Remote working agreement (Spain)

When to use this document

• ·Your company in Spain is letting you work from home a few days a week and wants it in writing.
• ·As an employer, you want to settle who pays for the laptop, internet and power of someone working from home.
• ·You have been working from home for months with nothing signed and want clear rules on hours and going back to the office.
• ·You want a written hybrid working agreement setting out office days and home days.

What you fill in

The details the document asks for.

• ·City
• ·Date
• ·Person signing for the employer
• ·DNI or NIE of the person signing for the employer (Spanish identity number)
• ·Capacity in which they sign (e.g. sole director, or owner if the employer is an individual)
• ·Employer (company name or, for an individual, full name)
• ·Employer's NIF (Spanish tax number)
• ·Employer's address (registered office, for a company)
• ·Company's entry in the Spanish Registro Mercantil (if any)
• ·Employee
• ·Employee's DNI or NIE (Spanish identity number)
• ·Employee's address
• ·Date of the contract
• ·Position
• ·Percentage and split between on-site and remote work (e.g. “60 % remote: Monday to Wednesday”)
• ·Address for remote work
• ·Place of work
• ·Working hours
• ·Availability rules (when the employee must be reachable)
• ·Inventory of means, equipment and tools (incl. consumables and furniture) with their useful life
• ·What to do when technical problems prevent work
• ·Expenses the employer pays or compensates, how they are worked out, when and how paid
• ·How the employer monitors remote work
• ·Instructions on data protection and information security
• ·How long the agreement lasts (e.g. “open-ended” or a date)
• ·Notice for returning to on-site work (unless the collective agreement says otherwise)
• ·Additional terms

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