Employment: templates and forms
14 forms available to fill out or download.
Notice to the employer of absence from work (Poland)
The notice a Polish employee must give the employer promptly, and by the second day of absence at the latest: from when and until when the absence will last, the reason to underline — illness, caring for a child or family member, a closed nursery or school, or another — the document that will justify it, and a contact. An electronic sick note (e-ZLA) reaches the employer on its own, but does not replace this notice.
Mandate contract (umowa zlecenia)
A Polish mandate contract with an individual: the tasks, period and place, the contractor's independence, an hourly rate no lower than the statutory minimum — 31.40 zł gross in 2026 — confirmation of hours, monthly payment, a statement of social-insurance status, and termination. A mandate contract generally carries social-security contributions, which is what sets it apart from a contract for a specific work.
Request to work remotely (wniosek o pracę zdalną)
An employee's request in Poland to work remotely in full or in part: from when, where and on what pattern, with a statement about premises and equipment. Some employees — pregnant ones and parents of children up to 4, among others — are entitled to have the request granted unless the organisation or type of work rules it out; the letter lets you state that ground. Occasional remote work, up to 24 days a year, has its own request.
Post-employment non-compete agreement (zakaz konkurencji)
An agreement under which an employee with access to particularly important information undertakes not to compete with the employer for a set time after leaving. The employer pays compensation of at least 25% of the pay received before the employment ended, for a period equal to the ban. It must be in writing on pain of nullity, and stops binding when the employer stops paying.
Demand to an employer for unpaid wages
An employee's demand for unpaid wages in Poland: for which periods, how much, by when and to which account, reminding the employer that pay is due within the first 10 days of the following month, and saying that the labour court and the National Labour Inspectorate come next. It ends the silence and proves an attempt to settle amicably.
Parental leave request (wniosek o urlop rodzicielski)
An employee's request for parental leave in Poland: the child and date of birth, the length in weeks, the dates, what the other parent has taken, and the attachments. Parental leave is 41 weeks for both parents together (43 for more than one child), 9 weeks of which are reserved for each parent. The request goes in at least 21 days before the leave starts.
Request to an employer for a reference letter
A courteous, practical request to a current or former employer in Poland for a reference: the position and period worked, what it is needed for and what is worth highlighting. In Poland a reference is voluntary — only the certificate of employment is compulsory — so the letter makes agreeing easy by suggesting specific achievements and a date.
Request to correct a certificate of employment (świadectwo pracy)
A request to the employer to correct errors in the Polish certificate of employment — the wrong period of employment, the wrong way the contract ended, the wrong amount of leave taken. It is made within 14 days of receiving the certificate; if the employer refuses, a claim can go to the labour court within 14 days of being told. The letter says what is wrong, what it should say, and why.
Mutual agreement ending an employment contract (porozumienie stron)
Ending a Polish employment contract by agreement of both sides, on a date they choose, with no notice period and no reasons given. The agreement records who proposed it — which matters for the certificate of employment, for severance where the reasons do not concern the employee, and for the labour office — and settles leave and anything else the parties have agreed.
Unpaid leave request (wniosek o urlop bezpłatny)
An employee's written request for unpaid leave in Poland: dates, number of days and reason. The employer may grant it but does not have to; there is space for the decision on the same sheet. Unpaid leave does not count towards the service on which employee entitlements depend, and for leave over three months the parties can agree that the employee may be recalled earlier for important reasons.
Annual leave request (wniosek o urlop wypoczynkowy)
An employee's request for annual leave in Poland: for which year, how many working days and when, with space for the employer's decision on the same sheet. Leave is 20 days with under 10 years' service and 26 days with at least 10 years, and time in education counts towards that. Leave on demand — up to 4 days a year — is requested on the day it starts at the latest.
Permanent employment contract (umowa o pracę na czas nieokreślony)
A Polish employment contract with no end date, carrying what art. 29 § 1 of the Labour Code requires: the parties with the employer's registered address, job title and duties, place of work, working time, pay and its components, pay date and start date. Notice periods are written out, and the employer gives the remaining terms separately within 7 days of the employee starting work.
Fixed-term employment contract (umowa o pracę na czas określony)
A Polish employment contract with an end date, carrying the elements art. 29 § 1 of the Labour Code requires and the limit in art. 25¹: no more than 33 months and three such contracts in total between the same parties — beyond that the contract becomes a permanent one. Since 2023 the employer's notice must state its reason, and the notice periods are the same as for a permanent contract.
Employee's resignation letter (wypowiedzenie umowy o pracę)
Notice of resignation from a Polish employment contract, with no reason needed: which contract, what notice period and when it ends — a period counted in weeks ends on a Saturday, one counted in months on the last day of a month. The letter also asks for the certificate of employment on the last day and for leave to be settled. If both sides want to part sooner, they can agree an earlier date after notice is given.