Landlord's confirmation of moving in or out (Germany)
Published byDocMuse
This document is in German
The PDF you download is in German — that is the language it has to be filed in, so it is not translated. Everything on this page is here to tell you what it says.
The written confirmation a person moving in needs to register their address in Germany. Under § 19 of the Federal Registration Act (BMG), the housing provider (Wohnungsgeber) — the landlord, a main tenant who sublets, or the property manager acting for them — must give it within the two weeks allowed for registering. It contains what the Act requires: the provider's name and address, the owner's name if someone else owns the flat, moving in or out with the date, the flat's address and the names of everyone registering. In German, ready to print, sign and hand over.
What you fill in
The details the document asks for.
- Housing provider (landlord or main tenant)
- Housing provider's address
- Owner, if not the housing provider (or “none”)
- Moving in or moving out
- Date of moving in or out
- Street and house number of the flat
- Where the flat is in the building (e.g. 2nd floor left, flat 7)
- Postcode and town of the flat
- People registering (surname and first names, one person per line)
- City
- Date
Preview
This document is produced for you. Your answers are typed into it and the finished PDF is yours to keep.
Common questions
- By when must the landlord's confirmation be issued?
- Within the two weeks in which the person moving in must register with the registration office (§ 17(1) and § 19(1) BMG). Not issuing the confirmation, or issuing it wrongly or late, can be fined up to €1,000. If the housing provider refuses, the person registering must tell the registration office without delay (§ 19(2) BMG).
- Who may sign the confirmation when a property manager looks after the flat?
- The housing provider or someone they have authorised, such as the property manager (§ 19(1) BMG). The housing provider is whoever actually lets the person use the flat — the landlord, but also a main tenant who sublets. If they do not own it, the confirmation also gives the owner's name.
- Is the confirmation also needed when moving out?
- Only if the person moving out must deregister, because they are not moving into another home in Germany — when moving abroad, for example (§ 17(2) BMG). Someone moving within Germany only registers at the new address, and for that needs the new housing provider's confirmation.
- Can the housing provider confirm the move electronically?
- Yes, where the registration office offers it: the provider confirms the move directly to the office and passes on the reference code it issues to the person registering (§ 19(4) BMG). Otherwise this document, filled in and signed by hand, is enough — no municipal form is prescribed.
- What is the penalty for confirming an address nobody really moves into?
- Offering or providing an address for a registration where nobody moves in or intends to is forbidden and can be fined up to €50,000 (§ 19(6) and § 54 BMG). That is why this document only confirms an actual move in or out, with its date and the names of the people moving.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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