Real Estate: templates and forms

A Cypriot lease of a home with no end date, running from month to month: the property, the rent and its adjustment, the deposit, bills, duties and the move-in and move-out records. Either side ends it by written notice, with the period you set, at the end of a calendar month. It records whether the home falls under the Rent Control Law of 1983, because then a tenant who stays after the tenancy ends becomes a statutory tenant and the landlord recovers possession only by court order.

The agreement by which the main tenant of a flat in Austria sublets a room in the shared flat: the room and shared use of kitchen and bathroom, rent with a flat-rate charge for costs, the deposit under § 16b of the Austrian Tenancy Act (MRG), house rules and notice. It asks how far the MRG applies, because the subtenant's protection turns on it: under full or partial application the main tenant too can end the sublease only through the court, with the ground of § 30 Abs 2 Z 12 MRG, and under full application the sublet rent is capped (§ 26 MRG). Open-ended or with an end date. In German, to print and sign.

The letter a tenant in Germany uses to object to a landlord's ordinary notice — for own use, for example — and to demand that the tenancy continue, because moving out would be an unjustifiable hardship for the tenant or the household (§ 574 of the German Civil Code, BGB): old age, illness, pregnancy, children at school or no affordable replacement housing. Since 1 January 2025 text form is enough (§ 574b BGB); the objection must reach the landlord no later than two months before the tenancy ends. The letter gives the reasons and does not accept the notice. In German.

Notice ending a Polish residential tenancy with one month's notice to the end of a calendar month, on the grounds in art. 11(2) of the tenants' protection act: arrears after a written warning, use against the agreement despite a warning, subletting without consent. The letter states the reason, because without it the notice is void. An owner wanting to move in relies on a different ground with longer periods, and this is not that document.

For a landlord in Italy who does not want to renew a 4+4 lease after its first four years: the notice to the tenant refusing renewal on one of the grounds of art. 3(1) of Italian Law no. 431 of 9 December 1998 — residential or professional use by the landlord or close family, another free home available to the tenant, or a sale — with the facts that make it precise, because a notice without its ground is void. Sent by registered post with proof of receipt to every tenant at least six months before expiry. In Italian.

The letter a tenant in Germany sends to ask the landlord's permission to sublet a room or the whole flat — without it the tenant may not let anyone else use the flat (§ 540 of the German Civil Code, BGB). It names the rooms, the period and the subtenant with date of birth and address, explains the interest that arose after the lease was signed, relies for part of the flat on the claim to permission under § 553 BGB, and points to the special right to give notice if permission is refused. Letting to holiday guests is a separate choice, because ordinary permission does not cover it. In German, to print, sign and send.

A landlord's notice in Germany when the tenant is behind with the rent: without notice under § 543(2) of the German Civil Code (BGB) and, at the same time, ordinary notice in the alternative under § 573(2) no. 1 BGB — because if the tenant pays up, only the termination without notice falls away (BGH VIII ZR 106/23). The letter states the ground and every unpaid month, sets a date to hand the flat back, objects to a tacit extension and tells the tenant about the objection in text form. In German, to print and sign by hand by every landlord.

A tenant's request in Poland for written consent to sublet the flat or part of it: to whom, for how long, for what rent and why, with confirmation that the tenant's obligations to the landlord stay with the tenant. There is room at the foot for the landlord's signature — a signed copy is the proof of consent, because subletting without it is one of the grounds on which the landlord may end the tenancy with a month's notice.

Decisions of a general meeting can only be proved by the minutes, and minutes with no quorum, no announced agenda or no recorded votes are successfully challenged. So each of those is a separate field here. The Condominium Management Act sets requirements for both the calling of the meeting and the content of the minutes — check them before the meeting, because afterwards they cannot be put right.

The record a landlord and tenant in Austria fill in and sign together when the tenant moves in: meter readings, keys handed over, the condition of each room, the equipment (bath, WC, heating, boiler) that sets the category and the reference rent under the Austrian Tenancy Act (MRG), known defects noted with rent reduction reserved under the Austrian Civil Code (§ 1096 ABGB), the inventory, the energy certificate and the deposit. It reminds both sides to register within three days. In German, for every Land.

The record a landlord and tenant in Germany sign when a rented flat is handed over at move-in: meter readings for electricity, gas, water and heating, every key handed over, the condition of each room and an inventory of what is let with the flat. Defects already there are accepted only with the tenant's rights reserved — under § 536b of the German Civil Code (BGB), a tenant who takes over a flat knowing of a defect otherwise loses rent reduction and damages for it. In German, to print, fill in together and sign by both sides.