Delegation to collect documents, certificates and registered letters (Italy)
Published byDocMuse
This document is in Italian
The PDF you download is in Italian — that is the language it has to be filed in, so it is not translated. Everything on this page is here to tell you what it says.
For anyone who cannot go in person and asks someone to run an errand: collecting a criminal-record certificate (casellario giudiziale) or another certificate, a registered letter held at the post office, a ready report or a document, or handing in a file. Poste Italiane and many offices have their own free delegation form: if the office asks for it, use theirs. This Italian delegation names the task, the office and the expiry date; the delegate brings their own ID and a copy of the delegator’s.
- Made for use in Italy
- Last updated October 14, 2026
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When to use this document
- The postman left a notice for a registered letter and you are at work all day.
- You need a criminal-record certificate from the Italian prosecutor's office but cannot go to the counter.
- A ready document has to be picked up by a relative because you are ill or far away.
- You want to authorise someone to collect a document for you in Italy.
What you fill in
The details the document asks for.
- Person delegating (full name)
- Delegator's codice fiscale (Italian tax code)
- Delegator's place of birth
- Delegator's date of birth
- Delegator's home address
- Person delegated (full name)
- Delegate's codice fiscale (Italian tax code)
- Delegate's ID document (type and number)
- What the delegate will do (e.g. collect the criminal-record certificate)
- Office or body (name and town)
- Delegation valid until
- City
- Date
Common questions
- Do you need this delegation to collect a registered letter held at an Italian post office?
- To collect a registered letter at the post office, the free delegation printed on the back of the delivery notice (avviso di giacenza) is the usual route, handed to the delegate with a copy of the addressee’s ID. This delegation is for when the notice is lost, when the office asks for a separate delegation, or to entrust several collections to the same person. For court documents and some official notices the post office may set its own conditions.
- How do you obtain an Italian criminal-record certificate through a delegate?
- The certificate is requested from the casellario office at the Public Prosecutor’s office (Procura della Repubblica), also through a delegate, with the office’s request form, the delegation and copies of the ID documents. It costs a € 16 revenue stamp per two pages plus € 3.92 in fees if not urgent, and is valid for six months (Italian Ministry of Justice). Some Procure have a delegation section on their own form: check the office’s website before going.
- What is the difference between a delega and a procura in Italy?
- A delega entrusts someone with a practical errand: collecting, delivering or handing in a file already decided by the person delegating. A procura (power of attorney) gives the authority to carry out legal acts in another’s name, such as signing a contract or collecting money and giving receipts on an ongoing basis, and for some acts it must be notarial. For legal acts DocMuse offers the special and the general power of attorney.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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