Legal: templates and forms
23 forms available to fill out or download.
Self-declaration of residence and family status (Italy)
An Italian self-declaration in lieu of certificates, in Italian (art. 46 of Presidential Decree 445/2000), covering residence, citizenship, civil status and the members of the registered household on one sheet, for public bodies and for private parties, which must accept it since 2020. The registry certificate can also be downloaded free from ANPR, and municipalities publish free self-declaration forms. No stamp duty is due (art. 37). Sign it in front of the official or hand it in with a copy of an identity document.
Report of hosting a foreign national (Italy)
An Italian written report, in Italian, that anyone who hosts a non-EU foreign national or stateless person, or lets, lends or sells them a property, must file within 48 hours with the local public security authority – the Questura or police station, or the municipality where there is no police office – even for a relative or a few days (art. 7 of Italian legislative decree 286/1998). Many Questure and municipalities have their own free form, some online: use it where it exists. Hand it in against a stamped receipt, or send it by registered post or PEC.
Request for access to administrative documents (Italy)
An Italian request, in Italian, to a public body to see or copy documents of a procedure that concerns you, under articles 22 ff. of Italian law 241/1990: it names the documents, your interest and the type of access. The body answers within 30 days. Many bodies publish a free form. No revenue stamp is needed to view documents or for plain copies; certified copies need one (16 €, from a tobacconist or with @e.bollo), and there is space to affix it. Send it by PEC or hand it in at the office.
Declaration that copies are true copies of the originals (Italy)
An Italian sworn self-declaration, in Italian (arts. 19 and 47 of Presidential Decree 445/2000), attesting that the enclosed photocopies match the originals: documents issued or kept by a public body, publications, educational or service records, tax documents that must be kept. It is the simple route for public competitions, calls for applications, universities and applications, without having copies certified. Many bodies publish a free model. No stamp duty is due (art. 37). Signed with a copy of an identity document.
Request to an Italian regional ombudsman (Italy)
An Italian letter, in Italian, to the regional ombudsman (difensore civico), or the provincial territorial one where it exists, asking for free intervention with a regional or local administration that does not answer, delays or acts improperly: it sums up the facts, the steps already taken (complaint to the URP, reminders) and the request. It also serves against a refusal of access to documents, within 30 days. Many ombudsmen have a free form or online service. Send it by PEC, e-mail or registered post with proof of receipt.
Invitation letter for a Schengen tourist visa (Italy)
An Italian letter, in Italian, by which someone living in Italy invites a foreign relative or friend and asks the Italian embassy or consulate for a short-stay visa: details of the host and the guest, relationship, dates, address of the accommodation, costs the host covers, and an undertaking to report the hosting within 48 hours. Many consulates publish their own free model, to be preferred where it is required. Sign it and send it to the guest, who files it with the visa application.
Delegation to take a minor to medical appointments (Italy)
For parents who cannot take their child to the paediatrician, a specialist visit, a test or vaccinations and ask a grandparent, babysitter or summer camp to do it. Many surgeries, local health authorities (ASL) and hospitals have their own free delegation form: if the provider asks for it, use theirs. This Italian document lets the carer accompany the child and receive the doctor’s instructions; consent to treatment stays with the parents. Both parents sign it.
Draft cohabitation contract for authentication by a notary or lawyer (Italy)
Under Italian law a cohabitation contract is void unless made as a public deed or with signatures authenticated by a notary or a lawyer (article 1, paragraph 51, Law no. 76 of 20 May 2016): this is a draft to take to that professional, who checks it, authenticates the signatures and sends it to the Comune within ten days. For unmarried partners living together who want to settle their common residence, how they share the costs of life together and their property regime, with or without community of property.
Notice of revocation of a power of attorney to a bank, the post office or others (Italy)
For anyone who has revoked a power of attorney and must warn the bank, Poste Italiane, the condominium, an office or anyone else the agent dealt with. Until third parties know of the revocation, the agent’s acts can still bind you towards those acting in good faith (article 1396 of the Italian Civil Code). The letter identifies the agent and the power, asks the recipient to stop accepting the agent’s requests and to confirm receipt. Send it by PEC or recorded delivery, one per third party. Many banks also have their own form.
Delegation to collect documents, certificates and registered letters (Italy)
For anyone who cannot go in person and asks someone to run an errand: collecting a criminal-record certificate (casellario giudiziale) or another certificate, a registered letter held at the post office, a ready report or a document, or handing in a file. Poste Italiane and many offices have their own free delegation form: if the office asks for it, use theirs. This Italian delegation names the task, the office and the expiry date; the delegate brings their own ID and a copy of the delegator’s.
Parents’ authorisation for a minor travelling with another adult (Italy)
For parents who entrust their child to a grandparent, relative, teacher or sports group for a trip within Italy or abroad. A child under 14 travelling abroad without a parent needs the declaration of accompaniment (dichiarazione di accompagnamento) stamped by the Questura, which is free: this Italian letter does not replace it. The letter names the companion, the dates, the destination and the parents’ phone number; both parents sign it and attach copies of their ID.
General power of attorney as a private writing (Italy)
For anyone who wants a trusted person to handle their everyday affairs: paying bills and taxes, collecting money, picking up documents, dealing with the building’s condominium and with offices. Under Italian law a private power covers only ordinary administration and the acts expressly listed; selling or buying property, a gift or any act to be registered needs a notarial power. Banks and Poste Italiane may ask for their own forms. Signed by the principal and accepted by the agent.
Application to the Prefetto to change a first name or surname (Italy)
For an adult Italian citizen asking to change their surname or first name, or to add one, such as the mother’s surname. The application goes to the Prefetto of the province of residence or of the one holding the birth record (article 89 of Italian Presidential Decree no. 396/2000), with the reasons and the name sought. Many Prefetture publish their own free form: if there is one, you may use it. It needs a € 16 revenue stamp (marca da bollo, from a tobacconist; online via @e.bollo or F24), except for ridiculous or shameful surnames.
Advance treatment directives – DAT, living will (Italy)
For any adult who wants to state which medical treatments they accept or refuse, including artificial nutrition and hydration, in case they can one day no longer decide, and to name a trusted representative (fiduciario) (article 4 of Italian Law no. 219 of 22 December 2017). Many Comuni offer their own free model. The wishes are written by hand; the DAT are handed in person to the civil-status office of the Comune of residence, which forwards them to the national database: filing is free and needs no revenue stamp.
Request for general civic access (Italian FOIA) (Italy)
An Italian request, in Italian, that anyone can make without giving reasons, for data and documents held by a public body (art. 5(2) of legislative decree 33/2013, Italy’s freedom of information act), within the limits of art. 5-bis. The body answers within 30 days; a refusal can be reviewed by its transparency officer. Release is free apart from the cost of copies on paper or media: no revenue stamp. Many bodies have a free form in their ‘Amministrazione trasparente’ section. Send it by PEC or e-mail.
Report of lost documents to the police (Italy)
An Italian written report, in Italian, of lost documents – identity card, driving licence, passport, cards, payment cards – to hand in at a Carabinieri station or a police office, which gives a copy for applying for duplicates. It lists the documents, where and when the loss was noticed and the circumstances. Since 15 June 2026 a loss can also be reported free online, on the State Police’s Denunce online portal or in the IO app. It is not for a theft, which is reported in person.
Sworn statement of personal knowledge in lieu of a notarial act (Italy)
An Italian declaration, in Italian (art. 47 of Presidential Decree 445/2000), attesting facts, status and qualities you know directly that are not on the self-certification list, including about other people: for example the loss of a document, to ask for a duplicate, or a factual situation a call for applications or a body asks for. With the warning on penalties and the note on signing. Many public bodies publish free models. No stamp duty is due (art. 37).
Complaint to the public relations office of an Italian public body (Italy)
An Italian written complaint, in Italian, to the public relations office (URP) of a municipality, a region, INPS, the Revenue Agency or another public body, about a poor service, a delay, improper conduct or a stalled case: it sets out the facts and asks for checks and a written answer within the time in the service charter. Many bodies have a free complaint form or online service. Send it by PEC, e-mail or registered post with proof of receipt. A complaint does not stop the time limits for challenging a decision.
Special power of attorney for a single act (Italy)
For anyone who cannot attend and asks a trusted person to carry out one act in their name: signing a contract, collecting a sum, representing them at a condominium meeting or before an office. The Italian power describes the act, its limits and its end date. If the act needs a special form – selling a house or a car, an act to be registered – a notarial power or a notarised signature is required. For a simple errand a delegation (delega) is enough.
Appointment and acceptance of the trusted representative for advance directives (Italy)
For anyone who has made advance treatment directives (DAT) without naming a fiduciario, or wants to replace them, and for the fiduciario who accepts by a separate act (article 4 of Italian Law no. 219 of 22 December 2017). The fiduciario represents the person with doctors and health facilities and receives a copy of the DAT. The act is handed, with the DAT or later, to the civil-status office of the Comune that received them, free of charge. Many Comuni have a free model.
Other parent’s consent to a minor’s passport or identity card (Italy)
For the parent who cannot attend the Questura or the Comune when the other parent applies for the child’s passport or identity card valid for travel abroad. Both parents must consent, even if separated or divorced (Italian Law no. 1185 of 21 November 1967). The Questura has its own free consent form; alternatively a substitute declaration (dichiarazione sostitutiva) like this one is accepted, signed and handed in with a copy of the signing parent’s ID.
Letter revoking a power of attorney, to the agent (Italy)
For anyone who gave a general or special power of attorney and wants to withdraw it: this Italian letter tells the agent the power is revoked with immediate effect, asks for the original to be returned (article 1397 of the Italian Civil Code) and for an account of what was done. It goes by recorded delivery (raccomandata A/R), by PEC if the agent has a PEC address, or by hand against a signed copy. To make the revocation effective against the bank and other third parties, send them the notice to third parties as well.
General self-declaration in lieu of certificates (Italy)
An Italian free-form self-declaration, in Italian (art. 46 of Presidential Decree 445/2000), stating personal status, qualities and facts in place of a certificate: an educational qualification, membership of a professional register, being alive, income and the other cases the law lists. With the warning on penalties (art. 76) and the note on signing (art. 38). Public bodies and private parties must accept it; many bodies publish free models. No stamp duty is due (art. 37). Sign it in front of the official or hand it in with a copy of an identity document.
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