Austria: templates and forms

An agreement on repaying training costs under § 2d of the Austrian Employment Contract Law Adaptation Act (AVRAG), in German: in writing, before the training begins and with the exact amount, as the law and the courts require, for training that gives specialist skills usable with other employers too. With a bond of at most four years (eight in special cases), a monthly pro-rata reduction, the cases in which the law excludes repayment (probation, the employer's notice, justified resignation, end of a fixed term) and the rule of § 11b AVRAG that the employer pays for training the job requires.

The declaration by which a managing director of an Austrian GmbH or FlexCo resigns under § 16a of the Austrian Limited Liability Companies Act (GmbHG) — at once for good cause, otherwise after 14 days or on a later date. The same letter goes to every shareholder; the other managing directors and any supervisory board chair receive a copy. With the request to file the end of the director's authority with the company register (Firmenbuch, § 17 GmbHG) and an acknowledgement of receipt, since receipt has to be proved. In German.

A contract for work for freelancers in Austria who are insured as new self-employed persons (neue Selbständige) under the GSVG with the SVS, typically without a trade licence: for a defined result such as a logo, a translation, a text or software. It covers the description of the work, independent performance, the duty to warn under § 1168a ABGB, acceptance, a fixed price or a cost estimate, rights of use and confidentiality. The page explains what sets a Werkvertrag apart from a free service contract: under § 539a ASVG, how the work is actually done decides. In German.

The notice to the regional chamber of the Austrian Economic Chamber (WKO) that you are suspending your trade or resuming it after a suspension — due within three weeks under § 93 Abs 1 of Austria's Trade Act (GewO 1994). With the licence holder, the trade, its location, the GISA number and the effective date: what the chamber needs for an informal notice. The chamber also offers its own form and eServices free of charge; the notice needs no set form, and a letter of your own by e-mail or post is enough. In German.

An application to the district authority, the city's Magistrat or the Land police directorate to pay a fine from an Austrian penalty order or penalty decision later or in instalments (§ 54b Abs 3 of the Austrian Administrative Penal Act, VStG): with the file number, the amount, your payment proposal, your financial circumstances and why the difficulty is temporary. If paying at once is unreasonable for economic reasons, the authority must grant a suitable deferral or instalments. In German, ready to print, sign and send with proof of income and outgoings.

The agreement between employer and employee on Weiterbildungszeit or Weiterbildungsteilzeit — the AMS's names for full release and reduced hours for training, by statute the educational leave (Bildungskarenz, § 11 of the Austrian Employment Contract Law Adaptation Act, AVRAG) and educational part-time (Bildungsteilzeit, § 11a AVRAG) as reformed for 2026: start and end, hours, current education level, the training and its aim. It takes effect only if the AMS grants the training allowance (Weiterbildungsbeihilfe), to which there is no right. The allowance itself is claimed from the AMS, online or at the regional office. In German.

A fixed-term contract of employment (befristeter Dienstvertrag) for salaried employees or workers in Austria, in German, with every Dienstzettel item under § 2 AVRAG: the end date and the objective justification that a chain of fixed terms needs, a probation month, a choice between excluding notice during the term and allowing it, § 21 AngG and § 1158 Abs 3 ABGB for terms over five years, the suspension on pregnancy under § 10a of the Maternity Protection Act (MSchG), collective agreement, hours, pay, leave, the severance fund and the social insurer.

A template for invoices up to €400 including VAT, with the simplified particulars of § 11 Abs 6 of Austria's VAT Act (UStG 1994): the supplier's name and address, the date of issue, quantity and description of the goods or type and extent of the service, the date or period of supply, the total including tax and the tax rate. The customer, a sequential number and the UID number are not required. For small jobs and receipts a customer needs for the books, on paper or as a PDF. In German.

A termination by mutual consent of an employment in Austria (einvernehmliche Auflösung), as an agreement between employer and employee: end date, final pay and garden leave, leave and pay in lieu, statutory and voluntary severance (Abfertigung), the written reference and the return of work equipment. It asks about protection under Austria's Maternity Protection Act (MSchG) and Fathers' Parental Leave Act (VKG), which requires writing (§ 10 Abs 7 MSchG), and about the works council (§ 104a ArbVG). The AMS imposes no waiting period afterwards. Not for apprenticeships. In German.

The written notice surrendering a trade licence (Gewerbeberechtigung) to the trade authority — the Bezirkshauptmannschaft or Magistrat where the business is located — under § 86 of the Austrian Trade Regulation Act (GewO 1994): with the GISA number, the wording of the trade, the location and the day it is to take effect. It takes effect when it arrives, unless a later day is named, and cannot be withdrawn from then on. It can also be done online through GISA with ID Austria, and some district authorities offer their own form; this letter is the informal route by post, in person or by e-mail. In German.

An open-ended contract of employment (Dienstvertrag) for salaried employees or workers in Austria, in German, carrying every item the Dienstzettel must state under the Austrian Employment Contract Law Adaptation Act (§ 2 AVRAG) as amended on 28 March 2024: seat, job and a short description of the work, collective agreement and pay group, probation month, working time and overtime, pay, leave under the Leave Act (UrlG), notice periods under § 20 AngG and § 1159 ABGB, the termination procedure, the severance fund (Abfertigung neu) and the social insurer.

A confidentiality agreement for employees in Austria, in German, with the undertaking to keep data secrecy that every employer must obtain from its staff under § 6 of the Austrian Data Protection Act (DSG), including the information on transfer instructions and the consequences of a breach. It protects trade secrets under §§ 26a ff of the Unfair Competition Act (UWG) by naming categories and secrecy measures, leaves out the employee's own pay and whistleblowing reports, and offers an optional non-compete clause under § 2c AVRAG and § 36 AngG.

The landlord's formal reminder to a tenant in Austria who is behind with the rent: the amounts owed for each month, the total, a deadline and the account. Under the Austrian Tenancy Act (MRG) a court notice to quit for arrears (§ 30 Abs 2 Z 1 MRG), like ending the lease under § 1118 of the Austrian Civil Code (ABGB), requires a reminder after the rent fell due that states the arrears specifically. You choose which step follows if the tenant does not pay. The court notice itself is not a letter but is filed at the district court — this is the reminder that must come first. In German.

Your access request to a company, association or body in Austria: whether and which data about you are processed, for what purposes, where they came from, to whom they go and how long they are kept, with a free copy (Art 15 GDPR). The answer is due within one month, extendable by two months with reasons (Art 12(3) GDPR). If none comes, you can complain to Austria's data protection authority, the Datenschutzbehörde (§ 24 DSG), which provides its own form free of charge. No copy of an identity document as a condition. In German.

The written request for an apostille on an Austrian public document — or for its legalisation for a country outside the Hague Convention. Who apostilles depends on who issued it: the Land (birth and marriage certificates, registration and criminal record certificates, for instance), the president of the regional court (court and notarial documents) or the Foreign Ministry. With the document, the country it is for and how it comes back. Where a Land has its own form, as Salzburg does, use that. In German, ready to print and sign.

An invoice template for Austrian small businesses (Kleinunternehmer) that charge no VAT: with the note on the exemption under § 6 Abs 1 Z 27 of Austria's VAT Act (UStG 1994), both parties' names and addresses, invoice number, date, the goods or services and the total. Since 1 January 2025 the exemption applies up to €55,000 gross annual turnover, with a 10 % tolerance in the current year, and small businesses may use the simplified invoice above €400 too. VAT shown by mistake is owed because of the invoice until the invoice is corrected (§ 11 Abs 12 UStG). In German.

The written request to an Austrian school for a copy or a duplicate of a school report — the annual report, a leaving certificate or the Matura certificate (Reifeprüfungszeugnis) — when the original is lost, damaged or destroyed or another copy is needed. It gives the report, the school year, the years at the school, the date of birth and the name used at school, so the school can find its records. The school will tell you whether there is a charge; the letter asks, and asks who holds the records if the school no longer does. In German.

The request to Austria's tax office, the Finanzamt Österreich, to extend the deadline for an income tax, VAT or other tax return under § 134 Abs 2 of the Austrian Federal Fiscal Code (BAO): with the return, the year, the current and the requested deadline, and the reasons. It must be filed before the deadline runs out; if it is refused, the office sets a further period of at least one week. Missing the deadline without excuse risks a late-filing surcharge of up to 10% (§ 135 BAO). By post, fax or FinanzOnline: an e-mail is no submission at all (§§ 85, 86a BAO). In German.

A free service contract under § 4(4) of the Austrian General Social Insurance Act (ASVG) for people who provide services to a client over a period without being bound to working hours, a place of work or instructions. It contains every particular of the written statement (Dienstzettel) required by § 1164a ABGB, so no separate statement is needed: start and term, an optional probation month, the notice periods of four and six weeks in force since 1 January 2026, the work, pay with due date and method, the social insurance carrier, the severance fund and any applicable collective agreement. In German.

The application to the PVA, SVS or BVAEB to determine your insurance periods bindingly, by formal decision (Bescheid), under § 247 of Austria's General Social Insurance Act (ASVG), or § 117a GSVG for those insured with the SVS — the way to settle missing periods such as child-raising, military or civilian service or employment before claiming a pension, rather than relying on the non-binding account statement. With insurance number, date of birth, former surnames and the periods at issue; proof is enclosed. The decision can be challenged at the Labour and Social Court. In German.

The letter to Austria's tax office, the Finanzamt Österreich, revoking a waiver of the VAT exemption for small businesses under § 6 Abs 3 of the Austrian VAT Act (UStG 1994) — for a landlord or self-employed person whose turnover is back under €55,000, for example. The waiver binds for at least five calendar years; it can be revoked only from the start of a calendar year, by 31 January of that year at the latest. With the tax number, the years and the turnover. Send it by post, fax or through FinanzOnline: an e-mail is no submission at all (§§ 85, 86a BAO). In German.

The written telework agreement required in Austria since 1 January 2025 by § 2h of the Employment Contract Law Adaptation Act (AVRAG), in German — Austria's home-office agreement under the new law: places and extent of telework, working time and availability, who provides the digital equipment and what cost allowance is paid, data protection, accident insurance under § 175 ASVG, and ending it for an important reason on one month's notice to the end of a month. It supplements an existing contract of employment.

The written request and confirmation, addressed to the person, that clubs, schools, nurseries, parishes, care providers and other employers issue for the special criminal record certificates Kinder- und Jugendfürsorge (work with children) or Pflege und Betreuung (care work) under Austria's Criminal Records Act (§ 10(1b) and (1d) StRegG): that the person needs it for a specific paid or volunteer activity mainly involving minors or the care of defenceless persons, and whether the work is voluntary (fee exemption). The Interior Ministry provides a model confirmation free of charge; this is a version of our own, as the organisation's letter. In German.

The contract between an Austrian GmbH or FlexCo and its managing director, separate from the appointment by the shareholders: duties and standard of care (§ 25 of the Austrian Limited Liability Companies Act, GmbHG), scope of the work, gross monthly salary paid 14 or 12 times a year, variable pay, leave, competition and confidentiality, term and notice. Whether the director is insured under the ASVG or the GSVG depends not on the contract's label but on the shareholding and actual influence (§ 539a ASVG); the contract records the shareholding. Removal ends the office, not the contract (§ 16 GmbHG). In German.