agency's online office; you do not need DocMuse for it. For anyone who has received from the Spanish Tax Agency (AEAT) a proposed assessment or a request for information and wants to answer: the written response (alegaciones) that sets out your reasons and encloses your documents, within the time given in the notice. It is filed online, at a registry office or at a Spanish post office; companies file online. Navarre and the Basque Country have their own tax authorities, and the Canary Islands apply IGIC. In Spanish.
Appeal against Spanish council tax, waste fee or another municipal tax (Spain)
This step is free on your Spanish town hall's online office; you do not need DocMuse for it. For anyone who disagrees with a bill or assessment for property tax (IBI), the waste-collection fee, road tax or another Spanish municipal tax: the appeal for reconsideration (recurso de reposición) to the town hall or the body that manages the tax, within one month (art. 14.2 of the Spanish Local Finance Act). Filed at a registry office, a post office or online; companies must file online. Navarre and the Basque Country have their own rules, and the Canary Islands apply IGIC. In Spanish.
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