Austria: templates and forms

A resignation letter for an employee in Austria (Selbstkündigung): notice ending your employment with the notice period, or during the probation month, on the date you choose or else on the next possible date, asking for confirmation, a written reference (Dienstzeugnis), the final pay and pay in lieu of untaken leave. Austrian law prescribes no form, but many collective agreements (Kollektivverträge) require writing: print, sign and hand it over against a receipt. For white- and blue-collar workers; not for apprentices. In German.

The declaration by which an employee in Austria ends the employment with immediate effect for good cause — the vorzeitiger Austritt under § 26 AngG and § 1162 ABGB: pay withheld after a final deadline passed unused, breach of essential contract terms, danger to health, lack of protection, or violence and serious insults. It records the facts and claims notice-period compensation (Kündigungsentschädigung), pay in lieu of leave and the final settlement. An unjustified Austritt costs claims; the Chamber of Labour advises its members beforehand. In German.

An agreement on repaying training costs under § 2d of the Austrian Employment Contract Law Adaptation Act (AVRAG), in German: in writing, before the training begins and with the exact amount, as the law and the courts require, for training that gives specialist skills usable with other employers too. With a bond of at most four years (eight in special cases), a monthly pro-rata reduction, the cases in which the law excludes repayment (probation, the employer's notice, justified resignation, end of a fixed term) and the rule of § 11b AVRAG that the employer pays for training the job requires.

The declaration by which a managing director of an Austrian GmbH or FlexCo resigns under § 16a of the Austrian Limited Liability Companies Act (GmbHG) — at once for good cause, otherwise after 14 days or on a later date. The same letter goes to every shareholder; the other managing directors and any supervisory board chair receive a copy. With the request to file the end of the director's authority with the company register (Firmenbuch, § 17 GmbHG) and an acknowledgement of receipt, since receipt has to be proved. In German.

A template for invoices up to €400 including VAT, with the simplified particulars of § 11 Abs 6 of Austria's VAT Act (UStG 1994): the supplier's name and address, the date of issue, quantity and description of the goods or type and extent of the service, the date or period of supply, the total including tax and the tax rate. The customer, a sequential number and the UID number are not required. For small jobs and receipts a customer needs for the books, on paper or as a PDF. In German.

A contract for work for freelancers in Austria who are insured as new self-employed persons (neue Selbständige) under the GSVG with the SVS, typically without a trade licence: for a defined result such as a logo, a translation, a text or software. It covers the description of the work, independent performance, the duty to warn under § 1168a ABGB, acceptance, a fixed price or a cost estimate, rights of use and confidentiality. The page explains what sets a Werkvertrag apart from a free service contract: under § 539a ASVG, how the work is actually done decides. In German.

The notice to the regional chamber of the Austrian Economic Chamber (WKO) that you are suspending your trade or resuming it after a suspension — due within three weeks under § 93 Abs 1 of Austria's Trade Act (GewO 1994). With the licence holder, the trade, its location, the GISA number and the effective date: what the chamber needs for an informal notice. The chamber also offers its own form and eServices free of charge; the notice needs no set form, and a letter of your own by e-mail or post is enough. In German.

An application to the district authority, the city's Magistrat or the Land police directorate to pay a fine from an Austrian penalty order or penalty decision later or in instalments (§ 54b Abs 3 of the Austrian Administrative Penal Act, VStG): with the file number, the amount, your payment proposal, your financial circumstances and why the difficulty is temporary. If paying at once is unreasonable for economic reasons, the authority must grant a suitable deferral or instalments. In German, ready to print, sign and send with proof of income and outgoings.

The written notice of parental part-time work (Elternteilzeit) to an Austrian employer under § 15j of the Maternity Protection Act (MSchG) or § 8b of the Fathers' Leave Act (VKG): start, length, hours and their pattern, the child, and since when you have been employed. You choose whether you claim the statutory right (more than 20 employees, three years' employment) or ask for an agreement. The notice must be in writing, so signed — a plain e-mail is not enough — and must arrive at least three months before the start. In German.

A termination by mutual consent of an employment in Austria (einvernehmliche Auflösung), as an agreement between employer and employee: end date, final pay and garden leave, leave and pay in lieu, statutory and voluntary severance (Abfertigung), the written reference and the return of work equipment. It asks about protection under Austria's Maternity Protection Act (MSchG) and Fathers' Parental Leave Act (VKG), which requires writing (§ 10 Abs 7 MSchG), and about the works council (§ 104a ArbVG). The AMS imposes no waiting period afterwards. Not for apprenticeships. In German.

A letter asking the employer in Austria for a written reference (Dienstzeugnis) under § 1163 ABGB and § 39 AngG — a final reference when the employment ends, or an interim one during it, which is issued at the employee's cost. Austrian law owes only the simple reference stating the length and kind of the work, and it may contain nothing that makes finding a new job harder; the letter also asks politely for a favourable description of duties and achievements. In German, to print and sign.

The agreement between employer and employee on Weiterbildungszeit or Weiterbildungsteilzeit — the AMS's names for full release and reduced hours for training, by statute the educational leave (Bildungskarenz, § 11 of the Austrian Employment Contract Law Adaptation Act, AVRAG) and educational part-time (Bildungsteilzeit, § 11a AVRAG) as reformed for 2026: start and end, hours, current education level, the training and its aim. It takes effect only if the AMS grants the training allowance (Weiterbildungsbeihilfe), to which there is no right. The allowance itself is claimed from the AMS, online or at the regional office. In German.

A fixed-term contract of employment (befristeter Dienstvertrag) for salaried employees or workers in Austria, in German, with every Dienstzettel item under § 2 AVRAG: the end date and the objective justification that a chain of fixed terms needs, a probation month, a choice between excluding notice during the term and allowing it, § 21 AngG and § 1158 Abs 3 ABGB for terms over five years, the suspension on pregnancy under § 10a of the Maternity Protection Act (MSchG), collective agreement, hours, pay, leave, the severance fund and the social insurer.

An open-ended contract of employment (Dienstvertrag) for salaried employees or workers in Austria, in German, carrying every item the Dienstzettel must state under the Austrian Employment Contract Law Adaptation Act (§ 2 AVRAG) as amended on 28 March 2024: seat, job and a short description of the work, collective agreement and pay group, probation month, working time and overtime, pay, leave under the Leave Act (UrlG), notice periods under § 20 AngG and § 1159 ABGB, the termination procedure, the severance fund (Abfertigung neu) and the social insurer.

The written notice surrendering a trade licence (Gewerbeberechtigung) to the trade authority — the Bezirkshauptmannschaft or Magistrat where the business is located — under § 86 of the Austrian Trade Regulation Act (GewO 1994): with the GISA number, the wording of the trade, the location and the day it is to take effect. It takes effect when it arrives, unless a later day is named, and cannot be withdrawn from then on. It can also be done online through GISA with ID Austria, and some district authorities offer their own form; this letter is the informal route by post, in person or by e-mail. In German.

The written notice an employee in Austria gives the employer on going on sick leave (Krankenstand): when the incapacity began, how long it is expected to last and its cause — illness, accident, work accident or occupational disease — but never a diagnosis. Under the Austrian Salaried Employees Act (§ 8 Abs 8 AngG) and Continued Remuneration Act (§ 4 Abs 1 EFZG) the absence is reported without delay, and the confirmation of incapacity (Arbeitsunfähigkeitsbestätigung) shown when the employer asks. No form is prescribed: the letter is your proof. In German, ready to print and sign.

The notice telling an employer in Austria that you are taking care leave (Pflegefreistellung) under § 16 UrlG, the Austrian Holiday Act: to nurse a sick close relative or a sick member of your household, to look after your child when the person who normally cares for it is unavailable, or to stay with a child under ten in hospital. You choose whether this is the first week, the second week for a child under twelve who falls ill again or, once both are used, holiday taken without agreement (§ 16 Abs 3 UrlG). The employer keeps paying. No diagnosis. In German.

A confidentiality agreement for employees in Austria, in German, with the undertaking to keep data secrecy that every employer must obtain from its staff under § 6 of the Austrian Data Protection Act (DSG), including the information on transfer instructions and the consequences of a breach. It protects trade secrets under §§ 26a ff of the Unfair Competition Act (UWG) by naming categories and secrecy measures, leaves out the employee's own pay and whistleblowing reports, and offers an optional non-compete clause under § 2c AVRAG and § 36 AngG.

The notice telling an Austrian employer when your parental leave (Karenz) starts and how long it lasts, under the Maternity Protection Act (§ 15 MSchG) or the Fathers' Leave Act (§ 2 VKG): child and date of birth, leave from–to, the other parent's parts. For children born from 1 November 2023, Karenz runs to the end of the 22nd month, or the 24th if shared — the document prints the rule for your child. With a receipt block. Childcare benefit (Kinderbetreuungsgeld) is claimed separately from the health insurer, usually the ÖGK. In German.

The landlord's formal reminder to a tenant in Austria who is behind with the rent: the amounts owed for each month, the total, a deadline and the account. Under the Austrian Tenancy Act (MRG) a court notice to quit for arrears (§ 30 Abs 2 Z 1 MRG), like ending the lease under § 1118 of the Austrian Civil Code (ABGB), requires a reminder after the rent fell due that states the arrears specifically. You choose which step follows if the tenant does not pay. The court notice itself is not a letter but is filed at the district court — this is the reminder that must come first. In German.

Your access request to a company, association or body in Austria: whether and which data about you are processed, for what purposes, where they came from, to whom they go and how long they are kept, with a free copy (Art 15 GDPR). The answer is due within one month, extendable by two months with reasons (Art 12(3) GDPR). If none comes, you can complain to Austria's data protection authority, the Datenschutzbehörde (§ 24 DSG), which provides its own form free of charge. No copy of an identity document as a condition. In German.

The written request to an Austrian school for a copy or a duplicate of a school report — the annual report, a leaving certificate or the Matura certificate (Reifeprüfungszeugnis) — when the original is lost, damaged or destroyed or another copy is needed. It gives the report, the school year, the years at the school, the date of birth and the name used at school, so the school can find its records. The school will tell you whether there is a charge; the letter asks, and asks who holds the records if the school no longer does. In German.

The written request for an apostille on an Austrian public document — or for its legalisation for a country outside the Hague Convention. Who apostilles depends on who issued it: the Land (birth and marriage certificates, registration and criminal record certificates, for instance), the president of the regional court (court and notarial documents) or the Foreign Ministry. With the document, the country it is for and how it comes back. Where a Land has its own form, as Salzburg does, use that. In German, ready to print and sign.

An employee in Austria who falls ill on holiday does not lose the days: if the illness lasts more than three calendar days, the days of incapacity are not counted against the holiday entitlement (§ 5 UrlG, the Austrian Holiday Act). The employer must be told without delay after three days, and a doctor's confirmation shown on returning to work. This letter records both, with the holiday dates and the start and expected length of the incapacity, without a diagnosis — and a choice for illness abroad, where an official confirmation or a hospital's confirmation is needed. In German.