Request to transfer a pupil's records on changing school (Spain)
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A Spanish written request, in Spanish, for a parent or guardian of a primary or lower-secondary pupil in Spain who changes school during the year and already has a place at the new school. It tells the current school that the pupil is leaving, asks it to send the academic record (historial académico) and the transfer report (informe personal por traslado) to the new school, and asks for a certificate of enrolment. The place itself is applied for first through the region's admission procedure, on its free form. Hand it in at the school office against a stamped copy, or file it through a public registry.
- Made for use in Spain
- Last updated October 20, 2026
Published byDocMuse
When to use this document
- You are moving house in Spain mid-year and your child has a place at a new school.
- The new school needs your child's records from the old one.
- Your child leaves the current school next month and you want to tell it in writing.
- You want to ask the old school to send your child's file to the new school.
What you fill in
The details the document asks for.
- Applicant
- Applicant's DNI or NIE (Spanish identity number)
- Applicant's address
- Contact phone or e-mail (optional)
- Student
- Grade
- School year
- New school (name and town)
- Date of leaving the current school
- City
- Date
- Head of the current school (school's name)
Common questions
- How do I get a place at another school in Spain in the middle of the year?
- Through your region's admission procedure: outside the ordinary window, the application goes on the education department's free form, to the schooling committee or service or to the school the region names. You do not need DocMuse for that. This document is used afterwards, once you have the place, to take the pupil off the current school's roll and ask for the records to be sent.
- Which documents does the old Spanish school pass to the new one?
- The official assessment documents: the academic record and, if the change happens before the end of the year, the transfer report with the assessment so far (Spanish Royal Decree 157/2022 for primary and Royal Decree 217/2022 for lower secondary). Each region's rules govern how and when they are sent, often at the new school's request and through the schools' management systems.
- How do I hand the request to a Spanish school, and in what language?
- At the school office, with a copy stamped with the date, or through any public registry office, at a post office as «correo administrativo», or on the education department's website. In Catalonia, Valencia, the Balearic Islands, Galicia, the Basque Country and Navarre a public school must also accept it in the co-official language; this document is in Castilian Spanish, valid throughout Spain.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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