Romania: templates and forms

The notice by which an employee in Romania resigns. A resignation needs neither approval nor a reason — the employer must only register it — and the notice period is the contract's, but at most 20 working days for staff roles and 45 for management. The letter states the last working day and asks for the final pay, including untaken leave, and the certificate of employment and seniority.

The request to a Romanian employer for child-raising leave until the child turns 2, or 3 for a child with a disability (Emergency Ordinance no. 111/2010), with the employment contract suspended for that time. It also asks for the income certificate needed for the monthly allowance claim, which is filed separately, at the town hall.

The request by which an employee or former employee in Romania obtains the certificate of the work done, its length, the salary and seniority in work, trade and specialty (art. 34(5) of the Labour Code). Since the paper work book was abolished in 2011, this is the proof of seniority for a new job, a competition or a pension file.

The letter in which a Romanian employer recommends a current or former employee: the period and position, the main duties, the results and qualities worth pointing out, and a contact person who can confirm them. Unlike the seniority certificate, a reference is voluntary — this lets an employer give one without writing it from scratch.

The notice in which an employee in Romania demands unpaid wages and overtime not made up with time off: the periods, the hours, the sum and a deadline. It cites the rules that give it weight: overtime not compensated with time off within 90 days is paid with a premium of at least 75%, and wage claims can be brought in court for 3 years, free of court fees.

The agreement by which a Romanian employer and employee end the employment contract on an agreed date, without notice or a reason (art. 55(b) of the Labour Code). It fixes the last working day, the final pay — including payment for untaken leave — and the return of company property, and leaves room for any extra sum negotiated. It cannot contain the employee waiving statutory rights.

A Romanian permanent employment contract, following the framework model in Order no. 2171/2022, which replaced the old Order no. 64/2003: the parties, probation, place of work, job with its COR code, working time and schedule, leave, salary and pay date, notice periods, duties, the risks of the job, evaluation criteria, training and each side's rights and obligations, from letter A to T. It must be signed and entered in the general employee register by the day before work starts.

The notice by which a tenant ends a Romanian residential tenancy. The Civil Code lets a tenant end even a fixed-term agreement with at least 60 days' notice, and a clause setting a shorter period has no effect. The notice gives the end date, proposes a date to hand the home back against a handover record, and asks for the deposit to be returned.

The addendum with a non-compete clause that applies after the employment contract ends, with every element without which the clause has no effect (art. 21 of the Romanian Labour Code): the activities barred, the third parties, the area, the length — 2 years at most — and the monthly indemnity of at least 50% of the average gross pay of the last 6 months.

The notice in which an employee in Romania tells the employer they are on sick leave: from when, until when it is expected to last, the sick-leave certificate, the doctor who issued it and where that doctor works, and how to reach the employee. The rules implementing Emergency Ordinance no. 158/2005 require the employer to be told within 24 hours of the leave being granted. It also announces that the certificate will be handed in by the 5th of the following month, for the benefit to be worked out. An employee on sick leave cannot be dismissed, except in the employer's judicial reorganisation, bankruptcy or winding-up.

The addendum by which an employee in Romania undertakes not to disclose information learned during the contract, while it lasts and after it ends (art. 26 of the Labour Code): what is confidential, how long the duty lasts after leaving, and what cannot be forbidden — public information and reports protected by law. A breach gives rise to damages.

A Romanian fixed-term employment contract on the same framework model, with what sets it apart: the end date, the reason for the fixed term — one of the closed list of cases in art. 83 of the Labour Code — and the shorter probation art. 85 allows. It cannot run for more than 36 months, and the same parties may sign at most three such contracts in succession.

The addendum by which a Romanian employer and employee agree on telework, with every element Law no. 81/2018 requires: days at the office, when and how the employer checks the work, how hours are recorded, the equipment and costs the employer covers, health and safety, data protection and the steps against the teleworker being cut off from colleagues. The telework location has not been compulsory since 2021, but the parties may agree on one.

The agreement with a PFA or another independent professional in Romania, written so that the relationship stays a collaboration, not employment: the provider sets their own hours and place, works with their own means, may have other clients, bears the risks and pays their own tax and contributions. The Tax Code treats as wages the income from work that fails at least four of its seven tests of independence.

The request to a Romanian school for a transcript — the marks for each year of study — or a duplicate of a lost or damaged certificate: the years and class, the document wanted, its purpose and the name used while studying. For a duplicate of a lost diploma, the loss is first published in the Monitorul Oficial and a notarial declaration made, and the request attaches both.

The authorisation by which a vehicle's owner in Romania lets someone else drive and use it for a set period and area — a trip abroad, a family member, an employee. It says what the authorised driver may do, what they may not — sell or hire out the vehicle — and who answers for fines. For leaving the country it is often required with a notarised signature.

The request in which an employee in Romania asks to take annual leave: the dates, the number of working days, the year it belongs to and the colleague covering the duties. It ends with a space for the employer's approval. Annual leave is at least 20 working days, and holiday pay is paid before the leave begins.

The request for unpaid leave to deal with personal matters (art. 153 of the Romanian Labour Code): the dates and the reason. The leave is granted with the employer's agreement, and during it the employment contract is suspended — no salary and no contributions are paid. The maximum length is set by the collective agreement or the internal rules.