Contract: templates and forms
15 forms available to fill out or download.
Contract of mandate
For when you instruct someone to act on your behalf — to represent you before an institution, to manage a property, to negotiate, to receive payments. It differs from a contract for work and from a service agreement in that the agent acts for your account and owes you an account of it. The contract settles the scope, the reporting and the expenses; for acting towards third parties a separate power of attorney is also needed.
Deed of gift for movable property
A gift between people close to one another is ordinary enough, but an undocumented gift creates two problems: there is later no proof of whose the thing is, and no proof that it was not a sale. The contract fixes who gives what to whom and from which date. A gift between lineal relatives and between spouses is normally exempt from tax; in every other case the municipality charges local tax, so check before signing.
Loan for use
For when you lend out a thing free of charge — a tool, a piece of equipment, a car, a room. It differs from a lease in that nothing is paid, and from a money loan in that the same thing comes back rather than its value. So the description of the item and its condition at handover carry the whole weight of the contract: without them there is no way to show that what came back is not what went out.
Assignment of copyright
Paying for a work to be created does not by itself transfer the rights in it. The contract settles which rights are assigned, for which territory, for how long, exclusively or not, and whether the assignee may pass them on. Without those terms a client pays for a logo or a text they then cannot use freely, and the author loses control without having meant to.
Annex to a contract
The general annex — it works for any contract in the catalogue. Amending a signed contract has to be done in writing, in the same form as the contract itself, and it must say which clauses change, with what wording, and from which date. An annex that states only what is new, without naming the clauses it replaces, is a common source of argument about what is actually in force.
Service quotation
The first document a client sees, and the last one they come back to when there is an argument about what was promised. The quotation sets out the scope, the price and the timescale — and also how long it stays valid, without which old prices get produced months later. It states plainly what the price does not include, which heads off the most common falling-out at the start of a job.
Agreement for payment by instalments
For when a debtor cannot pay in one go but can pay in instalments. The agreement acknowledges the debt, sets a repayment schedule with dates and amounts, and settles what happens on a missed instalment — usually that the whole balance falls due. For the creditor it beats silence; for the debtor, enforcement.
Non-disclosure agreement
Signed before negotiations, before taking on a subcontractor, or before giving access to internal information. What matters is not the prohibition itself but the three things around it: what exactly counts as confidential, which exceptions are recognised, and how long the duty lasts after the relationship ends. An agreement without those three is hard to enforce.
Service agreement
For ongoing work with no clear end product: consultancy, maintenance, bookkeeping, training, a support retainer. It differs from a contract for work in that what is owed is an activity rather than a result — so what is agreed here is scope, frequency and response time, not the acceptance of a finished thing. Agree what is expressly outside the scope as well.
Annex to a rental agreement
When the rent, the term or the occupants change, the lease is not signed again — an annex is signed instead. It names the agreement it amends, states exactly what changes and from which date, and confirms that the remaining clauses stay in force. Without such a document the change rests on nothing but what the parties say it was, and paying a different amount does not prove an agreement to it.
Sale of a motor vehicle
Signatures on a contract for the sale of a registered vehicle are certified by a notary, and the notary draws up the contract on a form of their own — this text does not replace it. Its use is beforehand: to settle the price, the date and exactly what is handed over, and to see what the seller is declaring, before you sit down in front of the notary.
Contract for work (civil contract)
The contract between a client and a contractor for a specific piece of work — a repair, a translation, a design, a course, anything given to a person rather than to a company. The weak point of most such contracts is vagueness: without a precise description of the work, a deadline and criteria for acceptance, there is no way to prove what was agreed. Here all three are separate fields rather than free text.
Sale of movable property
For a private sale of equipment, furniture, tools, instruments — anything handed over by hand. The contract describes the item, the price in words and in figures, and the seller's declaration that the item is theirs and is not pledged. Note that it will not do for a motor vehicle: there the law requires the signatures to be notarised.
Constitutive act of a single-member limited company (EOOD)
The founding document of the company: name, registered seat, objects, capital, shares, managing director and the manner of representation. It is filed with the Commercial Register together with the rest of the pack. The minimum capital is one euro. Before filling in anything, check that the company name is free in the Commercial Register — if it is taken, the whole pack has to be redone.
Loan agreement between private individuals
When you lend money to a relative or a friend, this is the document that turns a spoken arrangement into an obligation that can be proved. It records the amount in figures and in words, when it was handed over and how, when it is repaid, whether there is interest and what is owed on late payment. The amount in words is not a formality: where the two disagree, a court reads the words.