Notice of paid leave to the employer (Spain)
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For an employee in Spain who will be absent on full pay for a wedding or registration as a civil partner, a relative's accident, serious illness or hospital stay, a death, a house move or an urgent family emergency. The letter gives the prior notice of art. 37.3 of the Spanish Workers' Statute, states the reason and the dates and announces the supporting document. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.
- Made for use in Spain
- Last updated October 20, 2026
Published byDocMuse
When to use this document
- You are getting married or registering as a couple and want your paid days off in Spain.
- A close relative is in hospital and you need to be off work to look after them.
- A family member has died and you have to travel for the funeral.
- You are moving house and want the paid day off for the move.
What you fill in
The details the document asks for.
- Employee
- Employee's address
- Employee's DNI or NIE (Spanish identity number)
- How the letter is sent (printed above the recipient)
- Employer (company name or, for an individual, full name)
- Employer's postal address (street and number, postcode and town on separate lines)
- City
- Date
- Ground for the paid leave
- Requested start date
- Requested end date
- Relationship to the person concerned
- Collective agreement that applies
Common questions
- How many days of paid leave are there in Spain for each reason?
- Under art. 37.3 of the Spanish Workers' Statute: fifteen calendar days for marriage or registration as a civil partner; five days for a relative's or household member's accident, serious illness, hospital stay or surgery with home rest; two days for a death, plus two if travel is needed; one day for moving house. In addition, up to four days a year for urgent family reasons (art. 37.9). The collective agreement may improve them.
- Are Spain's five days for a relative's hospital stay calendar or working days?
- The labour chamber of the Spanish Supreme Court has held that they count as working days and need not start on the day of the event: they can be taken while the hospital stay or the need for care lasts. Give the first and last day of absence in the letter; if your collective agreement is more favourable, it applies.
- What proof must be given to a Spanish employer for paid leave?
- A document proving the event and, where it matters, the relationship: the marriage or partnership registration certificate, a hospital admission or surgery note, the death certificate or the new registration on the municipal roll. Diagnoses and health details beyond what is essential are not needed; the collective agreement may specify how urgent family reasons are proved.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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