Request to the landlord for a breakdown of service charges (Italy)
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This document is in Italian
The PDF you download is in Italian — that is the language it has to be filed in, so it is not translated. Everything on this page is here to tell you what it says.
For a tenant in Italy asked by the landlord to pay building and service charges who wants to know what they cover: the letter asking, under art. 9 of Italian Law no. 392 of 27 July 1978, for the specific list of expenses with the allocation criteria and access to the supporting documents, undertaking to pay what proves to be due. Payment is due within two months of the request. By registered post with proof of receipt, PEC if the landlord has one, or by hand. In Italian.
- Made for use in Italy
- Last updated October 14, 2026
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When to use this document
- Your landlord in Italy asks for a large sum for building charges with no detail.
- You received a bill for heating and the lift and cannot see how it was worked out.
- You want to see the invoices before paying the service charges.
- You want to ask in writing for a detailed breakdown of the charges.
What you fill in
The details the document asks for.
- Tenant
- Tenant's address
- Tenant's codice fiscale (Italian tax code)
- How the letter is sent (printed above the recipient)
- Landlord
- Landlord's postal address (street, then postcode and town on the next line)
- City
- Date
- Address of the property
- Date the lease was signed
- Date the landlord asked for the charges
- Amount asked for service charges (euro)
- Period or year the charges relate to
Common questions
- Must an Italian landlord show the tenant the building charges being claimed?
- Yes. Before paying, the tenant is entitled to the specific list of expenses with the allocation criteria and to see the supporting documents (art. 9 of Italian Law no. 392 of 27 July 1978). These are usually the year-end accounts and allocation approved by the owners' meeting and the invoices kept by the administrator. A bare request for a sum, with no detail, can therefore be queried in writing.
- When must a tenant in Italy pay service charges?
- Within two months of the landlord's request (art. 9 of Italian Law no. 392 of 27 July 1978). If unpaid charges exceed two months' rent, non-payment is a ground for ending the lease (art. 5 of the same law). That is why it is wise to ask for the breakdown as soon as the request arrives and to pay the undisputed part, keeping the receipts.
- Which building charges does the tenant pay in Italy, and which the owner?
- Unless agreed otherwise, the tenant pays for cleaning, running and ordinary maintenance of the lift, the supply of water, electricity, heating and air conditioning and other shared services, plus 90% of the porter service (art. 9 of Italian Law no. 392 of 27 July 1978). The owner keeps extraordinary expenses and the costs of preserving the building. The administrator's allocation usually shows the two shares.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
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