Real Estate: templates and forms
11 forms available to fill out or download.
Authorisation to register at a home on the padrón (Spain)
Registering on the padrón, Spain's municipal register of residents, is free at your town hall, in person or on its electronic office, with its own form (hoja padronal); you do not need DocMuse for it. This Spanish document, in Spanish, is only the authorisation many town halls ask for when the person registering has no contract in their name: it is signed by someone already registered at the home who holds a right over it or, if nobody is registered, by the home's holder, and names each person authorised. Hand it in at the town hall with the form and the copies it asks for.
Notice of return of keys without the landlord present (Spain)
For a tenant in Spain leaving a home when the landlord does not come for the keys, does not answer or refuses to take them: the letter telling the landlord from which day the home is vacant, why the keys were not handed over in person and where they can be collected, describing the state of the home with meter readings and dated photos, and recalling the interest on a deposit not returned (article 36.4 of the Spanish Urban Leases Act). Sent by burofax with certified content and proof of receipt. In Spanish.
Inventory and handover record for a rented flat (Spain)
For the landlord and the tenant of a home in Spain at the start of a lease: the record both sign on the day the keys are handed over, with the meter readings, the keys handed over, the state of each room, the inventory of furniture and appliances, the documents handed over, outstanding repairs and the number of photos attached. It records the state in which the tenant receives the home (articles 1561 and 1562 of the Spanish Civil Code). Signed in two copies, in person, and attached to the lease. In Spanish.
Demand for the return of a rental deposit (Spain)
For a tenant in Spain whose landlord has not returned the deposit after the keys were handed back: the letter claiming the deposit and any additional guarantee, with the statutory interest that runs once a month has passed since the keys were returned (article 36.4 of the Spanish Urban Leases Act), rejecting deductions the tenant does not accept and inviting the landlord to negotiate for thirty days, as Spain's Organic Law 1/2025 requires before going to court. Sent by burofax with certified content and proof of receipt. In Spanish.
Record of the return of keys and state of a rented home (Spain)
For the tenant and the landlord of a home in Spain when the lease ends: the record both sign when the keys are handed back, with the date of return, the meter readings, the keys returned, the state of each room, the damage the landlord points out and the tenant's comments, the deposit paid, what they agree about it and the account for its return. That date starts the month after which an unreturned deposit bears interest (article 36.4 of the Spanish Urban Leases Act). Signed in two copies, in person. In Spanish.
Notice of an urgent repair made by the tenant (Spain)
For a tenant in Spain who, after telling the landlord, had to order an urgent repair to avoid imminent damage or serious discomfort: the letter describing the fault and the repair, recalling when and how the landlord was told, claiming the invoice amount as article 21.3 of the Spanish Urban Leases Act allows, and inviting negotiation for thirty days, as Spain's Organic Law 1/2025 requires. Sent by burofax with certified content and proof of receipt. In Spanish.
Rent receipt for a home (Spain)
For the landlord of a home in Spain who collects the rent, especially in cash, and for the tenant who needs to prove payment: the receipt the landlord signs with the total in words and figures, the period, the home, the breakdown by item showing the current rent, and the method and date of payment, as article 17.4 of the Spanish Urban Leases Act requires. Handed to the tenant in person, one for each payment. In Spanish.
Agreement for the free loan of a home (comodato) (Spain)
For a person in Spain who lends a home free of charge to a relative or someone else, and for the person receiving it: the comodato agreement (articles 1740 to 1752 of the Spanish Civil Code) recording that no rent is paid and setting the use, the term — until a date, or until the home is reclaimed with the agreed notice — each party's costs, upkeep and return. It helps prove the loan is free and avoids disputes when the home is taken back. Signed by both parties in two copies. In Spanish.
Proxy for the owners' meeting of a building (Spain)
For the owner of a flat or premises in a building under horizontal property in Spain who cannot attend the community's meeting: the signed document appointing another person to attend, speak and vote on the owner's behalf at a specific ordinary or extraordinary meeting, with voting instructions if wanted. A document signed by the owner is enough (article 15.1 of the Spanish Horizontal Property Act); no notary is needed. Handed to the representative. In Spanish.
Demand to the community of owners for repairs (Spain)
For the owner of a flat or premises in Spain affected by a problem in a common part of the building (leaks from the roof, a broken downpipe, the façade): the letter to the community, for the attention of its president or administrator, describing the problem and the damage, recalling that necessary maintenance works are compulsory without a prior meeting resolution (article 10.1 of the Spanish Horizontal Property Act), asking for the repair and, where relevant, of the damage, and inviting negotiation for thirty days, as Spain's Organic Law 1/2025 requires. Sent by burofax with certified content and proof of receipt. In Spanish.
Demand to the landlord to carry out repairs (Spain)
For a tenant in Spain with a fault or damage the landlord does not fix: the letter describing the defect, requiring within fifteen calendar days the repair needed for habitability that falls to the landlord (article 21.1 of the Spanish Urban Leases Act), allowing a quote to be attached, recalling the rent reduction for works lasting over twenty days, and inviting the landlord to negotiate for thirty days, as Spain's Organic Law 1/2025 requires. Sent by burofax with certified content and proof of receipt. In Spanish.
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