Leases, notice, handover records and deposits in Italy
In Italy a lease of a home must be in writing and is registered with the Agenzia delle Entrate within thirty days on the free RLI form; a landlord who chooses the cedolare secca pays a flat substitute tax and gives up rent increases while the option lasts. The documents are written in Italian under Italian law, and each page describes them in English. The 4+4 lease at a free rent runs four years and renews for four more unless the landlord refuses on a statutory ground; the same rules apply to the lease of a room. The deposit is at most three months' rent and earns legal interest every year, 1.6% from 1 January 2026. Lending a home to a relative free of charge is a comodato, also registered within thirty days.
A tenant may leave early for serious reasons on six months' notice (withdrawal letter). A landlord may refuse renewal only at the first expiry, stating the statutory ground in the letter (refusal to renew); at the second expiry either party may decline renewal without reasons, by registered letter six months ahead (notice at expiry). Rent unpaid for more than twenty days is a ground for termination (demand for unpaid rent), but possession is recovered only through the court.
The handover record and the return record fix the state of the home, on which the return of the deposit depends. A tenant never cuts the rent unilaterally for faults: repairs are demanded in writing (repairs demand), and compulsory mediation comes before any court case. Landlords' and tenants' associations and the Agenzia delle Entrate offer free guides and models. DocMuse's templates are not official documents; this page is up to date as at 13 October 2026.
The documents
17 forms available to fill out or download.
Owner’s declaration for a guest’s change of residence (Italy)
An Italian sworn self-declaration, in Italian (art. 47 of Presidential Decree 445/2000), by the owner, co-owner, usufructuary or tenant who lets someone register their residence at the home without a contract in that person’s name: it states the basis of occupation (hosting, a loan for use, living together) and the people. The registry office needs it for the title of occupation (art. 5 of decree-law 47/2014). Many municipalities have their own form, attached to the residence declaration, which is free and can also be made online on ANPR. No stamp duty is due (art. 37). Signed with a copy of an identity document.
Formal demand for return of a rental deposit (Italy)
For a tenant in Italy who has moved out and returned the keys but has not had the deposit back: the formal demand to the landlord to return the deposit with legal interest accrued year by year (art. 11 of Italian Law no. 392 of 27 July 1978) within fifteen days, disputing any unjustified deductions and warning that mediation or court action will follow otherwise. Sent by registered post with proof of receipt, or by PEC if the landlord has a PEC address. In Italian.
Free loan of a home, comodato d'uso gratuito (Italy)
For an owner lending a home in Italy free of charge to a child, a parent or anyone else, and for the person living there: the comodato of articles 1803 ff. of the Italian Civil Code, with the property, residential use, a fixed term or none, ordinary expenses borne by the borrower, and early return if the lender has an urgent, unforeseen need. It is registered with the Agenzia delle Entrate within thirty days on the RAP form (€200 registration tax plus stamp duty); registration is also what the IMU reduction between parents and children requires. In Italian.
Record of handover of a rented home (Italy)
For landlord and tenant in Italy at the start of a lease: the record both sign describing the home at handover — meter readings, keys handed over, the state of each room, furniture and appliances, attached photos and remarks. It is the agreed description that art. 1590 of the Italian Civil Code refers to: at the end of the lease the home is returned in the state described, except for normal wear. Made in two copies, one for each party, and attached to the lease. In Italian.
Lease of a room in a shared flat (Italy)
For someone letting a room in a shared flat in Italy, and for the person renting it: a partial lease at a free rent on the 4+4 terms of Italian Law no. 431 of 9 December 1998, describing the room, the parts of the home used in common and how bills and shared costs are split, with the rent, a deposit of up to three months' rent with interest, the six-month exit for serious reasons and the choice on the cedolare secca tax. The landlord registers it with the Agenzia delle Entrate within thirty days using the free RLI form. In Italian.
Proxy for a condominium meeting (Italy)
For a flat owner in Italy who cannot attend the condominium meeting: the written proxy of art. 67 of the implementing provisions of the Italian Civil Code, naming the condominium, the unit, the date of the meeting and the person authorised to attend and vote, with any voting instructions. The proxy holder may not be the building's administrator and, in buildings with more than twenty owners, may not represent more than one fifth of the owners and of the value. The proxy holder hands it in at the start of the meeting. In Italian.
Tenant's notice of early withdrawal from a lease (Italy)
For a tenant in Italy who wants to leave a rented home before the lease ends: the notice of withdrawal to the landlord, for serious reasons under art. 3(6) of Italian Law no. 431 of 9 December 1998 or under the lease's own withdrawal clause, with six months' notice, the end date, a request to arrange the return of the keys, and the return of the deposit with interest. Sent by registered post with proof of receipt, by PEC if the landlord has a PEC address, or by hand against a signature. In Italian.
Notice not to renew a lease at its final expiry (Italy)
For a landlord or tenant in Italy who does not want to renew a 4+4 lease at its second expiry, after eight years, or a 3+2 lease at the end of its two-year extension: the waiver of renewal under art. 2 of Italian Law no. 431 of 9 December 1998, which needs no reason, with the end date and a request to arrange the handover. It must be sent by registered letter at least six months before expiry; without it, the lease renews. Not for the first expiry of a 4+4, where the landlord must give a statutory ground. In Italian.
Residential lease at a free rent, 4+4 (Italy)
For a landlord letting a home in Italy at a freely agreed rent, and for the tenant: the Italian 4+4 lease under Law no. 431 of 9 December 1998 — four years renewable for four more, rent and due dates, a deposit of up to three months' rent with yearly legal interest, a choice between the flat-rate cedolare secca tax and ISTAT indexation, the tenant's six-month exit for serious reasons, repairs, service charges and the energy-certificate clause. Signed in two copies; the landlord registers it with the Agenzia delle Entrate within thirty days using the free RLI form. In Italian.
Landlord's refusal to renew a 4+4 lease at the first expiry (Italy)
For a landlord in Italy who does not want to renew a 4+4 lease after its first four years: the notice to the tenant refusing renewal on one of the grounds of art. 3(1) of Italian Law no. 431 of 9 December 1998 — residential or professional use by the landlord or close family, another free home available to the tenant, or a sale — with the facts that make it precise, because a notice without its ground is void. Sent by registered post with proof of receipt to every tenant at least six months before expiry. In Italian.
Request to the landlord for a breakdown of service charges (Italy)
For a tenant in Italy asked by the landlord to pay building and service charges who wants to know what they cover: the letter asking, under art. 9 of Italian Law no. 392 of 27 July 1978, for the specific list of expenses with the allocation criteria and access to the supporting documents, undertaking to pay what proves to be due. Payment is due within two months of the request. By registered post with proof of receipt, PEC if the landlord has one, or by hand. In Italian.
Record of return of a rented home (Italy)
For landlord and tenant in Italy at the end of a lease: the record both sign when the keys are handed back, with the meter readings, the keys returned, the state of each room compared with the handover, any damage beyond normal wear, each party's reservations, the deposit paid and what is agreed on returning it, and the tenant's new address. It fixes the state of the home on the day of return (art. 1590 of the Italian Civil Code) and is made in two copies. In Italian.
Notice of ISTAT rent update (Italy)
For a landlord in Italy who lets without the cedolare secca and whose lease has an indexation clause: the letter to the tenant applying the change in the ISTAT consumer-price index for blue- and white-collar households (FOI) at the share the lease sets, with the current rent, the new rent and the month from which it applies. A landlord who chose the cedolare secca may not ask for any update while the option lasts. Sent by registered post with proof of receipt, by PEC if the tenant has one, or by hand. In Italian.
Notice to the landlord of a partial sublet (Italy)
For a tenant in Italy who wants to sublet a room in the home they live in: the notice to the landlord required by art. 2 of Italian Law no. 392 of 27 July 1978, naming the subtenant, the length of the sublet and the rooms sublet. Unless the lease forbids it, a partial sublet needs no consent from the landlord, only this notice by registered letter; subletting the whole home or assigning the lease does need the landlord's consent. In Italian.
Rent payment receipt (Italy)
For a landlord in Italy who receives rent, and for a tenant asking for proof of payment: the receipt (quietanza) of art. 1199 of the Italian Civil Code, with landlord and tenant and their tax codes, the amount in figures and words, the month or period paid, the property, the date and the method of payment. It has the space for the €2 revenue stamp due on receipts over €77.47, bought at a tobacconist's. The landlord issues it at the tenant's request. In Italian.
Formal demand for unpaid rent (Italy)
For a landlord in Italy whose tenant is not paying the rent: the formal demand to the tenant listing the unpaid months and the total, recalling that a delay of more than twenty days is a ground for termination (art. 5 of Italian Law no. 392 of 27 July 1978), and requiring payment within fifteen days (arts. 1219 and 1454 of the Italian Civil Code), with the warning that otherwise the lease will be treated as terminated and an eviction for arrears will be brought before the court. By registered post with proof of receipt to the rented home, or by hand. In Italian.
Formal demand to the landlord for repairs (Italy)
For a tenant in Italy with faults the landlord must fix — leaks, boiler, systems, damp — that are not being repaired: the formal demand describing the defects, setting a deadline for repairs (arts. 1575 and 1576 of the Italian Civil Code), announcing urgent repairs done by the tenant with a claim for reimbursement (art. 1577), and reserving a court-ordered rent reduction or termination, while the rent keeps being paid. Sent by registered post with proof of receipt, PEC if the landlord has one, or by hand. In Italian.
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