Notice & Demand: templates and forms

For an employee leaving a job in Spain of their own accord. The letter gives the employer notice of resignation (art. 49.1.d of the Spanish Workers' Statute), with the notice period of the collective agreement or, where it says nothing, local custom, sets the last working day and asks for the final settlement (finiquito), the last payslip, the tax withholding certificate and the employer's certificate. It is sent by burofax with certified content, which proves the text and the date. In Spanish.

For an employee in Spain whose employer has not paid wages, extra payments or overtime. The letter itemises what is owed by month and type, demands payment by a set date with the ten per cent late-payment interest of art. 29.3 of the Spanish Workers' Statute, interrupts the one-year time limit to claim and announces the request for conciliation (papeleta). It is sent by burofax with certified content. In Spanish.

A Spanish letter, in Spanish, for an employee on sick leave in Spain who wants to tell the employer in writing. Since 1 April 2023 (Spanish Royal Decree 1060/2022) the employee no longer hands in a copy of the sick note: the INSS, Spain's social security institute, sends its details to the employer electronically. The letter only reports the absence, its start date and, if wished, the estimated length, never the diagnosis. Hand it over against a signed receipt, send it by certified post or burofax, or use the channel set by the collective agreement. It holds health data, so it is sold blank and filled in by hand.

For a householder in Spain who employs someone to work in the home (cleaning, childcare or elderly care) and dismisses them for a serious, culpable breach. The letter meets art. 55.1 of the Spanish Workers' Statute: the facts, the ground under art. 54.2, the effective date, the prior hearing and the final settlement. For domestic employment only. It is handed over against a receipt or sent by burofax. In Spanish.

For an employee in Spain who will be absent on full pay for a wedding or registration as a civil partner, a relative's accident, serious illness or hospital stay, a death, a house move or an urgent family emergency. The letter gives the prior notice of art. 37.3 of the Spanish Workers' Statute, states the reason and the dates and announces the supporting document. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

For an employee in Spain with a child under eight who wants to take the parental leave of art. 48 bis of the Spanish Workers' Statute, of up to eight weeks. The letter tells the employer the weeks, the start and end dates and whether it will be full-time or part-time, with the ten days' notice the law sets or the collective agreement's. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

For a mother, father or other parent working in Spain who will take leave for a birth, adoption, guardianship or foster care. The letter tells the employer, with the fifteen days' notice of art. 48.4 of the Spanish Workers' Statute, in which weeks the leave will be taken after the six compulsory ones. The benefit is claimed separately, free of charge, from the INSS. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

For a self-employed person or business in Spain with an overdue unpaid invoice: a courteous Spanish reminder identifying the invoice, its amount and due date, asking for payment or for proof if already paid, and recalling that late-payment interest and recovery costs under Spain's Law 3/2004 run from the due date. Sent by e-mail or, for proof of content, by burofax; if payment does not follow, the next step is the demand with an invitation to negotiate. In Spanish.

For a self-employed person or business whose invoices another business in Spain will not pay: a Spanish demand for the principal, the late-payment interest and the 40 euros per invoice of Spain's Law 3/2004, with the invitation to negotiate within thirty days that Organic Law 1/2025 requires before a court claim, including the payment-order procedure (monitorio). Sent by burofax with certified content and acknowledgement of receipt, proving what was sent and when. In Spanish.

For a business or self-employed person in Spain ending a services or supply contract with another business: a Spanish letter giving notice of termination, choosing the ground (the right to terminate or withdraw that the contract gives, or the other party's breach under art. 1124 of the Spanish Civil Code), setting the effective date and asking for materials back and the final invoice. Sent by burofax with certified content and acknowledgement of receipt. In Spanish.

For an individual, self-employed person or business with a dispute of up to 2,000 euros in Spain who wants to settle it without a trial: the Spanish confidential binding offer of art. 17 of Organic Law 1/2025, stating the dispute, the amount and the terms, with an acceptance at the foot. If the other side accepts it expressly, it binds the offeror; if it refuses or stays silent for a month, the pre-court requirement is met. Sent by burofax. In Spanish.

For an employee in Spain caring for a child under twelve, a person with a disability or a relative who cannot look after themselves, who wants to work fewer hours. The letter gives notice of the reduction (between one eighth and one half, with pay cut in proportion), the hours chosen within the ordinary working day and the dates, with the fifteen days' notice of art. 37.7 of the Spanish Workers' Statute. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.