Request for unpaid leave (Spain)
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For an employee in Spain who needs a few days or weeks off without pay. The request asks the employer for unpaid leave on stated dates, under the collective agreement or as an agreement, because the Spanish Workers' Statute gives no general right to it, and asks for a written answer. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.
- Made for use in Spain
- Last updated October 20, 2026
Published byDocMuse
When to use this document
- You need a few days off in Spain and have used up your holiday.
- You must travel for family reasons and accept not being paid for those days.
- Your collective agreement allows unpaid leave and you want to ask for it.
- You want to agree a few weeks without pay with your employer in writing.
What you fill in
The details the document asks for.
- Employee
- Employee's address
- Employee's DNI or NIE (Spanish identity number)
- How the letter is sent (printed above the recipient)
- Employer (company name or, for an individual, full name)
- Employer's postal address (street and number, postcode and town on separate lines)
- City
- Date
- Requested start date
- Requested end date
- Reason for the unpaid leave
- Collective agreement that applies
- Position
Common questions
- Must a Spanish employer grant unpaid leave?
- Only if the collective agreement or the contract provides for it, or if the employer agrees. The Spanish Workers' Statute does not regulate short unpaid leave; what it does give as a right is the voluntary leave of absence of art. 46.2, from four months to five years, after one year's service. So check the collective agreement before sending the request.
- What should be put in writing for unpaid leave in Spain?
- The exact start and end dates, that the leave is unpaid, the job you return to and on what terms, and the employer's answer. If the employer agrees, ask for written confirmation or for the copy of the request to be signed with the word granted and the date, so that nothing is unclear when the leave ends.
- How is an unpaid-leave request delivered to a Spanish employer?
- By hand, in two copies, asking the employer to sign and date the receipt slip at the foot of yours; by certified letter with proof of receipt; or, if you expect a dispute, by burofax with certified content. Choose the method in the delivery box, which prints above the employer's details. If the employer uses an internal HR tool, you can also file it there and keep the proof.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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