Poland: templates and forms

Employee's resignation letter (wypowiedzenie umowy o pracę) (Poland)

Why it matches: You want to quit your job in Poland and hand in your notice.

Notice of resignation from a Polish employment contract, with no reason needed: which contract, what notice period and when it ends — a period counted in weeks ends on a Saturday, one counted in months on the last day of a month. The letter also asks for the certificate of employment on the last day and for leave to be settled. If both sides want to part sooner, they can agree an earlier date after notice is given.

Notice ending a subscription or gym membership (Poland)

Why it matches: The provider keeps taking money from your card even though you want to quit.

Notice ending a contract for an ongoing service in Poland — a gym or pool membership, a course, a subscription, a service plan: the contract and customer numbers, the service, how it ends to underline — with the contract's notice period, immediately for important reasons, or without notice for an open-ended contract that sets none — withdrawal of consent to recurring payments, and a demand to refund fees taken in advance. It relies on rules the terms and conditions cannot exclude.

Request to correct a certificate of employment (świadectwo pracy) (Poland)

Why it matches: The certificate says you resigned, but the contract actually ended another way.

A request to the employer to correct errors in the Polish certificate of employment — the wrong period of employment, the wrong way the contract ended, the wrong amount of leave taken. It is made within 14 days of receiving the certificate; if the employer refuses, a claim can go to the labour court within 14 days of being told. The letter says what is wrong, what it should say, and why.

Request to work remotely (wniosek o pracę zdalną) (Poland)

Why it matches: You work for an employer in Poland and want to do your job from home full time or on some days.

An employee's request in Poland to work remotely in full or in part: from when, where and on what pattern, with a statement about premises and equipment. Some employees — pregnant ones and parents of children up to 4, among others — are entitled to have the request granted unless the organisation or type of work rules it out; the letter lets you state that ground. Occasional remote work, up to 24 days a year, has its own request.

Demand to an employer for unpaid wages (Poland)

Why it matches: You have left the job and the employer still owes you pay for the final weeks.

An employee's demand for unpaid wages in Poland: for which periods, how much, by when and to which account, reminding the employer that pay is due within the first 10 days of the following month, and saying that the labour court and the National Labour Inspectorate come next. It ends the silence and proves an attempt to settle amicably.

Mutual agreement ending an employment contract (porozumienie stron) (Poland)

Why it matches: You want to leave your job in Poland soon and your employer agrees to end the contract by agreement.

Ending a Polish employment contract by agreement of both sides, on a date they choose, with no notice period and no reasons given. The agreement records who proposed it — which matters for the certificate of employment, for severance where the reasons do not concern the employee, and for the labour office — and settles leave and anything else the parties have agreed.

Application for a duplicate school certificate (Poland)

Why it matches: You have lost your school-leaving certificate from a school in Poland and need it for a job or studies.

An application to a Polish head teacher for a duplicate of a lost or damaged certificate — a school-leaving, end-of-year or matura certificate: the type and the year issued, the surname at the time, date of birth, class or programme, the reason, proof of the 26 zł fee, and how it will be collected. A duplicate has the force of the original, and if the school no longer exists, the body holding its records issues it.

Contract for a specific work (umowa o dzieło) (Poland)

Why it matches: You have been commissioned to build a website or make a piece of furniture and want the job in writing.

A Polish contract for a specific, verifiable result — a design, a text, software, an object: the work and its requirements, the deadline, a lump-sum fee in words, acceptance by protocol, remedying defects and warranty, the right to withdraw for delay, and transfer of copyright on the named fields of exploitation. It reminds a business client to report the contract to ZUS on the RUD form.

Request to an employer for a reference letter (Poland)

Why it matches: You are applying for a new job and want a reference from your current or former employer in Poland.

A courteous, practical request to a current or former employer in Poland for a reference: the position and period worked, what it is needed for and what is worth highlighting. In Poland a reference is voluntary — only the certificate of employment is compulsory — so the letter makes agreeing easy by suggesting specific achievements and a date.

Unpaid leave request (wniosek o urlop bezpłatny) (Poland)

Why it matches: You are planning a longer break from your job and want to agree it with your employer in writing.

An employee's written request for unpaid leave in Poland: dates, number of days and reason. The employer may grant it but does not have to; there is space for the decision on the same sheet. Unpaid leave does not count towards the service on which employee entitlements depend, and for leave over three months the parties can agree that the employee may be recalled earlier for important reasons.

Permanent employment contract (umowa o pracę na czas nieokreślony) (Poland)

Why it matches: You want the job title, pay, working hours and place of work set out in a contract.

A Polish employment contract with no end date, carrying what art. 29 § 1 of the Labour Code requires: the parties with the employer's registered address, job title and duties, place of work, working time, pay and its components, pay date and start date. Notice periods are written out, and the employer gives the remaining terms separately within 7 days of the employee starting work.

Fixed-term flat lease (rental agreement) (Poland)

Why it matches: You are renting a flat for the length of your studies or job and want clear terms.

A Polish residential tenancy between private individuals for a set period: rent, deposit, utilities, each side's obligations and a handover record when the flat is handed over and returned. Under Polish law a fixed-term tenancy cannot be ended early except in the cases the agreement names, so this one names them. It is an ordinary tenancy; an occasional tenancy (najem okazjonalny), with the tenant's declaration before a notary, is a separate document.

Receipt for equipment taken in for repair (Poland)

A record of taking in a phone, computer, bike or appliance for repair, issued to the customer by the workshop or drawn up by the customer for the workshop to sign: the job number, the workshop's and customer's details, the item with its serial number, accessories, visible condition, the fault reported, the estimated cost and time, and a rule that more expensive work needs the customer's consent. At collection it proves the condition the item was left in.