Holiday request to the employer (Italy)
Published byDocMuse
This document is in Italian
The PDF you download is in Italian — that is the language it has to be filed in, so it is not translated. Everything on this page is here to tell you what it says.
For an employee in Italy asking in writing for a period of paid holiday, with the dates and the number of days, and for confirmation that it is granted. The letter recalls the statutory rules: the employer sets the period, taking account of the employee's interests (art. 2109 of the Italian Civil Code), and at least four weeks a year are due, two of them in the year they accrue, consecutive on request (art. 10 of Legislative Decree 66/2003). Hand it in, e-mail it or send it by PEC; if the company uses a leave portal, use that. In Italian.
- Made for use in Italy
- Last updated October 14, 2026
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When to use this document
- You want to take your summer holiday in August and ask your employer in Italy in writing.
- Your manager keeps putting off your holiday and you want a written record of your request.
- You have holiday left over from last year and want to take it within the eighteen months the law allows.
- You want a holiday request to an employer in Italy with the dates and the number of days.
What you fill in
The details the document asks for.
- Employee
- Employee's address
- Employee's codice fiscale (Italian tax code)
- How the letter is sent (printed above the recipient)
- Employer
- Employer's postal address (street and number, postcode and town on separate lines)
- City
- Date
- Number of leave days requested (working days)
- Period from
- Period to
Common questions
- Can an employer in Italy refuse holiday in the period requested?
- Yes, for business needs: the employer sets the holiday period, but must take account of the employee's interests (art. 2109 of the Italian Civil Code). It cannot, however, prevent the holiday being taken: at least two weeks must be taken in the year they accrue, consecutively if the employee asks, and the other two within the following eighteen months (art. 10 of Legislative Decree 66/2003). A written request proves when and how the holiday was asked for.
- Can unused holiday be paid out in Italy?
- Not while the job lasts: the minimum of four weeks cannot be replaced by a payment in lieu, except when the employment ends (art. 10(2) of Italian Legislative Decree 66/2003). Any extra holiday days under the collective agreement follow that agreement's rules. When the job ends, holiday accrued and not taken is paid with the final settlement.
- How many days of holiday does an employee get in Italy?
- The law guarantees at least four weeks of paid holiday a year (art. 10 of Italian Legislative Decree 66/2003); the collective agreement applied may give more and adds paid leave hours (such as ROL). The exact number of days is in the collective agreement and on the payslip, which shows holiday accrued and taken. Collective agreements can be read free of charge in the CNEL contracts archive.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
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