Proxy for the owners' meeting of a building (Spain)
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For the owner of a flat or premises in a building under horizontal property in Spain who cannot attend the community's meeting: the signed document appointing another person to attend, speak and vote on the owner's behalf at a specific ordinary or extraordinary meeting, with voting instructions if wanted. A document signed by the owner is enough (article 15.1 of the Spanish Horizontal Property Act); no notary is needed. Handed to the representative. In Spanish.
- Made for use in Spain
- Last updated October 20, 2026
Published byDocMuse
When to use this document
- You cannot attend the owners' meeting of your building in Spain and want someone to vote for you.
- You live far from your flat and want your tenant or a relative to represent you at the meeting.
- Important works are being voted on at the meeting and you want your vote to count.
- The administrator asks for a signed proxy so that someone else can vote on your behalf.
What you fill in
The details the document asks for.
- Owner of the flat or premises (full name)
- Owner's DNI or NIE (Spanish identity number)
- Unit
- Person who will represent you at the meeting (full name)
- Representative's DNI or NIE (Spanish identity number)
- Owners' community (name as on its receipts)
- Kind of meeting
- Date of the meeting
- Time of the meeting
- Voting instructions for each item on the agenda (if you give any)
- City
- Date
Common questions
- How do you give a proxy vote for a community owners' meeting in Spain?
- With a document signed by the owner: article 15.1 of the Spanish Horizontal Property Act says attendance may be in person or by representation, and that a document signed by the owner is enough to prove it. The law does not require the representative to be another neighbour; it may be a relative, the tenant or anyone else. It is handed to the representative, who shows it when the meeting starts. No notary is needed.
- Can the proxy vote if the flat owes community charges in a Spanish building?
- Not on behalf of that flat. Under article 15.2 of the Spanish Horizontal Property Act, owners who at the start of the meeting are not up to date with debts due to the community, and have neither challenged them in court nor deposited the amount, may attend and take part in the discussion but not vote. The proxy does not change this, because the representative votes for the owner.
- Who votes at the meeting if a flat in Spain has several owners or is held in usufruct?
- If the flat belongs to several people jointly (pro indiviso), they must appoint a single person to represent them at the meeting (article 15.1 of the Spanish Horizontal Property Act). Where there is a usufruct, the vote belongs to the bare owner, who is taken to be represented by the usufructuary unless stated otherwise. In both cases, this document makes the representation clear.
How you can sign this document
- Print it and sign by hand. The signature lines in the document are left blank on purpose — sign on them in ink.
- Sign it yourself with a qualified electronic signature. If you already hold a QES — Evrotrust, B-Trust, StampIT, ZealiD or any qualified provider on the EU Trusted List, on a card, a USB token, in a mobile app or in the cloud — our signing guide explains step by step how to sign this exact file without invalidating it. Step-by-step help, and a way to check it worked
DocMuse sells documents, not legal advice. Acceptance always depends on the recipient's rules and your local law.
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