Italy: templates and forms

For the members of an Italian S.r.l. appointing or removing the sole director or a board member: the minutes in Italian of the meeting, with chair and secretary, the call or a fully attended meeting, members present and their holdings, the vote, the director's details, term and pay, and the acceptance of office signed by the person appointed. No notary is needed; the appointment must be entered in the Companies Register within thirty days (art. 2383 of the Italian Civil Code) through the Comunicazione unica. The majorities are those in the articles or, failing them, art. 2479-bis.

For the sole director or board of an Italian S.r.l. whose articles name only the municipality (Comune) as its seat: the decision in Italian moving the registered office to a new address in the same Comune, without a notary (art. 111-ter of the implementing provisions of the Italian Civil Code), with the effective date and the instruction to file the statement with the Companies Register through the digitally signed Comunicazione unica. If the articles give the full address, or the office moves to another Comune, the articles must be amended before a notary, which this document does not cover.

For a landlord in Italy who does not want to renew a 4+4 lease after its first four years: the notice to the tenant refusing renewal on one of the grounds of art. 3(1) of Italian Law no. 431 of 9 December 1998 — residential or professional use by the landlord or close family, another free home available to the tenant, or a sale — with the facts that make it precise, because a notice without its ground is void. Sent by registered post with proof of receipt to every tenant at least six months before expiry. In Italian.

For a domestic helper, carer or nanny leaving a job with a family in Italy. Domestic work is excluded from Italy's online resignation procedure: here resignation is given in writing, and this letter gives it, with the notice set by the collective agreement for domestic work and the last working day, and asks for unused holiday, the accrued thirteenth-month pay, severance pay (TFR), the last payslip and the end-of-job report to INPS. Hand it over and have the copy signed, or send it by registered post with proof of receipt. In Italian.

For a landlord in Italy whose tenant is not paying the rent: the formal demand to the tenant listing the unpaid months and the total, recalling that a delay of more than twenty days is a ground for termination (art. 5 of Italian Law no. 392 of 27 July 1978), and requiring payment within fifteen days (arts. 1219 and 1454 of the Italian Civil Code), with the warning that otherwise the lease will be treated as terminated and an eviction for arrears will be brought before the court. By registered post with proof of receipt to the rented home, or by hand. In Italian.

For a business or professional not paid by a business client in Italy: a letter in Italian listing the unpaid invoices, recalling the late-payment interest and the €40 owed under Legislative Decree 231/2002 without any request, setting a deadline to pay, and acting, as chosen, either as a formal notice under art. 1454 of the Italian Civil Code (at least 15 days, after which the contract is terminated by law) or as a notice of default that interrupts limitation. Sent by PEC to the company's address in INI-PEC, or by registered post.

For a private-sector employee in Italy proposing to the employer that the job end by mutual agreement, on a date and on the terms asked for. The letter is only the proposal: the agreement takes effect if it is then made, free of charge, through the Ministry of Labour's online procedure or signed in a protected setting such as the labour inspectorate or a union office. After a termination by agreement, NASpI unemployment benefit is due only in special cases. Sent by registered post, PEC or by hand. In Italian.

For an employer and employee in Italy who want confidential information protected after the job ends, when the duty of loyalty under art. 2105 of the Italian Civil Code lapses. The agreement defines the confidential information, how long the duty lasts after the job ends, the exceptions (public information, legal duties, whistleblowing reports) and the return of documents. It is not a non-compete clause: it does not restrict future work and sets no penalty. In Italian.

For a tenant in Italy with faults the landlord must fix — leaks, boiler, systems, damp — that are not being repaired: the formal demand describing the defects, setting a deadline for repairs (arts. 1575 and 1576 of the Italian Civil Code), announcing urgent repairs done by the tenant with a claim for reimbursement (art. 1577), and reserving a court-ordered rent reduction or termination, while the rent keeps being paid. Sent by registered post with proof of receipt, PEC if the landlord has one, or by hand. In Italian.

For someone who has left or is leaving a job in Italy and asks the employer for the final documents: the certificate of employment under art. 2124 of the Italian Civil Code, giving the period and the duties, which the employer must issue whatever the reason the job ended; the last payslip and the severance (TFR) statement; the Certificazione Unica tax statement, due within twelve days of the request when the job ends during the year. Sent by registered post, PEC or by hand. In Italian.