Holiday request to the employer (Spain)
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For an employee in Spain who wants to ask for holiday dates in writing. The request gives the year the holiday belongs to and the first and last day, recalls the thirty calendar days and the two months' notice of art. 38 of the Spanish Workers' Statute, and asks for a written answer. It is handed over against a receipt («Recibí») signed by the employer, sent by certified letter or, if preferred, by burofax. In Spanish.
- Made for use in Spain
- Last updated October 20, 2026
Published byDocMuse
When to use this document
- You want to ask in writing for your holiday dates in Spain.
- Your boss keeps putting off your holiday and you want the request on record.
- Summer is coming and your employer still has not told you when you can take time off.
- You want a holiday request the employer signs as received.
What you fill in
The details the document asks for.
- Employee
- Employee's address
- Employee's DNI or NIE (Spanish identity number)
- How the letter is sent (printed above the recipient)
- Employer (company name or, for an individual, full name)
- Employer's postal address (street and number, postcode and town on separate lines)
- City
- Date
- Year the holiday belongs to
- First day of holiday
- Last day of holiday
- Collective agreement that applies
Common questions
- How far ahead is holiday requested in Spain?
- The Spanish Workers' Statute sets no deadline for asking: the dates are agreed between employer and employee under the collective agreement and the company's holiday calendar, and the employee must know them at least two months before the holiday starts (art. 38). Asking in writing and in good time records the date of the request.
- What can be done in Spain if the employer refuses the holiday dates or imposes others?
- Bring a claim before the labour section of the Tribunal de Instancia in a fast-track procedure that needs no prior conciliation (arts. 64 and 125 of the Spanish Labour Procedure Act): within twenty working days of learning the dates set by the employer or, where no dates have been set, at least two months before the dates requested.
- What happens in Spain to holiday that falls during sick leave?
- If it falls during temporary incapacity due to pregnancy, childbirth or breastfeeding, or during birth leave, it is taken on other dates even after the calendar year has ended. If the sick leave has another cause and prevents taking the holiday in the year, it is taken after recovery, provided no more than eighteen months have passed since the end of the year in which it accrued (art. 38.3 of the Spanish Workers' Statute).
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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