Leave request and leave agreement (Austria)
Published byDocMuse
This document is in German
The PDF you download is in German — that is the language it has to be filed in, so it is not translated. Everything on this page is here to tell you what it says.
A request to an Austrian employer to agree the dates of your annual leave under § 4(1) of the Austrian Leave Act (UrlG): the period, the number of days — counted as Werktage (Monday to Saturday) or as working days, as your workplace counts them — the leave year and who covers for you. In Austria leave is agreed, not granted: below the letter, both sides sign the leave agreement or record different dates. No form is prescribed; the signed sheet proves the agreement. In German, ready to print and sign.
What you fill in
The details the document asks for.
- Employee
- Employee's address
- Employer
- Employer's postal address (department if any, street, postcode and town)
- City
- Date
- Employee's personnel number
- Period from
- Period to
- Number of days of leave
- Leave counted in working days or in Werktage (Monday to Saturday)
- Leave year the days come from (e.g. 2026, or the work year from 1 March 2026)
- Colleague covering the duties
Preview
This document is produced for you. Your answers are typed into it and the finished PDF is yours to keep.
Common questions
- May an employer in Austria set or refuse my leave on its own?
- Neither the employer nor you decides alone. Under § 4(1) of the Austrian Leave Act (UrlG) the timing is agreed, taking account of the business's needs and your rest. The employer cannot impose leave on you, and you may not simply go on leave: doing so can put the job at risk. § 16 UrlG makes one exception: once paid care leave (Pflegefreistellung) is used up, leave may be taken without prior agreement to care for a sick child under twelve.
- How many days of leave do I get in Austria — Werktage or working days?
- The Austrian Leave Act gives five weeks a year: 30 Werktage (Monday to Saturday), or 36 after 25 years of service (§ 2 UrlG). Many workplaces with a five-day week count in working days instead, which makes 25 or 30. Pick the count your workplace uses in the document. The leave year is the work year unless a collective agreement, a works agreement or a written agreement switches it to the calendar year; in the first year, leave accrues pro rata for six months, then in full.
- Does unused leave lapse in Austria?
- Not at the end of the year. The leave claim lapses only two years after the end of the leave year in which it arose (§ 4 UrlG). For the four weeks guaranteed by EU law, the Austrian Supreme Court (OGH 8 ObA 23/23z, 27 June 2023) holds that this applies only if the employer asked you to take the leave and warned you it would lapse. A written leave request shows when you asked for leave.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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