Notice & Demand: templates and forms

A sick note is issued by the doctor, but the employer has to be told that you are absent — at once, not when you come back. This document does that in writing: the date your absence starts, the number of the sick note, and how to reach you. The notification does not replace the sick note; it goes with it.

A Spanish letter, in Spanish, for an employee on sick leave in Spain who wants to tell the employer in writing. Since 1 April 2023 (Spanish Royal Decree 1060/2022) the employee no longer hands in a copy of the sick note: the INSS, Spain's social security institute, sends its details to the employer electronically. The letter only reports the absence, its start date and, if wished, the estimated length, never the diagnosis. Hand it over against a signed receipt, send it by certified post or burofax, or use the channel set by the collective agreement. It holds health data, so it is sold blank and filled in by hand.

For a private-sector employee in Italy whom INPS has granted the paid leave of art. 33 of Italian Law 104/1992, to care for a relative with a severe disability or for themselves. The application goes first to INPS, online and free, or through a patronato; this letter then gives the employer the details of the authorisation, with a copy enclosed, and the monthly schedule of days or hours, which the employer may ask for. The letter does not describe the disability. Send it by registered post, PEC or by hand. In Italian.

The notice telling an employer in Austria that you are taking care leave (Pflegefreistellung) under § 16 UrlG, the Austrian Holiday Act: to nurse a sick close relative or a sick member of your household, to look after your child when the person who normally cares for it is unavailable, or to stay with a child under ten in hospital. You choose whether this is the first week, the second week for a child under twelve who falls ill again or, once both are used, holiday taken without agreement (§ 16 Abs 3 UrlG). The employer keeps paying. No diagnosis. In German.

The written notice of sickness an employee in Germany gives the employer under § 5 of the Continued Remuneration Act (EntgFG): that they are unfit for work and for how long, with no diagnosis. For people with statutory health insurance it reflects the electronic sick note (eAU) — the employer fetches the certificate from the health insurer, but the employee must still report the absence at once. Those insured privately announce a paper certificate. In German, with a box for an address abroad.

For a householder in Spain who employs someone to work in the home (cleaning, childcare or elderly care) and dismisses them for a serious, culpable breach. The letter meets art. 55.1 of the Spanish Workers' Statute: the facts, the ground under art. 54.2, the effective date, the prior hearing and the final settlement. For domestic employment only. It is handed over against a receipt or sent by burofax. In Spanish.

For an employee in Spain who will be absent on full pay for a wedding or registration as a civil partner, a relative's accident, serious illness or hospital stay, a death, a house move or an urgent family emergency. The letter gives the prior notice of art. 37.3 of the Spanish Workers' Statute, states the reason and the dates and announces the supporting document. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

For an employee on sick leave in mainland France or the overseas departments other than Mayotte: the letter that goes with part 3 of the French sick note (avis d’arrêt de travail), the part meant for the employer. In French under French law, it says whether this is a first note or an extension, gives its dates and asks the employer to send the pay details to the health insurer. The note itself is the secured form the doctor completes. Sold blank, to complete by hand, as it holds health data DocMuse does not collect.

For an employee in Italy who is pregnant: the letter tells the employer of the pregnancy, with the protocol number of the electronic medical certificate and the expected date of birth, and the period chosen for maternity leave. The leave lasts five months: as a rule two before the expected date and three after the birth, or one and four, or all five after, with medical certificates; INPS pays 80% of pay, on an online application or through a patronato. The letter asks for the protections of Legislative Decree 151/2001: no risky or night work, paid time off for check-ups, no dismissal. In Italian.

The landlord's formal reminder to a tenant in Austria who is behind with the rent: the amounts owed for each month, the total, a deadline and the account. Under the Austrian Tenancy Act (MRG) a court notice to quit for arrears (§ 30 Abs 2 Z 1 MRG), like ending the lease under § 1118 of the Austrian Civil Code (ABGB), requires a reminder after the rent fell due that states the arrears specifically. You choose which step follows if the tenant does not pay. The court notice itself is not a letter but is filed at the district court — this is the reminder that must come first. In German.

A letter to a German bank or savings bank (Sparkasse) closing your current account (Girokonto), whether you are leaving altogether or switching to a new bank. It gives the IBAN, the account holder and date of birth, the closing date you want and the account for the remaining balance, ends the linked cards, overdraft and online banking, and asks for written confirmation. Under § 675h of the German Civil Code (BGB) you may close the account at any time without notice, unless a notice period of at most one month was agreed, and closing is free. A choice covers switching through the statutory switching service (§§ 20 ff. ZKG). In German.

A letter for an employed parent in mainland France or an overseas department other than Mayotte, telling the employer that they are taking parental leave (congé parental d'éducation), full-time or as part-time work (articles L. 1225-47 and L. 1225-50 of the French Labour Code), or the additional birth leave available since 1 July 2026 (congé supplémentaire de naissance, articles L. 1225-46-2 et seq.; decree no. 2026-419 of 30 May 2026). These leaves are a right once the conditions are met: the letter sets the dates, and the law calls for registered post with proof of receipt or hand delivery against a receipt. In French.

For an employee in Spain with a child under eight who wants to take the parental leave of art. 48 bis of the Spanish Workers' Statute, of up to eight weeks. The letter tells the employer the weeks, the start and end dates and whether it will be full-time or part-time, with the ten days' notice the law sets or the collective agreement's. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

The ticket usually comes with the police body's own free form for naming the driver, which can be used instead. This is the same notice as a letter in Italian, for the owner, the legal representative of a company or the lessee: the ticket's details, the driver's details and driving licence, with the driver's signed confirmation. It must be sent within 60 days of service (art. 126-bis of the Italian Highway Code), by registered post, PEC or by hand, even if you appeal or the owner was driving.

For a tenant leaving a home in France, unfurnished or furnished. The French letter gives notice with the right period — three months, one month in a zone tendue or for a reason in art. 15, one month for a furnished home — states the reason for the shorter notice and its proof, the moving-out date, proposes the check-out inspection and asks for the deposit back at the new address. To send by registered letter with proof of receipt, through a commissaire de justice, or by hand against a receipt.

A letter by which an employee in Austria claims unpaid amounts from the employment in writing: wage or salary, overtime with its premium, special payments (13th and 14th salary) and other claims, with a total, a deadline and a bank account. It meets the forfeiture deadlines of the collective agreement (Verfallsfristen), which are often far shorter than the three-year limitation period (§ 1486 Z 5 ABGB), and refers to interest under § 49a ASGG. In German, to print, sign and deliver with proof of receipt.

The letter to an Austrian employer for the Papamonat, a father's month off at the birth under § 1a of the Fathers' Leave Act (VKG), in three versions: the advance notice at least three months before the due date, the notice of the start after the birth (within a week of it), and the notice after a premature birth that left no time for advance notice. With due date, start and end of the leave and a receipt block. The Papamonat is unpaid; the family time bonus (Familienzeitbonus) is claimed separately from the health insurer, usually the ÖGK. In German.

The written request a club, nursery, school, youth-welfare provider or other organisation in Germany gives an employee or volunteer so that they can apply for an extended certificate of good conduct (erweitertes Führungszeugnis): under § 30a(2) of the Federal Central Criminal Register Act (BZRG), it is issued only to someone who presents such a request, in which the organisation confirms that the conditions of § 30a(1) are met. It names the organisation, the person and the activity, gives the statutory ground as a choice and says whether the work is voluntary, for a fee waiver. In German.

Decree no. 2017-1820 of 29 December 2017 publishes free model dismissal letters on Légifrance, whose outline this document follows. It is the letter by which a French employer notifies an employee of dismissal for personal reasons (misconduct, serious or gross misconduct, professional inadequacy) in mainland France or an overseas department other than Mayotte: precise reasons, notice, suspension, end-of-contract documents and the request for details (articles L. 1232-6 and R. 1232-13 of the Labour Code). Sent by registered post with proof of receipt, at least two working days after the meeting and, for misconduct, within one month. In French.

The French labour ministry's Code du travail numérique offers a free model invitation on code.travail.gouv.fr. This document is the letter by which an employer invites an employee it is considering dismissing for personal reasons, disciplinary or not, in mainland France or an overseas department other than Mayotte: the purpose, date, time and place of the meeting, the employee's right to be accompanied, and where the list of employee advisers can be seen (articles L. 1232-2, L. 1232-4 and R. 1232-1 of the Labour Code). Sent by registered post or handed over against a receipt, at least five working days before the meeting. In French.

An employee in Austria who falls ill on holiday does not lose the days: if the illness lasts more than three calendar days, the days of incapacity are not counted against the holiday entitlement (§ 5 UrlG, the Austrian Holiday Act). The employer must be told without delay after three days, and a doctor's confirmation shown on returning to work. This letter records both, with the holiday dates and the start and expected length of the incapacity, without a diagnosis — and a choice for illness abroad, where an official confirmation or a hospital's confirmation is needed. In German.

A letter by which an employee in Austria gives the employer a concrete final deadline (Nachfrist) for pay withheld, announcing that the employee will leave early if it is not paid (§ 26 Z 2 AngG; for blue-collar workers § 82a lit d GewO 1859). Leaving over unpaid wages without such a deadline has been held unjustified, so this letter is the first step. It also meets the forfeiture deadlines of the collective agreement. With a receipt for hand delivery. In German.

For a mother, father or other parent working in Spain who will take leave for a birth, adoption, guardianship or foster care. The letter tells the employer, with the fifteen days' notice of art. 48.4 of the Spanish Workers' Statute, in which weeks the leave will be taken after the six compulsory ones. The benefit is claimed separately, free of charge, from the INSS. It is handed over against a receipt, sent by certified letter or by burofax. In Spanish.

For an employee in Italy who has received a disciplinary charge letter and wants to answer in writing within the five days set by art. 7 of the Italian Workers' Statute, or the longer period of the collective agreement. The letter refers to the charge, sets out the explanation written by the employee and can ask for an oral hearing, also with a union representative. Hand it over with the copy signed, or send it by registered post or PEC. In Italian.