Business: templates and forms
16 forms available to fill out or download.
Receipt for occasional work without a VAT number (Italy)
For someone doing occasional self-employed work in Italy without a VAT number: the receipt, in Italian, that the worker gives the client on being paid, with both parties' details and tax codes, the work, the gross fee, 20% withholding tax if the client is a withholding agent, the net amount, the outside-VAT statement and a space for the €2 revenue stamp above €77.47. It is not an invoice: anyone with a VAT number invoices only electronically through the Exchange System (SdI).
Formal demand and notice of default for unpaid invoices (Italy)
For a business or professional not paid by a business client in Italy: a letter in Italian listing the unpaid invoices, recalling the late-payment interest and the €40 owed under Legislative Decree 231/2002 without any request, setting a deadline to pay, and acting, as chosen, either as a formal notice under art. 1454 of the Italian Civil Code (at least 15 days, after which the contract is terminated by law) or as a notice of default that interrupts limitation. Sent by PEC to the company's address in INI-PEC, or by registered post.
Commercial lease 6+6 (Italy)
For anyone letting or renting a shop, office, workshop or warehouse in Italy for a business or professional activity: an Italian non-residential lease under Law 392/1978, for six years renewable for six, with the permitted use, the rent and its ISTAT update at 75 per cent, service charges, deposit, the tenant's withdrawal, goodwill and the energy certificate clause. Not for hotels (nine years) or temporary activities. It must be registered within 30 days with the Agenzia delle Entrate's form RLI.
Self-employed work contract for freelancers (Italy)
For a business or individual giving an assignment to a self-employed worker in Italy, with or without a VAT number: an Italian contract covering scope, the worker's freedom to organise time and place, duration, fee, payment within 60 days at most, withdrawal on fair notice and changes only in writing, as the Italian Self-Employment Act (Law 81/2017) requires. For a worker without a VAT number it refers to the occasional-work receipt and withholding tax. Withdrawal is specifically approved (art. 1341 of the Civil Code). Signed in two copies or digitally.
Fee notice and request for payment (not an invoice) (Italy)
For professionals and self-employed workers in Italy asking to be paid before invoicing: the Italian fee notice (avviso di parcella) lists the work, the fee, any pension contribution, VAT and withholding tax, the total and the IBAN, and asks for payment by a date. It has no tax value and is not an invoice: anyone with a VAT number issues the electronic invoice through the Exchange System (SdI) on payment; anyone without one gives an occasional-work receipt. Sent by e-mail, PEC or registered post.
Minutes of an S.r.l. members' meeting appointing or removing a director (Italy)
For the members of an Italian S.r.l. appointing or removing the sole director or a board member: the minutes in Italian of the meeting, with chair and secretary, the call or a fully attended meeting, members present and their holdings, the vote, the director's details, term and pay, and the acceptance of office signed by the person appointed. No notary is needed; the appointment must be entered in the Companies Register within thirty days (art. 2383 of the Italian Civil Code) through the Comunicazione unica. The majorities are those in the articles or, failing them, art. 2479-bis.
Minutes of an S.r.l. meeting approving the annual accounts (Italy)
For the members of an Italian S.r.l. approving the annual accounts: the minutes in Italian of the ordinary meeting, with chair and secretary, the call or a fully attended meeting, members present and holdings, the vote, the year's result and the allocation of profit or cover of a loss. The accounts must be put to the members within 120 days of the year end, or 180 if the articles allow (art. 2478-bis of the Italian Civil Code), and filed with the Companies Register within thirty days of approval. The accounts themselves, prepared by the directors, are attached.
Minutes of an ordinary S.r.l. members' meeting (director's pay and other decisions) (Italy)
For the members of an Italian S.r.l. taking ordinary decisions in a meeting: the director's pay, approval of a transaction the articles reserve to the members, appointment of the auditor or other matters under art. 2479 of the Italian Civil Code. The minutes, in Italian, set out the agenda, chair and secretary, the call or a fully attended meeting, members present and holdings, the vote and the decisions, and are copied into the members' decisions book. Not for amending the articles, raising capital or winding up: those need a notary.
Final liquidation accounts and distribution plan of an S.r.l. (Italy)
For the liquidator of an Italian S.r.l. whose liquidation is complete: a document in Italian summarising the assets realised, debts paid, costs and remainder, stating what each member receives (the distribution plan, art. 2492 of the Italian Civil Code) and setting out the liquidator's statements. The final accounting statements and, where appointed, the auditors' report are attached. It is filed with the Companies Register: for ninety days each member may object, then the accounts are deemed approved (art. 2493) and the company's removal from the register is requested.
Payment reminder for an overdue invoice (Italy)
For a business or professional wanting to remind a client of an overdue invoice before a formal demand: a polite letter in Italian with the invoice number, date and amount, the due date, a request to pay within a few days with the IBAN, and a reminder that between businesses late-payment interest runs anyway from the day after the due date (Legislative Decree 231/2002). If payment is already on its way, it asks the client to disregard it. Sent by e-mail or PEC; if it fails, a formal demand follows.
Mutual non-disclosure agreement (NDA) (Italy)
For two businesses or professionals in Italy exchanging confidential information before working together, selling or investing: an Italian mutual NDA setting out the purpose of the exchange, what is and is not confidential, permitted use, the staff and advisers allowed to see it, return of the information, how long it lasts after the talks and a penalty with its specific approval (arts. 1341–1342 of the Italian Civil Code). It refers to the protection of trade secrets (arts. 98–99 of the Italian Industrial Property Code). Signed in two copies or digitally.
Founding deed and statute of an amateur sports association (ASD) (Italy)
For anyone founding a non-profit amateur sports club (ASD) in Italy: the founding deed in Italian, with founders, first board and president, and a standard statute with the clauses required by art. 7 of the Italian Legislative Decree 36/2021 (name, sporting object, no profit, democratic rules and equal opportunities, accounts, sporting destination of assets) and the bar on office in another club of the same federation (art. 11). No notary is needed; it is registered with the Agenzia delle Entrate and, after affiliation, entered in the national register of amateur sports activities.
Founding deed and statute of an unrecognised cultural association (Italy)
For anyone founding a non-profit cultural association in Italy: the founding deed in Italian, with the founding members, first board and president, and a standard thirteen-article statute (aims, members, general meeting, board, assets and accounts, dissolution) under arts. 36–38 of the Italian Civil Code. No notary is needed: all founders sign the deed and statute, which are registered with the Agenzia delle Entrate, which issues the tax code. It is not a statute for a third-sector body (APS, ODV) to be entered in the RUNTS register.
Decision to move the registered office within the same municipality for an S.r.l. (Italy)
For the sole director or board of an Italian S.r.l. whose articles name only the municipality (Comune) as its seat: the decision in Italian moving the registered office to a new address in the same Comune, without a notary (art. 111-ter of the implementing provisions of the Italian Civil Code), with the effective date and the instruction to file the statement with the Companies Register through the digitally signed Comunicazione unica. If the articles give the full address, or the office moves to another Comune, the articles must be amended before a notary, which this document does not cover.
Services contract between businesses (Italy)
For a business or professional entrusting a continuing service to another business in Italy (cleaning, maintenance, IT support, consulting): an Italian contract covering scope, duration, price, e-invoicing through the SdI, payment term, late-payment interest under Legislative Decree 231/2002, the provider's duties, confidentiality and withdrawal on notice, specifically approved (arts. 1341–1342 of the Italian Civil Code). No exclusive jurisdiction or penalties. Signed in two copies, or digitally, with each party also signing the approval of clauses.
Notice of withdrawal from a supply or services contract between businesses (Italy)
For a business or professional wanting to leave a contract with a supplier in Italy (cleaning, software, equipment rental, maintenance): a letter in Italian exercising the withdrawal the contract provides (art. 1373 of the Italian Civil Code), citing the clause, the notice, the effective date and the requests to close the relationship: final invoice, collection of equipment, return of data, an end to direct debits. Sent by PEC to the supplier's address in INI-PEC or by registered post. If the contract allows no withdrawal, this letter is not enough.
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